TBG | The Bachrach Group

Providing receptionist coverage, managing calls, and scheduling appointments for a law firm. | Basic administrative skills, good communication, and organizational abilities. | Our Team is helping a great Law Firm find Receptionist coverage for 12/17 and 12/18. • Pay rate is 20-30/hr

Supporting a team with administrative tasks such as scheduling, email management, and organizing meetings. | Requires a Bachelor's degree, 1+ year experience as an Administrative Assistant, and proficiency in MS Office, CRM, Salesforce. | Highly regarded and well established, midsize RE investment firm located in the heart of NYC is seeking an Administrative Assistant to support a Portfolio Manager and small team. Manage calendars, handling scheduling changes as necessary. Prepare meeting agendas and technology set up. Manage email communication, process expenses, process non-disclosure agreements, organize lunch meetings, obtain visas. Act as point of contact for client meetings. Must be extremely professional, dedicated and pro-active, with a can-do approach, and a true desire to be successful Bachelor’s degree required out of a highly regarded university with 1+ year experience as an Administrative Assistant out of a fast-paced, corporate environment. Proficiency in MS Office, CRM, Salesforce.

Analyze and improve workflows, manage business software and scheduling, support leadership with operational efficiency and AI tool integration. | Experience with business software, strong organizational and analytical skills, familiarity with AI tools, and a bachelor's degree preferred. | Job Title: Operations Analyst Location: Farmingdale, NY Employment Type: Full-Time Salary: $75,000 Job Description Top HVAC company is seeking an Operations Analyst to work closely with company leadership to evaluate, implement, and optimize business systems and internal processes. This role is ideal for someone who thrives at the intersection of operations and technology—someone who can analyze workflows, improve system efficiency, manage schedules, and integrate scalable solutions, including AI tools. You will also play a hands-on role in supporting scheduling efforts across teams, including coordinating meetings, setting up internal appointments, and ensuring leadership has full visibility into key operational activities. Key Responsibilities • Collaborate with leadership to identify operational needs and recommend appropriate software solutions. • Analyze and improve existing workflows, systems, and processes across departments. • Support the implementation, integration, and ongoing management of applications related to billing, project management, CRM, and internal communications. • Schedule and coordinate meetings, internal appointments, and cross-functional team check-ins; ensure calendars are up-to-date and conflicts are resolved proactively. • Assist leadership with managing task timelines and follow-up reminders across teams. • Research and evaluate AI-driven tools and automation opportunities to enhance efficiency and productivity. • Monitor day-to-day software usage, troubleshoot issues, and ensure tools are used effectively across teams. • Maintain documentation related to systems usage, workflows, schedules, and best practices. • Stay up-to-date with emerging technologies and recommend solutions that align with business objectives. Skills & Qualifications • Experience implementing or managing business software (CRM, billing systems, project management tools, etc.). • Strong organizational skills with demonstrated experience managing calendars, appointments, and team scheduling. • Analytical mindset with a solid understanding of business operations and systems. • Familiarity with AI tools and automation technologies is a plus. • Excellent problem-solving skills and attention to detail. • Strong communication and collaboration skills; comfortable working across departments. • Self-starter with the ability to manage multiple initiatives in a fast-paced environment. • Bachelor’s degree in Business, Operations Management, Information Systems, or a related field preferred. Why Join Us • Opportunity to shape the digital operations and internal efficiency of a growing company • Work closely with senior leadership and make a real impact • Collaborative and forward-thinking team environment • Competitive salary and benefits package