Plona Partners

Assist with submission document preparation, manage deadlines, and coordinate interviews and rankings tracking. | Requires strong organizational skills, experience in managing multiple deadlines, and familiarity with ranking or submission processes, but does not specify legal or law firm experience. | Firm: AmLaw200 Position: Legal Marketing Assistant Salary: $65,000 - $90,000 (DOE) Essential Duties and Responsibilities: • Work with the Rankings and Submissions team and Client Development teams to coordinate and facilitate the preparation of submission documents, submission of final documents to various directories, and internal filing of final submission materials for reference. • Assist with internal and external outreach for submission related updates (description updates, profile updates, response rates, response deadlines, interview details, etc.). • Assist with internal submission planning processes, including meeting scheduling, action item documentation and post meeting follow-up. • Manage numerous outstanding submission deadlines and coordinate with the Rankings and Submission colleagues and Client Development to ensure deadlines are met. • Facilitate scheduling of interviews between survey researchers and firm lawyers; compile necessary interview prep materials and coordinate prep calls as appropriate. • Manage the survey calendar for submission due dates and requirements, as well as ranking announcements / guide launches. • Track the Firm’s directory rankings and other accolades, including the maintenance of the Firm’s rankings content management database system, submission portal log and various submission trackers. • Assist with ranking analysis used by the Communications team for Firm press releases.

Create, revise, and troubleshoot legal documents using MS Office and legal software, ensuring quality and compliance. | Proficiency in MS Office, legal industry software knowledge, experience in law firms, and familiarity with Adobe and EDGAR. | Position: Word Processing Coordinator Location: Midtown, NY (REMOTE) Salary: $75,000 - $100,000 with OT and Bonus Remaining Shifts Available: Mon-Fri 930am - 530pm Responsibilities • Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office • Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing • Scan and format documents; convert documents to/from different software packages, produce mail merge documents, and fillable-pdf forms, and prepare Change Pro comparisons • Troubleshoot document issues; recover/restore corrupted document files • Proofread work for quality and correct formatting • Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input iSupport calls into software ticketing system Required Skills • Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel • Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme • Experience in a large law firm • Knowledge of Adobe products and EDGAR experience

Analyze profitability and performance metrics to enhance firm profitability and support financial reporting. | Experience with financial analysis, reporting, and familiarity with financial software and KPIs. | Firm: Top Ranked Law Firm Position: Financial Pricing Analyst Location: New York Compensation: $80,000 - $110,000 OT and Bonus Position Type: Direct Hire Essential Functions • Prepare sophisticated financial analyses of profitability (type of service, Department, Practice Group, office, client/matter) using established and new, creative approaches. • Recommend enhancements to Firm profitability by analyzing key performance indicators (KPIs). • Work concurrently with supervisor to design and automate financial reports and dashboards that provide stakeholders with insightful data to help understand and grow their business. • Analyze firm performance against available data for peer firms and understand the market trends to assist in the annual rate-setting process. • Work closely with and serve as back-up to the Pricing Support team to help maintain matter performance models for pricing proposals. • Assist with implementing the new profitability reporting software to support monthly and periodic reporting. • Participate in software upgrades, leading selected work streams for testing and verifying financial information in financial reporting.

Perform conflicts process, review billing, manage client/matter records, and support team training. | Experience with conflict checks, billing, client onboarding, and database management, with strong compliance and data skills. | Location: Roseland, NJ Onsite Schedule: Hybrid Target Salary: $70,000 - $90,000 Job Description: Duties and Responsibilities: • Perform complete Ethical and Business Conflicts process for client/matters and stock purchases. This includes, but not limited to, running conflicts, entering in systems, adding info to and running reports, correspondence to firm, reviewing billing guidelines and new matter compliance. • Review and enter billing rates for new client/matters (the Sr. Analyst will also manage annual updates) • Handle client/matter opening and closing process electronically • Work closely with attorneys and other staff to facilitate the prompt resolution of identified conflicts • Maintains accurate tracking records and completes all conflicts review projects undertaken within the Firm in a timely fashion • Manage conflicts database and update as necessary • Maintain file of signed engagement letters • Training and mentorship of new employees (Sr. Analyst only) • Projects, often of a complex nature, as assigned by the BCM or designee (Sr. Analyst only)

Design, develop, and maintain Power BI dashboards, data models, and data warehouses, while collaborating with stakeholders and implementing best practices. | Requires extensive experience in BI tools, data warehousing, ETL, automation, and AI technologies, which are not reflected in your background. | Position: Senior BI Anayst (Legal ++) Compensation: $150,000 - $180,000 Base Salary with OT & Bonus Ranking: Top 10 Midsize Firm Logistics: NY, DC, LA Responsibilities: • Work closely with the Chief Information Officer and department leaders to design, build, and maintain Power BI data models, dataflows and dashboards. • Develop and maintain a data warehouse environment using Microsoft Fabric and Power BI. • Create ETL pipeline using Power Query and related tools. • Build and manage Power Automate workflows to support business process automation. • Develop document automation solutions to reduce manual administration work. • Prototype and deploy solutions using Microsoft Azure AI Services, AI Apps, and AI Agents. • Assist in researching, testing, and evaluating new technologies for business operations and legal services needed. • Collaborate with business stakeholders to document requirements and develop scalable solutions. • Define and implement best practices for data governance, automation standards, and AI tool usage. • Provide guidance and knowledge transfer to IT team members.

Perform conflicts checks, manage conflicts database, handle client/matter opening and closing, and support attorneys in conflict resolution. | Experience with conflicts processes in a law firm environment, strong attention to detail, and ability to manage databases and documentation. | One of our clients, a premier global law firm in DC - seeks to hire two Conflicts Analysts for their growing team of 24. The group is led by one of the most influential managers in big law and is an excellent opportunity to work with a dynamic team. (2) Positions: Conflicts Analyst Law Firm: Top 10 Midsize Firm Location: Washington DC Onsite Schedule: Remote Target Salary: $85,000 - $130,000 Job Description: Duties and Responsibilities: • Perform complete Ethical and Business Conflicts process for client/matters and stock purchases. This includes, but not limited to, running conflicts, entering in systems, adding info to and running reports, correspondence to firm, reviewing billing guidelines and new matter compliance. • Review and enter billing rates for new client/matters (the Sr. Analyst will also manage annual updates) • Handle client/matter opening and closing process electronically • Work closely with attorneys and other staff to facilitate the prompt resolution of identified conflicts • Maintains accurate tracking records and completes all conflicts review projects undertaken within the Firm in a timely fashion • Manage conflicts database and update as necessary • Maintain file of signed engagement letters • Training and mentorship of new employees (Sr. Analyst only) • Projects, often of a complex nature, as assigned by the BCM or designee (Sr. Analyst only)

Coordinate and track legal matters, prepare and proofread legal documents, manage client workflows, maintain attorney calendars, and handle billing and travel arrangements. | 2+ years legal secretarial experience in a law firm, labor and employment law experience, proficiency with specific legal software, and at least a high school diploma. | Firm Ranking: AmLaw100 Firm Location: Houston Position: Legal Secretary Support Model: 3 Attorneys Pay Rate: $70,000 - $105,000 with additional OT and Bonus Onsite Logistics: Hybrid Hiring Manager: Office Administrator Job Description: • Coordinates and tracks numerous legal matters of all types. • Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. • Prepares and finalizes legal documents for e-Filing and filing via PACER. • Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. • Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. • Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system. • Organizes and coordinates conference calls and client meetings. • Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. • Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. • Maintains a multitude of open client matters in Serengeti. • Maintains electronic and paper files following Firm and client service team guidelines. • Maintains and monitors attorney calendars. • Coordinates and/or books travel arrangements. • Prepares, tracks and maintains attorney expenses in Chrome River. Skills/Qualifications • 2+ years of legal secretarial experience in a law firm environment. • Experience in labor and employment law is required. • College degree preferred; High School diploma or GED required. • Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem. • Proficient in web-based conference call/web-sharing applications.