JobRack

Manage administrative tasks including inbox, calendar, and scheduling while optimizing operational systems using AI tools. | Requires prior executive assistant or project management experience, high proficiency with AI tools, and ability to work overlapping US Eastern Time hours. | Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building. $1,800-$2,250/month | Full-time | US Eastern TimeHi, I'm Jay, and I run Jay Bacrania., an executive coaching and consulting firm based just outside Boston. My work centres on supporting business leaders and their teams - helping them work through challenges, gain clarity, and make meaningful progress, with the broader goal of growing their companies' revenue, profitability, and salable value. Coaching is my passion. I care deeply about being fully present in every conversation and building strong, thoughtful relationships with the people I work with. I'm now looking for someone to step in as my right-hand partner. We've just completed a full deep dive into all of our operational processes - loading everything into Claude so I can hand you a packaged guide plus a prioritised list of automation opportunities. The goal is for you to rebuild my systems AI-first as you take over the work, with hands-on training and support during the transition. We're looking for an Executive Assistant to take all administrative work off my plate so I can focus on coaching clients. This is someone who's organised, proactive, and comfortable using AI to build smarter systems - not just maintain what's already there. You'll manage my inbox and calendar, coordinate with clients and vendors, run independent projects, handle personal admin (like scheduling kids' appointments and planning family trips), and hold me accountable for getting my own work tasks done. You'll also rebuild and optimise existing SOPs using Claude, identify automation opportunities, and be responsive during the workday when I need support. This is around 30-35 hours per week, treated as full-time. You'll need solid overlap with US Eastern Time - ideally 10am-5pm ET, though I'm open to 7am-3pm ET if you work earlier hours and I can shift my morning routine to make admin time work. To be successful in this role, you need: ✅ Prior admin or EA experience (could also come from a project management background) - ideally early to mid-career rather than 15-20 years deep ✅ Fluency and comfort with AI, specifically Claude (including Claude code if needed) to build automations on top of existing SOPs ✅ Highly organised - no loose threads, no dropped balls ✅ Strong attention to detail ✅ Proactive, takes initiative without waiting to be asked ✅ Trustworthy - you'll handle sensitive client and personal information ✅ Strong relational and communication skills - warm, approachable, easy to work with ✅ Comfortable holding me accountable and persistently following up without getting frustrated Brownie points for: ⭐ Experience supporting an executive at a higher level across business and admin functions Intelligence, honesty, and full ownership are at the top of the list - no excuses, just creativity and problem-solving when something needs to get done. You're curious and hungry to experiment, learn, and build, especially with AI. Persistent and patient when things slip through the cracks (they will sometimes), you engineer different ways to make things happen rather than getting frustrated. Flexible and not stuck in your ways, you bring warmth and relational ease to the working relationship. This isn't about rigid templates or doing things the way they've always been done - it's about being a true partner who can adapt, improve, and keep things moving forward. What’s in it for you? 💰 $1,800-$2,250 per month* 💼 Full-time (30-35 hours/week) 🌍 Fully remote 🤖 Work with AI tools (Claude) to build smarter systems 🎓 Training and handover support from the outgoing EA *Final offer depends on experience and fit. Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor. This is our typical hiring process - occasionally, it may include extra steps. For this role, JobRack is partnering with the company to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage. ✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs). ❓ New to remote work? Check out our handy FAQ: jobrack.eu/jobseeker-faq

Build and productionize AI-driven internal tools partnering with business managers to solve problems. | 5+ years software engineering with JavaScript, Python, SQL, AI coding tools, and low-code platform experience. | Be the first technical hire at a cider company betting big on AI. Build tools that move the business forward. $5k-$6k/month USD | Contract | Async-friendlyWe're Downeast Cider, a ~100-person cider manufacturer with production, packaging, supply chain, sales, marketing, and finance teams. We make great cider. But here's the thing: we have no in-house software engineering or IT function. Zero. And until recently, that was fine. Then we started experimenting with AI. Claude Code. ChatGPT. Internal workflow tools. One of our team members vibe-coded an order portal replacement that saved us $15k a year in software subscriptions. Another prototyped a sales tool. Suddenly, we realised we could build things we never thought possible. We have more than enough ideas to get started. What we need now is someone who can take our rough drafts, productionise them, and help us build a genuinely smarter business. We'd love somebody who can help us learn and build better systems. We've got a dozen people in the company who will be heavily involved in this stuff. It's not about saving money on software. That's probably the least interesting part. It's about unlocking new capabilities, removing manual work, and giving our managers leverage they don't have today. We're looking for an AI Full Stack Developer. You'll be our first and only technical employee. We need someone who can sit with department leaders, understand their problems, and ship working tools fast. You'll partner with Sales, Operations, Marketing, and Finance to turn their ideas into real solutions. You'll also proactively spot opportunities they haven't thought of yet and make the case for building them. 📋 Learn each business function deeply - sit with teams until you understand how their work actually happens 💻 Partner with department managers to develop technical solutions to problems they've already identified 💡 Proactively ideate on problems we haven't thought to solve yet - automations, data products, integrations 🚀 Ship aggressively using AI coding tools and low/no-code platforms - own the full lifecycle from scope to deployment 📦 Document lightly so non-technical teammates can self-serve where it makes sense We're open to global candidates. Async-friendly with no required time-zone overlap, but you should be reachable within 24 hours on weekdays and able to schedule live calls with Boston/ET-based managers when needed. To be successful in this role, you need: ✅ 5+ years software engineering experience building real, production-grade systems ✅ AI-native - you live in Claude Code, Cursor, ChatGPT, Copilot and treat AI as a force multiplier ✅ Full-stack proficiency across multiple languages - comfortable with JavaScript/TypeScript, Python, SQL at minimum ✅ Strong experience with low/no-code automation tools - Zapier, Make, n8n, Airtable, Retool or equivalents ✅ Shipped real internal tools or CRMs end-to-end - frontend, backend, database, deployment ✅ Comfortable talking to non-technical stakeholders - you can sit with a sales manager and walk away with a useful spec ✅ Self-directed and async-friendly - excellent written communication and self-management Brownie points for: ⭐ Experience working at a small/mid-sized non-tech company in CPG, beverage, food, or retail ⭐ Experience with sales forecasting, demand planning, or time-series modelling ⭐ Experience with Snowflake, BigQuery, or similar data warehouses ⭐ Familiarity with CPG data sources - distributor sales data (VIP, iDig), Shopify, QuickBooks, NetSuite ⭐ Built your own side projects with AI tools - bonus if you can show us ⭐ Background in data engineering or analytics You're a self-starter who acts like a leader. You don't wait to be told what to do. When you see a problem, you start solving it. You're direct, high-trust, and comfortable giving honest feedback. Frugal and resourceful. Customer-obsessed, where the customer is the department manager using your tool. You genuinely care whether what you ship actually solves the problem. You're always reading, learning, trying new tools. What’s in it for you? 💰 $5,000-$6,000 per month USD* 💼 Contract 🌍 Fully remote - open to global candidates 📅 Async-friendly with flexible weekly hours *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor. This is our typical hiring process - occasionally, it may include extra steps. For this role, JobRack is partnering with the Downeast Cider to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage. ✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs). ❓ New to remote work? Check out our handy FAQ: jobrack.eu/jobseeker-faq

Provide comprehensive executive support to the CEO including managing calendars, improving processes, supporting sales follow-ups, and driving organizational momentum. | Detail-oriented, calm under pressure, strong organizational and communication skills, experience supporting executives in fast-paced environments. | Hey there, I’m Gabe from Freight Innovation. We’re a fast-moving company helping reshape the freight and logistics space - and that means staying highly organized, moving quickly, and always improving how we operate. I’ve worked closely with our CEO, Steve, for years, and we’re now looking for someone amazing to support him and help make all aspects of his professional life run smoothly. Steve’s an incredibly smart guy with big ideas and a fast brain - which means he thrives when he has the right systems, structure, and support around him. That’s where you come in. You won’t just be managing a calendar or an inbox. You’ll be building order, improving processes, and helping drive momentum in the business. If you’re a fast, curious learner who thrives on bringing clarity to dynamic environments and staying one step ahead of what’s needed, you’ll fit right in! We’re looking for an Executive Assistant to the CEO who’s detail-driven, calm under pressure, and thrives in fast-paced environments. You’ll bring a mix of strong executive support, top-notch written communication, and a sharp sense of organization - especially when it comes to sales support, follow-ups, and task management. More specifically, you will:

Drive efficiency and system improvements through technology integration, lead and mentor the team, manage projects balancing business and technical needs, and optimize campaign tracking and conversions. | At least 5 years operations management experience, strong technical skills with CRMs and automation tools like GoHighLevel and Zapier, leadership and mentoring ability, excellent analytical and problem-solving skills, and motivation to make an impact. | This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We’re looking for a Digital Marketing Operations Manager to join our team. This is a key leadership role where you’ll be driving efficiency, improving systems, and supporting our team so we can deliver even greater results for our clients. • Technology & Process Optimization: Identify and integrate tools (including AI) to streamline workflows, automate tasks, and boost performance. • Technical & Team Leadership: Manage projects end-to-end, balancing business and technical needs, while guiding and mentoring team members. • Performance Analysis & Reporting: Create insightful reports that uncover opportunities for growth and help us serve our clients better. • System Administration & Automation: Oversee CRMs and lead management systems, implementing automation tools for lead nurturing and communication. • Conversion Tracking & Analytics: Ensure robust campaign tracking and analysis to optimize conversions across all channels. Qualifications • At least 5 years of operations management experience (agency experience a big plus). • Strong technical expertise with CRMs, GoHighLevel, Zapier, marketing automation, lead tracking, and data analysis tools. • Proven ability to lead teams, mentor others, and manage complex projects. • Excellent analytical skills—you can turn numbers into actionable insights. • Top-notch communication, organization, and problem-solving skills. • A knack for troubleshooting and creating solutions that can be applied across systems and accounts. • Bonus points if you’ve worked with dentists before - but it’s not a requirement. Requirements • Motivated, curious, and eager to make an impact. Benefits • Salary: $4,000 – $4,500 per month* • Full time: 100% remote – work from wherever you’re happiest and most productive • Flexibility: We trust you to manage your time and balance your work and life • Paid Time Off: 27–29 days per year. • Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.