The University of Texas Health Science Center at Houston (UTHealth Houston)

Oversee daily clinical, business, and administrative operations of the department, manage budgets and strategic planning, develop innovative programs, and foster collaboration across multiple clinical and research sites. | Minimum 7 years leading significant clinical operations programs with strategic acumen, collaborative skills, and experience managing large budgets and diverse teams in academic or healthcare settings. | Director Management Operations II Department Family and Community Medicine Position Summary: UTHealth Houston’s McGovern Medical School is looking for a Director of Management Operations (DMO) for its department of Family and Community Medicine. In this role, the Director will oversee daily clinical, business, and administrative operations, ensuring the department's continued success both nationally and internationally. This position is crucial for maintaining high standards of patient care, improving operational efficiency, and fostering collaboration within and between departments. Additionally, the Director will be responsible for budget oversight, strategic planning, and developing innovative programs to enhance the department's research and clinical services. Working under the leadership of Professor and Chair, Dr. Carlos A. Moreno will identify and develop strategies and initiatives to fund the Department’s research and teaching efforts. The incoming DMO will have the chance to collaborate closely with a dynamic team of over 185 staff, including 75 clinical faculty members, 6 research faculty, and ¬¬¬11 staff physicians. This role involves overseeing total annual budgets of ~$39 million and managing the administrative operations of 18 outpatient clinic locations and 2 inpatient locations.  The DMO will join at an exciting time of expansion and innovation, working closely with affiliate partners: Memorial Hermann-TMC hospital, Harris Health’s Lyndon B. Johnson hospital and multiple health centers, and UT Physicians outpatient clinics. Candidates should possess a minimum of seven (7) years of demonstrated experience in leading a significant clinical operations program. The preferred candidate will exhibit strategic acumen, collaborative qualities, and a strong commitment to fostering relationships with physicians, clinicians, faculty, students, and staff. Position Accountabilities: • Plans, implements, and controls operational, financial, administrative, and philanthropic activities in education, research services for the department under the direction of the Executive Director of Administration - Medical School, and department Chairs. • Designs and evaluates operational and financial models; prepares and implements business and strategic plans and develops and maintains administrative infrastructure for efficient and financially sound operations. • Develops, implements, and monitors budget for multiple funding sources and ensures budget compliance with grant, legislative, or organizational policies, procedures, rules, and regulations. • Assists with evaluating and preparing grant proposals and budgets, monitors compliance with grant restrictions/regulations, and ensures appropriate reporting to granting agencies. • Ensures faculty, staff, students, and fellows understand compliance regulations and rules. • In conjunction with the Department Chair and faculty, identifies and develops entrepreneurial projects to fund research and/or teaching efforts supporting the Department and Medical School stated missions. • Manages departmental facilities, procurement activities, equipment purchases, and inventory. Oversees construction and/or renovation projects. • Serves as key liaison for department with other UT-H areas such as the Graduate School, Sponsored Projects, Accounting, Purchasing, Human Resources, Legal Affairs, Compliance, other medical school departments, and external entities such as other state and federal agencies and professional organizations. • Acts as a designated responsible party for departmental financial reporting. Ensures the department's accounts are reconciled promptly, adequate separation of duties is established and maintained, and any contingent liabilities are identified and adequately communicated to the university's central financial reporting personnel. Has an affirmative role in ensuring that department financial information reflects actual results of operations. • Balances the needs of the department chair and central finance and accounting, through open communication and professional competence. • Prepares and interprets financial analyses to better support the department's mission. • Manages contracts for professional services, processing contractual agreements, invoicing, and collection activities to ensure a positive margin. Understands that, at a minimum, recovery of the full costs of services provided is an essential goal of contractual sales of the department's personnel and other resources. • Serves on or leads various medical school, university, or external professional committees. • Manages Human Resources activities for direct reports regarding recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning. • Responsible for the design, execution, and effectiveness of a system of internal controls that provides reasonable assurance that operations are practical and efficient, assets are safeguarded, and financial information is reliable and compliant with applicable laws, regulations, policies, and procedures. • Performs other duties as assigned. Minimum Education: Bachelor's Degree in Science, Business, Public Health Care Administration, or related field required Advanced degree preferred Minimum Experience: 7 years of related experience, preferably in an academic or healthcare administration setting, required Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code • 51.215 and Texas Government Code • 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code • 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. • 791.4

Lead and manage departmental programs and initiatives, oversee faculty affairs operations, manage budgets and contracts, and communicate with internal and external stakeholders. | Bachelor’s degree or relevant experience, 5+ years of applicable experience, strong administrative and leadership skills, and ability to manage complex projects in an academic or healthcare setting. | What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in. Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus: • 100% paid medical premiums for our full-time employees • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) • The longer you stay, the more vacation you’ll accrue! • Longevity Pay (Monthly payments after two years of service) • Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... • Free financial and legal counseling • Free mental health counseling services • Gym membership discounts and access to wellness programs • Other employee discounts including entertainment, car rentals, cell phones, etc. • Resources for child and elder care • Plus many more! Position Summary: The Program Manager plays a critical leadership role in the planning, development, and management of key departmental programs and initiatives within the school/unit. This position provides high-level administrative and strategic support to the Department Chair, Department Management Officer (DMO), Vice Chair of Community Affairs, and the Sports Medicine Fellowship. Additionally, the Program Manager oversees all Faculty Affairs operations and communications, serving as a central resource for faculty-related matters. Working within a collaborative administrative team of approximately 15 staff members, the ideal candidate will bring strong executive-level administrative skills, sound judgment, and the ability to manage complex, multi-stakeholder projects. Prior experience in academic program administration or medical education is highly desirable. This role requires a proactive leader with exceptional organizational, communication, and problem-solving skills, committed to supporting departmental excellence and faculty success. Position Key Accountabilities: • Oversees all aspects of the program activities. Sets deadlines, assigns responsibilities, and monitors project progress. Develops, implements, and manages policies and procedures. • May manage/maintain annual budget, negotiate service contracts, report on progress and/or authorize expenditures. • Informs upper management of key activities and makes periodic progress reports. • Works closely with internal departments regarding strategy and collaborative opportunities. • May assist in the preparation of progress reports and grant proposals to both private foundations and governmental agencies. • Interacts with representatives from state, federal, and private agencies regarding proposals and funded projects. • Working in conjunction with Public Affairs, may create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters. • Communicates with community and professionals to share objectives and outcomes. Prepares/makes oral presentations at professional meetings. • May manage Human Resources activities for direct report in regards to: recruiting and selection, hiring and terminating, training and development, performance evaluations, and salary planning. • Other duties as assigned. Certification/Skills: • Certifications specific to the program required Minimum Education: Bachelor’s degree or relevant work experience in lieu of education. Minimum Experience: Five (5) years of applicable experience. Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code • 51.215 and Texas Government Code • 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code • 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. • 791.4. Residency Requirement: Employees must permanently reside and work in the State of Texas.