The University of Texas Health Science Center at Houston (UTHealth Houston)

Compensation

Full Description

Director Management Operations II Department Family and Community Medicine Position Summary: UTHealth Houston’s McGovern Medical School is looking for a Director of Management Operations (DMO) for its department of Family and Community Medicine. In this role, the Director will oversee daily clinical, business, and administrative operations, ensuring the department's continued success both nationally and internationally. This position is crucial for maintaining high standards of patient care, improving operational efficiency, and fostering collaboration within and between departments. Additionally, the Director will be responsible for budget oversight, strategic planning, and developing innovative programs to enhance the department's research and clinical services. Working under the leadership of Professor and Chair, Dr. Carlos A. Moreno will identify and develop strategies and initiatives to fund the Department’s research and teaching efforts. The incoming DMO will have the chance to collaborate closely with a dynamic team of over 185 staff, including 75 clinical faculty members, 6 research faculty, and ¬¬¬11 staff physicians. This role involves overseeing total annual budgets of ~$39 million and managing the administrative operations of 18 outpatient clinic locations and 2 inpatient locations.  The DMO will join at an exciting time of expansion and innovation, working closely with affiliate partners: Memorial Hermann-TMC hospital, Harris Health’s Lyndon B. Johnson hospital and multiple health centers, and UT Physicians outpatient clinics. Candidates should possess a minimum of seven (7) years of demonstrated experience in leading a significant clinical operations program. The preferred candidate will exhibit strategic acumen, collaborative qualities, and a strong commitment to fostering relationships with physicians, clinicians, faculty, students, and staff. Position Accountabilities: • Plans, implements, and controls operational, financial, administrative, and philanthropic activities in education, research services for the department under the direction of the Executive Director of Administration - Medical School, and department Chairs. • Designs and evaluates operational and financial models; prepares and implements business and strategic plans and develops and maintains administrative infrastructure for efficient and financially sound operations. • Develops, implements, and monitors budget for multiple funding sources and ensures budget compliance with grant, legislative, or organizational policies, procedures, rules, and regulations. • Assists with evaluating and preparing grant proposals and budgets, monitors compliance with grant restrictions/regulations, and ensures appropriate reporting to granting agencies. • Ensures faculty, staff, students, and fellows understand compliance regulations and rules. • In conjunction with the Department Chair and faculty, identifies and develops entrepreneurial projects to fund research and/or teaching efforts supporting the Department and Medical School stated missions. • Manages departmental facilities, procurement activities, equipment purchases, and inventory. Oversees construction and/or renovation projects. • Serves as key liaison for department with other UT-H areas such as the Graduate School, Sponsored Projects, Accounting, Purchasing, Human Resources, Legal Affairs, Compliance, other medical school departments, and external entities such as other state and federal agencies and professional organizations. • Acts as a designated responsible party for departmental financial reporting. Ensures the department's accounts are reconciled promptly, adequate separation of duties is established and maintained, and any contingent liabilities are identified and adequately communicated to the university's central financial reporting personnel. Has an affirmative role in ensuring that department financial information reflects actual results of operations. • Balances the needs of the department chair and central finance and accounting, through open communication and professional competence. • Prepares and interprets financial analyses to better support the department's mission. • Manages contracts for professional services, processing contractual agreements, invoicing, and collection activities to ensure a positive margin. Understands that, at a minimum, recovery of the full costs of services provided is an essential goal of contractual sales of the department's personnel and other resources. • Serves on or leads various medical school, university, or external professional committees. • Manages Human Resources activities for direct reports regarding recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning. • Responsible for the design, execution, and effectiveness of a system of internal controls that provides reasonable assurance that operations are practical and efficient, assets are safeguarded, and financial information is reliable and compliant with applicable laws, regulations, policies, and procedures. • Performs other duties as assigned. Minimum Education: Bachelor's Degree in Science, Business, Public Health Care Administration, or related field required Advanced degree preferred Minimum Experience: 7 years of related experience, preferably in an academic or healthcare administration setting, required Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This position is a security-sensitive position pursuant to Texas Education Code • 51.215 and Texas Government Code • 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code • 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. • 791.4