Port of Seattle

Provide administrative support including calendar management, travel arrangements, purchasing, budgeting, and onboarding. | Requires at least 2 years of administrative support experience, proficiency in office software, and strong organizational skills. | As an Administrative Assistant, you will perform moderately difficult to complex administrative support functions. • You will provide administrative support functions requiring intermediate level use of Port software solutions, interpretation of established policies and procedures, and management of both internal and external resources. • You will manage calendars by scheduling meetings for departments, programs, or staff, including coordination with external stakeholders, and support logistics for department-wide events. • You will coordinate travel arrangements and process related expense claims/reports. You will also serve as Corporate\Purchase Card (P-Card) user to purchase for both routine and non-routine items (e.g., training, conferences), ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices, and interact with vendors to resolve discrepancies. • You will provide complex contracting support by proofreading documents, ensuring compliance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, and preparing invoices for payment. • You will perform moderately complex budget responsibilities including inputting, monitoring, reporting, preparing and making recommendations for a department. • You will serve as department time administrator for both non-represented and represented employees ensuring accurate and timely processing per Port guidelines and Collective Bargaining Agreement provisions, resolving timecard discrepancies, and verifying time entry with employees or supervisors as required. • You will support and oversee onboarding and offboarding in accordance with Port policies and serve as the department’s authorized signatory for badging. Who you are: • Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees. • Desired – We hope you have experience providing administrative support in a maritime or port-related environment. • Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. • Proficient – You bring advanced knowledge of general office practices and procedures, along with intermediate understanding of basic accounting principles and procedures. You also have a strong grasp of conflict resolution techniques and foundational knowledge of project management methodologies. • Efficient Communicator – You have strong verbal, written, and active listening skills, and can produce concise, well-organized, and clear communications for both internal and external customers. You also demonstrate customer service skills marked by discretion, patience, and professionalism. • Problem-Solver – You demonstrate strong critical thinking, problem-solving, and decision-making abilities, along with solid research and reporting skills. • Highly Organized – You demonstrate strong time management and organizational skills, including the ability to prioritize work and consistently meet deadlines. • Technically Skilled – You possess advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondences. What else you need to know: • Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. • Work Environment – You will primarily work in an office environment. • Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. • Overtime Eligible – You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility. • Healthcare – Medical, Dental, and Vision Care with options that work for you and your family. • Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate. • Paid Sick Leave – At least one hour of sick leave for every 40 hours worked. • Holidays – More than ten days per year to celebrate with family and friends away from work. • Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port. • Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. • Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family. • Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. • Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential. • Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced. • Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Why the Port of Seattle: Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here. Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity. Minimum Salary 35.36 Maximum Salary 47.84

Provide complex administrative support, manage department functions, and coordinate legal and organizational processes. | Requires 4+ years of administrative support experience, proficiency in Microsoft Office and SharePoint, and strong organizational and communication skills. | Senior Administrative Assistant (003940) Location: Downtown Seattle:: Organization: Attorney Services Employee Status: Regular Schedule: Full-time Posting Expires: Feb 14, 2026, 1:59:00 AM Minimum Salary: 42.78 Maximum Salary: 57.89 The Port of Seattle is unable to sponsor employment visas at this time. Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered. Some of what you'll be doing: As Senior Administrative Assistant, you will perform complex administrative support functions. You will also manage department administrative support functions. • You will serve as point of contact for incoming communications and define administrative processes and systems for the department in support of legal claims and litigation. You will also provide technology coordinator duties including advanced SharePoint support and serve as lead for department on Port-wide responsibilities (e.g. records management, technology). • You will provide complex calendar management by scheduling meetings for attorneys and department staff including coordinating with external agencies, officials, or stakeholders; you will also calendar and manage critical and routine dates and deadlines in support of legal claims and litigation. You will also manage and implement department-wide events and coordinate complex travel arrangements that include international or multi-destination travel and process-related expense claims/reports. • You will serve as department corporate purchase card (P-Card) user and approver by ensuring appropriate use and documentation, reviewing and approving transactions, validating reconciliation process, and other requirements as determined by CPO. • You will provide complex contracting support by preparing legal service agreements or other draft documents, ensuring conformance with current CPO policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status. • You will perform complex budget responsibilities including inputting, monitoring, reporting, preparing and making recommendations for a department with multiple chart fields, research and report on budget variances. • You will oversee time administration process and approve time processed by department time administrator ensuring time entries are accurate and comply with Port guidelines and Collective Bargaining Agreement provisions. • You will oversee the onboarding and offboarding of personnel per Port policies and serve as the authorized signer for badging for the department. • You will, if available, lead and train other department “emergency hire” administrative staff by providing assistance, prioritizing work assignments and monitoring the quality of work. Who you are: • Experienced – You have four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees. • Desired – We hope you have experience supporting a litigation team, a Legal Assistant or Paralegal certificate (or equivalent legal experience), and an associate degree. • Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. • Proficient – You have proficient knowledge of general legal office practices and procedures, legal terminology, electronic record keeping and filing methods, standard formats of legal documents, legal references, and are able to apply it to support legal matters. You possess intermediate knowledge of basic accounting principles and procedures and have strong research and analysis skills. You also have advanced knowledge of Microsoft Office Suite and SharePoint applications including the ability to create relatively complex presentations, documents, and correspondence. You work effectively within teams. • Efficient Communicator – You possess effective verbal, written, and active listening communication skills and can write concise, organized, and clear communications to internal and external customers while observing and adhering to legal confidentiality requirements and practices. • Highly Organized – You have time management and organizational skills including prioritizing work, meeting internal and external deadlines, and independently and proactively managing your workload, tasks, and projects from start to completion. • Problem-Solver – You possess critical thinking, problem-solving, and decision-making skills and strong research, analysis, and reporting skills. You also investigate and take action to meet customers’ current and future needs by exercising discretion, patience, and professionalism. What else you need to know: • Work Schedule – Your normal work schedule will be Monday through Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. • Work Environment – This work will take place in a hybrid/in-office setting at Management’s discretion. • Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. • Overtime Eligible – You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility. • Healthcare – Medical, Dental, and Vision Care with options that work for you and your family. • Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate. • Paid Sick Leave – At least one hour of sick leave for every 40 hours worked. • Holidays – More than ten days per year to celebrate with family and friends away from work. • Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port. • Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. • Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family. • Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. • Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential. • Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced. • Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Why the Port of Seattle: Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.

Manage multiple major construction projects, supervise staff, ensure compliance with contracts, budgets, and schedules, and resolve disputes. | Four years of major construction project management including supervisory experience, preferably with relevant degrees and certifications like PE, CCM, DBIA, or PMP. | As Construction Manager III, you will routinely and independently manage concurrent multiple major construction projects which include projects as part of the Landside Program at various locations surrounding the SEA airport. You will work with multiple stakeholders to deliver projects that comply with contract documents and meet quality, safety, schedule, budget, and operational needs. You will also manage the construction budgets and schedules and supervise construction management staff and consultants. • You will provide project leadership regarding all construction activities including project development, phasing and sequencing, bidding, execution and closeout. • You will execute change orders and/or resolve claims that do not significantly affect the budget, scope, and schedule of the project. • You will evaluate and process disputes/claims in coordination with Construction Program Leader. • You will supervise Assistant Construction Managers, Construction Managers I and II, Project Assistant and/or Inspectors, including assigning and reviewing work products, hiring, evaluating performance, and administering discipline. • You will perform constructability reviews and provide comments on design drawings and contract documents. • You will identify potential risks/issues and advise customers and project managers of needed changes to construction plans and details. • You will provide resolutions of project issues and challenges routinely requiring coordination with local, federal, and state agencies, or affected communities. • You will thoroughly document work related to disputes/claims and present positions to higher level managers to inform and reach a resolution. • Experienced - You have four (4) years of experience in major construction project management including inspection, cost estimating, scheduling, and/or payment processing to include one (1) year of supervisory/lead/mentor experience including leading a project or process. • Desired -We hope you have a bachelor's and/or master's degree in engineering, construction management, or related field. We hope you are a licensed Professional Engineer (PE) Certified Construction Manager (CCM), Design-Build Professional (DBIA), or Project Management Professional (PMP). • Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. • Problem-solver - You have strong negotiation, conflict resolution, and dispute resolution skills and can partner with legal, Dispute Review Board (DRB) or other alternative dispute resolution forums to resolve disputes. You can also manage stressful situations and expected and unexpected changes. • Efficient Communicator - You possess strong written and verbal communication skills to provide reports, develop specifications, make presentations, and provide status updates to internal and external stakeholders. You can leverage interpersonal skills and technical knowledge to bring people and ideas together to perform effectively. • Leader - You possess effective personnel management skills and working knowledge of staff leadership principles including setting performance expectations, managing and improving performance, developing and training, and providing leadership, direction, and feedback. You can also efficiently delegate responsibilities to manage workloads and can forecast staffing for projects to align with budget trends and reporting status in relation to forecasts. • Collaborator - You can collaborate with internal teams and external partners for the purpose of building partnerships with key individuals or groups. Your management approach aligns with the Port's RAISE values. • Expertise - You are experienced in the delivery of horizontal/civil infrastructure projects, including utility, environmental, roadway/surfacing, earth retaining, and/or bridge construction. You are familiar with public works procurement and the different contracting tools utilized to deliver this type of work. You possess knowledge of federal, state, and local public works contract laws and regulations, including construction standards and building codes, Washington Administrative Codes (WACs), and Revised Code of Washington (RCWs). You have expertise in Project Labor Agreements (PLAs), labor relations, and the collective bargaining process, along with advanced skills in CPM scheduling, stakeholder coordination, and conflict resolution. • Work Schedule - Your normal work schedule will be Monday - Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. • Work Environment - You will primarily work in an office environment. In addition, you will routinely work outdoors in all types of weather conditions. You may be exposed to areas of high noise, various hazardous materials, work at heights and/or in confined spaces. • Work Environment - This work will take place in a hybrid/in-office setting at Management's discretion. • Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. • Safety Requirements - You will be required to comply with all work rules, safety, and Personal Protective Equipment (PPE) requirements. • Security Requirements - As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance. The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the "Collective Bargaining Agreement" or contact the appropriate Union Representative for specific information related to benefits and eligibility. • Healthcare - Medical, Dental, and Vision Care with options that work for you and your family. • Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate. • Paid Sick Leave - At least one hour of sick leave for every 40 hours worked. • Holidays - More than ten days per year to celebrate with family and friends away from work. • Pension/Retirement Plans - A pension and additional savings plans to prepare for your future after the Port. • Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. • Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family. • Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. • Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential. • Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced. • Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here. Our vision is to create a Port that mirrors - throughout its breadth of operations and services and within its leadership - the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.