Port of Seattle

Compensation

Full Description

As an Administrative Assistant, you will perform moderately difficult to complex administrative support functions. • You will provide administrative support functions requiring intermediate level use of Port software solutions, interpretation of established policies and procedures, and management of both internal and external resources. • You will manage calendars by scheduling meetings for departments, programs, or staff, including coordination with external stakeholders, and support logistics for department-wide events. • You will coordinate travel arrangements and process related expense claims/reports. You will also serve as Corporate\Purchase Card (P-Card) user to purchase for both routine and non-routine items (e.g., training, conferences), ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices, and interact with vendors to resolve discrepancies. • You will provide complex contracting support by proofreading documents, ensuring compliance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, and preparing invoices for payment. • You will perform moderately complex budget responsibilities including inputting, monitoring, reporting, preparing and making recommendations for a department. • You will serve as department time administrator for both non-represented and represented employees ensuring accurate and timely processing per Port guidelines and Collective Bargaining Agreement provisions, resolving timecard discrepancies, and verifying time entry with employees or supervisors as required. • You will support and oversee onboarding and offboarding in accordance with Port policies and serve as the department’s authorized signatory for badging. Who you are: • Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees. • Desired – We hope you have experience providing administrative support in a maritime or port-related environment. • Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. • Proficient – You bring advanced knowledge of general office practices and procedures, along with intermediate understanding of basic accounting principles and procedures. You also have a strong grasp of conflict resolution techniques and foundational knowledge of project management methodologies. • Efficient Communicator – You have strong verbal, written, and active listening skills, and can produce concise, well-organized, and clear communications for both internal and external customers. You also demonstrate customer service skills marked by discretion, patience, and professionalism. • Problem-Solver – You demonstrate strong critical thinking, problem-solving, and decision-making abilities, along with solid research and reporting skills. • Highly Organized – You demonstrate strong time management and organizational skills, including the ability to prioritize work and consistently meet deadlines. • Technically Skilled – You possess advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondences. What else you need to know: • Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. • Work Environment – You will primarily work in an office environment. • Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. • Overtime Eligible – You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility. • Healthcare – Medical, Dental, and Vision Care with options that work for you and your family. • Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate. • Paid Sick Leave – At least one hour of sick leave for every 40 hours worked. • Holidays – More than ten days per year to celebrate with family and friends away from work. • Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port. • Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. • Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family. • Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. • Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential. • Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced. • Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Why the Port of Seattle: Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here. Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity. Minimum Salary 35.36 Maximum Salary 47.84