Oregon Health & Science University

Manage and analyze grant budgets, ensure compliance, and provide financial reports for research grants. | Requires a bachelor's in accounting or finance, 2+ years of relevant experience, and proficiency with financial systems and grant management. | Department Overview OHSU's university-wide research administration team provides services and support to OHSU investigators; leads strategic initiatives in research; fosters collaboration; and moves our discoveries into the world. Function/Duties of Position Post-Award Grant Administration Develop and maintain PI Grant reports for assigned faculty, including providing information for Other Support Pages. Administers reporting and other requirements with grant recipients, reviews plans/agreements, schedules, and budgets. Works with various sub-contract institutions on resolving budgeting and invoicing issues. Processes grant budgets and salary/effort on grants as needed. Prepares regular grant spending forecasts. This requires adjustment of OHSU labor distribution as needed via Oracle Discoverer, grants accounting and Labor Distribution. Analyze all monthly grant income (including foundation funds) and expenses transactions for department. Monitor personnel costs and all other grant spending to ensure adherence to proposed scientific aims and budgets. Process adjustment forms and/or request/supervise processing, as needed. Provide financial analysis, variance analysis, data queries, and reports for grants and subcontracts via Matrix. Ensure compliance with federal and OHSU grant policies, researching faculty questions and providing training when needed. Process grant extensions and carryforwards. Provide monthly reports to PIs on their grant expenditures and forecasts of future spending, anticipating potential shortfalls and proactively work with faculty to mitigate such without compromising the accomplishment of specific aims. Advise CRO, Department Administrator and Department Chair of faculty funding issues. Work with OPAM to prepare set up of new projects, load/adjust budgets, assist in preparation of Final Financial Reports, and grant close-out. Department Budget and Fiscal Management Assistance Provides input and data for department budget development. Manages recruitment/start-up packages. Tracks commitments and available packages to help plan for faculty recruitments. Supports in preparing and expending capital budgets. Reviews and reconciles financial information for accuracy. Interacts with the Dean’s Office and CFS to ensure central accounting information matches department records. Provides financial advice for the health of the department and the assigned PIs. Financial Data and Reporting Manages financial data and reporting, utilizing electronic accounting systems and spreadsheets to produce financial statements and projections. Includes data entry, ledger reconciliation, variance reporting and investigating, maintenance of faculty funding profiles (current & pending funds), account & expense documentation, data management, development & implementation of accounting procedures, anticipation & preparation of appropriate post award paperwork (cost transfers, JEs, sub award request forms, prior approval forms, accelerated spending forms, etc.), monitoring & resolving open POs & invoices on hold, anticipation & preparation of appropriate paperwork for new accounts. Includes working with appropriate offices at OHSU (SPA, RGC, CFS, SOM Dean’s Office, A/P, Purchasing, etc.) to resolve accounting issues. Responsible for financial compliance and filings with outside entities. For example, as Fiscal Authority, review and approve departmental expenditure requests up to $50,000. Work with Portland VA faculty and administration to draft VA/OHSU Memorandum of Understanding (MOU) documentation. Assist faculty with inter-agency personnel agreements (IPA) preparation, modification, and invoicing and/or delegate. Other duties as assigned. Required Qualifications Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university. Minimum of 2 years of progressively responsible relevant work experience. Prior Academic Health Center or relevant financial specific experience performing analysis related to operational improvements and business cases. Highly proficient with use of PC, including database and spreadsheet applications. Intermediate spreadsheet skills, including complex functions, formulas and formatting. Experience with relational databases. Understanding of financial reporting concepts such as cost accounting and net present value analysis. Communication and interpersonal skills, including the ability to consult with internal and external customers regarding matters/issues which may be sensitive in nature. Knowledge, Skills, and Abilities Ability to prioritize multiple tasks at one time and avoid crisis. Must have excellent communication, analytical and organizational skills: both written and verbal. Able to convey complicated financial information to non-finance individuals. Very high degree of accuracy. Ability to work independently and as part of a team while being collaborative in resolving problems. Must have demonstrated excellent customer service skills both on the phone and in person. Must possess energy and drive to coordinate multiple projects simultaneously. Ability to use tact and diplomacy to maintain effective working relationships Preferred Qualifications Completion of OHSU Essentials of Grant Administration certificate. A minimum of 3 years’ academic health center experience with post-award sponsored projects financial analysis, specifically with NIH sponsored projects and multi-center grants (R01, R21, U01, and F-type grants). A minimum of 2 years’ administrative experience with NIH comprehensive center grants (P60) and NIH National Research Service Awards (NRSA, T- and F-type grants), including management of trainees in xTrain. A minimum of 1 year of post-award experience at OHSU. Proficient in utilizing ORACLE, Cognos, IBS, AR, iExpense, and strong excel and accounting expertise. Additional Details Please list work experience on resume in months and years. This position is teleworking but work at OHSU Marquam hill is possible with office or cubicle. Schedule is Monday - Friday, during normal working hours (schedule flexibility is possible within limits). Occasional overtime required, typically due to increased workload deadlines. General office environment with frequent interruptions, noises and interpersonal interactions. Benefits Healthcare for full-time employees covered 100% and 88% for dependents. $50K of term life insurance provided at no cost to the employee. Two separate above market pension plans to choose from. Vacation - up to 200 hours per year dependent on length of service. Sick Leave - up to 96 hours per year. 9 paid holidays per year. Substantial Tri-Met and C-Tran discounts. Employee Assistance Program. Childcare service discounts. Tuition reimbursement. Employee discounts to local and major businesses. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Develops, tests, and maintains business intelligence solutions, including reporting and data analysis, to support operational and strategic decision-making. | Requires experience with BI tools, data modeling, SQL, and requirements gathering, with a preference for healthcare or medical center experience. | Department Overview The mission of the Information Technology Group (ITG) is to develop, implement and maintain technology-based services and solutions that enable OHSU to effectively manage information to accomplish its missions. Positioned under the University branch of Business Intelligence & Advanced Analytics (BIAA), this role provides the opportunity to develop knowledge and expertise of data analysis, business/operational workflows and processes to support operational reporting and executive level strategic initiatives. The work of the Business Intelligence & Advanced Analytics (BIAA) division ensures that the informational assets of the OHSU enterprise are leveraged to enhance financial, clinical, operational, and research decision-making. Under mentorship of senior team members, this position is responsible for gathering requirements and acquiring business process knowledge to translate the data needs of the customer. The incumbent will design, develop, and maintain a variety of business intelligence solutions for analyzing, reporting, and providing access to university consumers. This position also provides training/mentor assistance to lower-level analysts. Function/Duties of Position Solution Development, Testing, and Training Cognos Analytics. Power BI. Identifies opportunities for leveraging existing reporting assets to meet business requirements. Works closely with other OHSU IT staff to meet expectations for design reviews and coding standards. Provides issue resolution during Quality Assurance / User testing. Troubleshoot and analyze data processing failures and data issues. Work through established processes to resolve system or data problems and communicate updates and status to affected groups. Recommend changes to data models and metadata models to improve existing structures and code to increase performance, reliability, and efficiency. Provides technical expertise departmental analysts and clinical customers to improve user experience. Request migration of solution object through the SDLC process. Validating and testing with the customer as frequently as necessary to get sign-off that the solution meets the requirements. Provide training as necessary to the customer of the new report solution. Business Analysis Data analysis, interpretation, and profiling of source data to identify source tables, data definitions and business rules. Documentation. Ability to create clear, concise, and comprehensive documentation, including Business Requirements Documents (BRDs), use case documentation, user stories, process maps, and other project artifacts. Problem-Solving, Critical Thinking, and Solution design. Excellent ability to identify root causes of business problems, think strategically, evaluate options of tools and report structure/format, and propose effective/actionable solutions that best meet customer requirements and aligns with business objectives. Production Support Respond to requests from Healthcare customers, to fix issues or apply enhancements to existing production reports. Communication with the customer to get clarification on support needs. Perform high level data analysis and initial sizing of the work to be done. Facilitate and coordinate the solution with other groups, e.g. workflow, BIAA and other IT groups, as needed. Design, develop and test the solution. Work with the customer to validate the solution and close the ticket. Coordinate the migration of the changed report objects. Other duties as assigned. Required Qualifications Education Master’s degree in computer science, a related field, or a clinical field and two years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR Bachelor’s degree in computer science, a related field, or a clinical field and four years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR Associate’s degree in computer science, a related field, or a clinical field and five years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR Six years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR Equivalent combination of education and experience where one year of experience will be substituted for an Associates degree and two years of experience will be substituted for a Bachelors degree. Experience Minimum two years paid work experience as Data Analyst, Data Engineer, or BI Developer (or equivalent classification). Two years of experience developing reports with a BI reporting tool. Two years of experience working with relational databases. Experience with facilitating requirements gathering sessions and documenting requirements. Experience with authoring educational, user guides or leading group training sessions. Knowledge, Skills, and Abilities Proven communication, analytical, and problem-solving skills. Experience translating business requirements into reporting solutions. Ability to read and explain a data model. Ability to read, write and maintain SQL Code. Ability to test reporting for data quality. Experience planning and managing small projects. Knowledge of data warehousing architecture and dimensional modeling concepts. Exceptional customer service skills - both in person and on the phone. Exceptional interpersonal skills - able to resolve conflicts and to problem solve between parties. Demonstrated evidence of strong written and verbal communication skills. Ability to manage competing priorities. Ability to work independently. Preferred Qualifications Experience with IBM Cognos Analytics. Experience developing at an academic medical center or healthcare related organization preferred. Two years of experience with Oracle PL/SQL coding and tuning. Conceptual understanding of Data Warehousing and Data Marts. Preferred Certification: Cognos BI Power BI or Microsoft Fabric. Additional Details Schedule is Monday through Friday 8:00am - 5:00pm, or Flexible Work Arrangement.Work Location is remote. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Oversee and develop the Sports Medicine service line, including clinical, educational, and research activities within OHSU Family Medicine. | Requires MD or DO, board certification in Family Medicine with CAQ in Sports Medicine, clinical leadership experience, and prior curriculum development and teaching experience. | Department Overview OHSU Family Medicine is part of OHSU School of Medicine. OHSU Family Medicine is focused on family health. We provide preventive, primary and specialty care for you, your children, your spouse, your parents and your grandparents. We provide all that family medicine has to offer - from maternity care through geriatrics. Family Medicine strongly supports the comprehensive scope to provide the highest level of care for our community. The clinical work includes but is not limited to all ages of life including newborn to end of life, taking care of those are pregnant, and supporting patients with substance use disorder including medication-assisted treatment and gender affirming care. OHSU embraces diversity and welcomes all patients. Family Medicine clinics are home to more than 120,000 + patients every year, but despite the large number, our physicians, nurses and other clinic staff know their patients - and their families - by name. Providers are drawn to OHSU Family Medicine mission and values-driven culture. Commitment to excellence in patient care is mirrored in the culture, compensation and benefits enjoyed by clinicians and employees. The appointee shall provide services as assigned by the supervisor in furtherance of the university’s missions and goals of teaching, research, patient care, outreach and public service. Function/Duties of Position (0.20 FTE) As Sports Medicine Medical Director – this person will oversee the Sports Medicine service line across all family medicine clinics and collaborate closely with partners in Orthopedics, Internal Medicine, Physical Therapy, and other departments within the OHSU system. Oversee the growth and maintenance of the Sports Medicine Physicians (SMP) within the Department of Family Medicine (DFM). Interact with DFM on appropriate administrative work including managing personnel work at different sites as relates to SMP and clinics. Maintain Off Campus Authorizations (OCAs), Program Letter of Agreements (PLAs), contracts and relationships with the many community entities that are shareholders with the SMP at OHSU. Collaborate to build a collaborative, interdisciplinary Sports Medicine presence across the OHSU system. This includes collaborative efforts with Orthopedics, Internal Medicine, Physical Therapy, and other division and departments within OHSU system. Grow OHSU Sports Medicine presence across new OHSU partnerships – including Tuality/Hillsboro, Adventist, Legacy and others. Increase the Sports Medicine research footprint within the DFM and the larger Sports Medicine Collaborative. Responsible for the maintenance and continued development of the OHSU Portland State (PSU) collaborative. Currently this is a 10-year contractual relationship between OHSU and PSU which involves direct physician services (Orthopedics, SMP FM, and Physical Therapy). Responsible for the maintenance and continued development of additional college and high school Sports Medicine collaborations. These contracts involve direct physician services providing patient care in the community and extends OHSU’s mission to provide “health for all.” Responsible for the oversight and coordination of any Professional Teams Sports Medicine contracts where OHSU is providing contracted care to professional athletes. Maintain the OHSU Sports Medicine concussion program – which ideally includes a SMP, a clinical Neuropsychologist, BH support, and an exercise medicine specialist. Support and collaboration with the Sports Medicine Fellowship Director to ensure the sustainability and growth of the Primary Care Sports Medicine Fellowship within OHSU FM. Faculty development role for SMP to enhance and support faculty in promotions efforts and clinical career development work at OHSU. Ensures this program demonstrates OHSU’s strong commitment to diversity in medical education, including in race/ethnicity, sexual orientation, cultural background, disability status, and learning style. Lead Meetings with SMP group monthly. Grow and maintain the educational mission of OHSU Sports Medicine – for both local learners (medical students, residents and fellows), and for continuing medical education (currently including the AMSSM OHSU Sports Ultrasound course) and the OHSU Sports Physical Therapy Symposium. Facilitating the active involvement of other faculty in the program; developing strategies to recruit, retain and promote a diverse staff that represents the population being served in Oregon and beyond. Providing culturally-competent and inclusive direct inpatient and outpatient care, at the OHSU Hospital and at other OHSU Family Medicine-approved clinical practice sites, under the supervision of OHSU Family Medicine (current or significant past experience with obstetrical care is required). The Appointee will also serve as the Director of the Primary Care Sports Medicine Fellowship (0.2FTE, see that Position Description). (0.20 FTE) As Sports Medicine Fellowship Director, this person will oversee all aspects of the OHSU Primary Care Sports Medicine Fellowship program and ensure compliance with the Accreditation Council for Graduate Medical Education, American Board of Family Medicine, OHSU standards, policies, and procedures. Oversee all aspects of the OHSU Primary care Sports Medicine Fellowship program which conforms to accreditation guidelines as outlined by the American Board of Family Medicine, the Review Committee for Sports Medicine of the Accreditation Council for Graduate Medical Education and OHSU office of GME. Demonstrate OHSU’s strong commitment to diversity in medical education, including in race/ethnicity, sexual orientation, cultural background, disability status, and learning style. Specific administration roles include but are not limited to: Oversee fellowship didactic curriculum development – including control of content and the necessary steps to assess fellows’ sports medicine competencies. Oversee Sports Ultrasound curriculum; Ensure fellows have adequate didactic/procedural training – for diagnostic and interventional sports ultrasound. Recruit fellow applicants thru ERAS/NRMP. Ensure compliance with the National Fellowship Match. Oversee all aspects of the fellow’s clinical experiences – schedules and faculty recruitment and evaluations. Ensure the fellows have adequate experiences in sports medicine including training rooms, sideline coverage and mass participation coverage Oversee development of AIRE fellowship either directly or indirectly via a designee in coordination with the OHSU Portland Family Medicine Residency Program. Mentor Associate Fellowship Director(s) and Sports Faculty involved with the fellowship including facilitating group work in scholarship, grantsmanship, curriculum development and dissemination. Facilitate the active involvement of other faculty in the fellowship; develop strategies to recruit, retain and promote a diverse staff that represents the population being served in Oregon and beyond. Collaborate with other Educational leaders to best leverage DFMs educational resources including OHSU Family Medicine Residency Director (whose program serves as the Parent program for the fellowship). Provide culturally-competent and inclusive direct inpatient and outpatient care, at the OHSU University Hospital and at other OHSU Family Medicine-approved clinical practice sites, under the supervision of OHSU Family Medicine (current or significant past experience with obstetrical care is desired). Other important duties include: Participate in departmental teaching of residents, students and faculty. Participate in primary care research and other scholarly activities. Participate in OHSU institutional committees. Provide leadership and guidance to others for their scholarly work in family medicine. The Appointee will also serve as the Medical Director of the Sports Medicine Clinical Program (see that Position Description). (0.60 FTE) Sports Medicine/Family Medicine Faculty Clinical/Administrative Provide full spectrum family medicine care. Work collaboratively with full and part time faculty to maintain an active practice. The Appointee shall provide services as assigned by the supervisor in furtherance of the university’s missions and goals of teaching, research, patient care, outreach and public service. The faculty member will be expected to have a strong commitment to developing the practice into a vibrant clinical and academic operation, which is successful from both a professional and business point of view. The faculty member will be expected to participate in continuing education, professional and faculty development and scholarship. Previous work experience in primary care is required. The Appointee will directly see patients in their clinic 4.8 half days per week and have 1.2 half days available for administrative duties/scholarship duties. Expectations for number of patients seen per half day will be commensurate with that of other faculty and with minimum target numbers of 8-10 visits per half day depending on complexity of the patient population. The Appointee will also receive 2.3 hours per week for scholarship, and will receive 2.3 hours per week for a combination of teaching and completion of administrative tasks Involvement with didactic and clinical supervision of fellows in the Primary Care Sports Medicine Fellowship and Family Medicine Residency at OHSU Family Medicine. The Appointee will be involved in the community in the role of team physician Inpatient (medicine/pediatric) service and obstetrical care are optional, not required. The faculty member will have a strong commitment to developing the family and sports medicine practice into a vibrant, successful clinical and academic operation The faculty member will participate in continuing education, professional and faculty development, and scholarship as directed by the Department of Family Medicine All faculty members take an active role in the committee structure of the School of Medicine, attend faculty meetings, and participate in faculty and professional development programs The Appointee will be expected to document using the electronic health record and maintain complete and timely patient care documentation consistent with OHSU and Family Medicine policies and procedures. Be available for teaching activities including but not limited to resident precepting, student precepting, didactics and more. By mutual agreement between the Department and the physician, this position may include Inpatient Care (at OHSU and/or HMC) with call duties being shared with the faculty inpatient call group. The Appointee will be expected to participate in seeing patients during expanded access hours in the clinic, including their share of evenings and weekends, and call coverage. The Appointee will be expected to have a strong commitment to developing the practice into a vibrant clinical and academic operation, which is successful from both a professional and business perspective. Required Qualifications M.D. or D.O. degree and completion of graduate medical education in an ACGME accredited Family Medicine Residency and ACGME accredited Sports Medicine Fellowship Board certified with American Board of Family Medicine with CAQ in Sports Medicine Current Oregon license and DEA certification or ability to obtain Staff privilege eligibility at OHSU Hospital required Appointment to Fellowship Director role is contingent on approval from OHSU Graduate Medical Education Committee and Sports Medicine Review Committee per ACGME Sports Medicine program requirement II.A.1.a) and II.A.1.a).(1). Previous experience in curriculum development or delivery Previous teaching experience with students, residents, and/or fellows is required – preferably as core faculty or in an educational leadership role Preferred Qualifications Previous medical leadership experience preferred All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Integrate, support, and enhance Unified Communications systems, manage vendors, analyze financials, document workflows, and provide project management and customer service. | 2 years experience in Unified Communications, vendor and financial management, voice and data circuits experience, project management skills, and proficiency with Windows and flowcharting software. | Department Overview: The mission of the Information Technology Group (ITG) is to develop, implement and maintain technology-based services and solutions enabling OHSU to effectively manage information to accomplish its missions. This position is responsible for providing excellent customer service in achieving the following objectives: (1) Primary responsibility for the integration of business operations tools within Unified Communications to optimize capacity and resource utilization, (2) system administration, support and technical enhancements (3) serve as primary backup administrator on applications within the UC tool suite (4) have a thorough understanding of Unified Communications business operations including cost of ownership, (5) assist with design of or in the selection and installation of complex operations and administrative systems and (6) monitor information technology output for quality, accuracy, and timeliness. This position will support every area of Unified Communications both directly and indirectly. Function/Duties of Position: Primary responsibility for the integration, support and enhancement of systems and tools within Unified Communications. • Analyze existing applications, systems, processes, and workflows for simplification or enhancement. • Design, develop, and document modifications to existing systems, applications, workflows or processes. • Assist in development and design of system or workflow interfaces. • Develop test plans and conduct testing. • Develop and complete implementation plans. • Provide consultation to others. • Participate in determining requirements for existing and new systems or applications and evaluating vendors and responses. • Assume project management responsibilities for small projects or sub-projects within a larger project as assigned. • Back up to Unified Communication Sr. Systems/Application Analysts as needed. Vendor interface and management • Act as primary point of contact for vendors who support or provide Unified Communication systems and applications. • Document issues, plans, action items with appropriate follow-up and/or scheduling of meetings. • Assist with negotiation and/or renegotiation of contracts. Financial Analysis • Analyze spend rates, assist with budgeting and forecasting, ensure vendor billing matches contracts. Continued Professional Development. Other duties as assigned. Required Qualifications: Education • Master’s degree in computer science, a related field, or a clinical field and two years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR • Bachelor’s degree in computer science, a related field, or a clinical field and four years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR • Associate’s degree in computer science, a related field, or a clinical field and five years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR • Six years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR • Equivalent combination of education and experience where one year of experience will be substituted for an Associate’s degree and two years of experience will be substituted for a Bachelor’s degree. Experience • 2 years experience working in a Unified Communications environment. • Proven experience understanding financials, vendor management, and 5 year planning. • 2 years experience in voice and data circuits, including vendor billing, audit, and ordering of installation or removal. • Experience documenting workflows, processes, and system integrations. • Experience with internal billing systems, asset tracking, and validation. Knowledge, Skills, and Abilities • Must have expert knowledge of and demonstrated success in project management concepts, tools, including cost/benefit analysis and resource management. • Must have excellent communication, analytical, and organizational skills: both written and verbal. • Ability to use tact and diplomacy to maintain effective working relationships. • Ability to work both independently as part of a team, while being collaborative in resolving problems. • Must have demonstrated excellent customer service skills both on the phone and in person. • Must possess energy and drive to coordinate multiple projects simultaneously. • Must be proficient with microcomputers running Windows applications (e.g. MS Excel, Access, Projects, Outlook and Word). • Must have thorough knowledge compiling flowcharts and using flowcharting software (e.g. Visio). Preferred Qualifications: • Experience working in an Academic Research and Healthcare setting. • Familiarity with applications currently in use for ITG operations. (ie, Jira) Additional Details: Work Schedule is Monday - Friday, 7:30am - 4:00pm. Work Location is remote. All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.