Novalink Solutions LLC

Lead grant application development and coordinate post-award activities ensuring compliant spending and communication with stakeholders. | Experience in grant management and budgeting with federal funding, proficiency in Microsoft Excel, and strong communication skills. | 37.5 hours per week; hybrid schedule anticipated (1 day in office, 4 days remote per week). The Grant Manager supports CEDEP and BGM by leading grant application development, coordinating award startup activities, monitoring budgets and expenditures, and ensuring required programmatic and financial reporting is completed accurately and on time. This position serves as a key coordination point between program leadership, fiscal partners, contracts, procurement, and federal funders to keep grant activities compliant, well documented, and on schedule. Key Responsibilities 1. Lead and coordinate grant applications from NOFO review through submission Purpose: Ensure applications are developed, internally approved, and submitted by the federal deadline with minimal revision cycles. · Review NOFO, NOA, and FOA requirements, including evaluation criteria, attachments, formatting rules, and submission methods. · Create and maintain application timelines, checklists, SharePoint folder structure, and version control. · Schedule and facilitate application kickoff meetings with program leadership and contributors. · Track action items, follow up on missing components, and manage draft-to-final progression. · Coordinate budget development, budget justification, and alignment with allowable costs. · Compile narrative sections, required attachments, and certifications; perform final quality checks for completeness, formatting, naming conventions, and consistency. · Review/enter application information into the appropriate submission platform, coordinate submission logistics. 2. Post-award startup and implementation Purpose: Translate award terms into an actionable startup plan so programs can begin spending quickly and compliantly while identifying constraints, unallowable costs, and required post-award actions. · Review award terms and conditions and document key requirements such as budget period, reporting cadence, restrictions, match, carryover, and prior approvals. · Meet with program leadership to discuss NOA terms and startup needs. · Communicate budget structure, cost restrictions, and reporting expectations to program staff. · Prepare and submit expansion requests when new funding requires formal or informal permission to accept or implement. · Track post-award decisions and maintain documentation for audit readiness. · Ensure internal partners have the information needed to initiate compliant actions, including contracts, procurements, travel, staffing changes, and approvals. 3. Maintain budget integrity and financial readiness Purpose: Keep expenditures aligned to approved budgets and allowable cost rules, reduce discrepancies, strengthen audit readiness, and support accurate forecasting and decision-making. · Build and maintain monthly expenditure reports and budget projections. · Analyze staffing patterns to support accurate personnel cost forecasting. · Identify discrepancies early and coordinate corrections through the appropriate process, including journal vouchers when needed. · Track correction status to completion and document the resolution. · Review order forms for programmatic and laboratory supplies, equipment, or invoice approval as assigned. · Pull reports, compile existing budgets, and locate current scopes, budgets, and contract documentation. 4. Lead reporting and grant closeout Purpose: Ensure programs meet reporting requirements, provide accurate metrics to funding agencies, and complete timely, audit-ready grant closeouts. · Own the reporting calendar, including due dates, internal deadlines, dependencies, and follow-up items. · Compile performance metrics, such as quarterly reports, with program in the appropriate platform. · Compile financial metrics, including spending, variances, and projections, with fiscal partners. · Submit reports through the required portal or system and retain confirmation documentation and final versions. · Manage funder follow-up questions, revisions, and corrective actions. · Confirm final expenditures, invoices, contract closeouts, and outstanding obligations. · Submit closeout packages by deadline and archive complete audit-ready closeout files, including lessons learned and carryover or no-cost extension needs. 5. Lead stakeholder communications and fiscal governance Purpose: Provide consistent, accurate, and timely communication to partners and leadership while ensuring fiscal governance requirements are met through structured meetings and rapid response to requests. · Attend federal agency check-in meetings and provide status updates, risks, accomplishments, and upcoming milestones. · Lead monthly expenditure report meetings covering spenddown, staffing costs, contract expenditures, projections, and risks. · Prepare meeting materials, document action items and deadlines, and follow up to completion. · Maintain strong communication with program leadership and CEDEP business functions, including contracts, fiscal, compliance, and procurement. · Proactively escalate risks that could affect allowability, deadlines, spending pace, or program deliverables. · Provide general administrative support, including drafting letters and routing signature requests. · Respond to fiscal, legislative, and oversight requests by compiling accurate, supportable data and maintaining an audit trail. Preferred Qualifications · Experience with grant application development, grant management, budgeting, accounting, or contract management. · Experience interpreting federal funding requirements, grant awards, reporting instructions, or fiscal guidance. · Strong Excel skills, including the ability to maintain expenditure reports, analyze variances, and support projections. · Experience coordinating work across program, fiscal, procurement, and leadership stakeholders. · Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership. · Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint. · Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records. · Ability to work independently, exercise sound judgment, and complete assignments with minimal revision.

Lead planning and implementation of a complex revenue lifecycle replacement system managing staff and vendors. | Over 10 years project management experience, PMP certification, and expertise in SaaS, data modernization, and financial systems. | ABOUT THE ROLE Senior PM will be responsible for the planning and implementation of Revenue Life cycle replacement system. This is a high-risk, complex project with multiple workstreams. Candidate will manage vendor and internal DBHDS staff activities. This role requires a seasoned PM who is willing to get involved in the day-to-day execution of the project. DAY TO DAY • Coordinate vendors and consultants, and DBHDS IT and business staff • Perform standard project management tasks such as tracking budget and expenditures, developing and tracking the schedule, identifying and mitigating risks, managing vendors, and supervising team member work • Develop and present presentations to senior leadership • Oversee and manage execution and/or coordination of day-to-day project activities • Manage working relationships with key stakeholders, including executive management, business management, vendors, project sponsors, suppliers, and technology management. • Collaborate with external (vendor / Suppliers) and internal technology leads and solution architects to incorporate agency best practices into project plans. • Drive consistent project delivery through the entire project lifecycle, including, execution of procurements, definition of project plans, resource allocation, management of project risks, scope, and schedule, delivery of value, and well-ordered transitions to operations. • Monitor progress by third-party vendors and define and measure their progress with metrics. • Adhere to DBHDS and VITA project management practices and governance requirements. • Facilitates resolution of technical and non-technical risks and issues • Leads and coordinates the scoping, technical requirements gathering, estimating and planning for single or multiple work-streams Requirements Skill Required / Desired Amount of Experience Strong analytical, organizational, problem solving and decision-making skills. Required 10 Years Ability to lead others to implement new approaches, systems, structures, and methods. Required 10 Years Solid understanding of software development life cycle models. Required 10 Years Ability to understand technology at the level to help represent project team in multiple forums. Required 10 Years Strong exp leading business & IT resources thru the discovery/documentation of business and technical requirements in request for solution proposals Required 10 Years Exceptional knowledge of both Agile and Waterfall project management principles and practices. Required 10 Years Active PMP cert (from PMI). Pls upload a copy under the Reference Tab to be considered Required 10 Years Ability to run scrum, kanban or waterfall project management best practices. Required 10 Years Experience in leading large program with multiple worksterams. Required 5 Years Experience in working vendor and implementing vendor solutions. Required 5 Years Strong experience in developing, executing, and managing cloud hosted SaaS implementation projects. Desired 5 Years Experience with Data Modernization & Enterprise Data Warehouse Highly desired 5 Years Expedience with VITA High Category Project management Highly desired 5 Years Experience managing complex initiatives that may involve RFI, RFP, RFQ etc Highly desired 5 Years Experience in managing projects to build, replace and implement Financial Management Systems. Highly desired 5 Years

Gather and document business and functional requirements for web applications, design reports and dashboards, liaise between developers and business users, and provide IT production support. | 5+ years as a business/solutions analyst with experience in web design, SDLC methodologies, DHHS systems, and proficiency with Clarity, Workfront, JIRA, and Microsoft Office. | Job duties of this ITBSA include: • Work directly with business users to understand business objectives, gather detailed requirements, and document these into clear requirements. • Work directly with business users to define and document user stories, functional requirements, and business goals related to web applications for technical developers. • Recommend and implement strategies to enhance website functionality, user experience, and overall performance. • Propose and design technical web applications, including website structure, features, and user flows, to meet business needs. • Design reports and dashboards to meet business leader’s needs. • Act as a liaison between application developers, business users, and vendors to analyze, and design new or improved systems functionality. • Research, analyze and communicate existing business processes to business users. • Work with technical architects to propose sound technical solutions to business users • Responsible for creating and executing detailed system test cases to validate that all requirements have been met. • Responsible for creating and maintaining system and training documentation. • Provide IT production support to business end users by responding to questions, investigating system issues, testing changes/corrections to the system, and providing resolutions for issues. Requirements / Qualifications: Minimum Qualifications: Post high school coursework, training, or experience in the analysis of business processes and system requirements, and the creation of business process applications. Preferred Qualifications: • Associate or bachelor’s degree in information systems, Information Technology, Business, Computer Science or related field. • 5+ years working as a business / solutions analyst • Experience in full scale web design and development for internal and public facing applications. • Understanding of SDLC methodologies. • Working with DHHS systems. • Knowledge of Clarity, Workfront and JIRA. • Proficiency with Microsoft Office (Outlook / Word / Excel / Visio / SharePoint) Additional Job Description Knowledge, Skills, Abilities • Strong interpersonal and analytical skills. • Ability to clearly and concisely communicate (written and oral) technical information to non-technical audiences. • Strong verbal/written communication, and presentation skills. • Experience working directly with various levels of business and technical staff to determine sound technical solutions for business requirements. • Effectively communicate with internal and external clients, peers, and management. • Self-motivated / self-starter with the ability to work individually • Strong organization, planning, problem-solving, and decision-making skills. • Ability to multi-task with changing priorities and requirements. • Experience in a fast-paced collaborative team environment. • The position must be able to perform work assigned with minimal supervision, meeting deadlines for timely completion of concurrent projects.

Manage and lead the integration project of the credentialing application into the Medicaid Provider Enrollment and Management System, coordinating with multiple internal and external stakeholders and ensuring timely delivery of quality products. | Minimum 7 years of IT project management experience including Medicaid systems, PMP certification, strong communication and analytical skills, and ability to manage complex multi-stakeholder projects. | All work products resulting from the project shall be considered "works made for hire" and are the property of the Texas Health and Human Services Commission and may include pre-selection requirements that potential Vendors (and their Candidates) submit to and satisfy criminal background checks as authorized by Texas law. Texas Health and Human Services Commission will pay no fees for interviews or discussions, which occur during the process of selecting a Candidate(s). Level Description 3- 7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Minimum of three (3) years of progressive broad-based information systems, system integration and project delivery experience. Experience working with external vendors and/or Quality Assurance efforts a plus. Job Description Project managers are the people in charge of a specific project or projects within a company. As the project manager, your job is to plan, budget, oversee and document all aspects of the specific project you are working on. Project managers might work by themselves or be in charge of a team to get the job done. Project Management Professional (PMP) certification is required and should be noted on the resume. Proof of certification may be requested. Additional job details and special considerations The Provider Services unit (formerly Operations Management Claims Administration) supports Medicaid and CHIP Services (MCS) providers with Fee-for-Service (FFS) claims management, support, and administrative appeals for both long-term care, and acute care; provider enrollment; and Electronic Visit Verification (EVV). A Project Manager (PM) is needed to manage the Provider Enrollment and Management System (PEMS) Plus Credentialing project. PEMS is HHSC’s system for enrolling providers into the Medicaid program. Providers must be enrolled to deliver services to Medicaid clients and receive payment from HHSC or the Medicaid Managed Care Organizations (MCO) and/or the Dental Maintenance Organizations (DMO). In addition to Medicaid enrollment, providers must also be credentialed by the MCOs and DMOs that they contract with. The credentialing process ensures providers have appropriate qualifications to provide the services they are contracting for. For example, a physician’s license would be verified through the credentialing process. This project will ensure the credentialing process is fully integrated into the PEMS application to streamline provider enrollment and reduce the number of steps providers must take to get enrolled and credentialed. The worker will serve as a Project Manager for the PEMS Plus Credentialing project and support activities as needed. The worker will manage and lead the project of integrating the credentialing application used by MCOs/DMOs into PEMS. The worker will report to governance committees on the activities of the project. The worker will identify, record, and ensure trading partners are aware of critical path dependencies, integration points and oversee testing plans. The worker will work closely with the Director of Provider Services, and the Deputy Associate Commissioner for MCS Operations Management. This Project Manager will oversee and lead the work of other project staff to ensure tasks are assigned, tracked and completed timely and accurately. The worker will be responsible for delivering quality products that meet the state's desired operational and technical requirements. The worker will have considerable latitude to use their experience and judgement to ensure successful completion of their assigned tasks. The worker will be required to multi-task, analyze priorities, communicate clearly, and set expectations for the phases of the project. The worker will be responsible for communicating with multiple internal and external stakeholders including program and technical staff, and other contracted and vendor resources. The worker will participate in meetings, track deliverables and schedules, and alert management of any issues that may impact providers. The services to be provided include, but are not limited to the following: - Coordinating duties and responsibilities with PEMS Sprint Teams and Provider Services. - Development, maintenance, and monitoring of integrated project timelines in coordination with PEMS project timelines. - Ensuring that the project plan maintains tasks, schedules, and status updates as well as disseminating information to team members. - Oversight and reporting of critical path dependencies between PEMS projects. - Communicating project status, issues, and risks to department management, HHSC vendors, Provider Services and PEMS sprint teams. Developing mitigation plans as necessary. - Communicating status of program initiatives to department management and other impacted stakeholders. - Planning and managing efficient project meetings and documenting key decisions. - Designing strategies to mitigate or avoid identified project risks and difficulties. Required certification in Project Management by a recognized project management organization. Scrum Master a plus. Resumes will not be accepted from applicants outside of Texas. The worker will be required to travel as needed to the primary work location in the Austin office. Remote work may be considered in accordance with HHSC Telework Policies, which includes in-office attendance. Requirements CANDIDATE SKILLS AND QUALIFICATIONS Minimum Requirements: Candidates that do not meet or exceed the minimum stated requirements (skills/experience) will be displayed to customers but may not be chosen for this opportunity. Years Required/Preferred Experience 7 Required Experience in management of large-scale IT projects, including system integration, resource management, procurement transition and vendor management. 7 Required Experience with Medicaid Enterprise Systems, including Medicaid Management Information Systems (MMIS). 7 Required Ability to identify problems, evaluate alternatives, and implement effective solutions; to develop and evaluate policies and procedures; to prepare reports. 7 Required Demonstrated ability to meet tight deadlines. 7 Required Experience with Medicaid business operations. 7 Required Experience overseeing the planning and execution of major projects, including facilitation and documentation of high-level critical path dependencies across multiple projects. 7 Required Experience successfully leading meetings and facilitating discussions between multiple stakeholder groups, including vendors. 7 Required Expertise using Microsoft Office products: Teams, Word, Excel, PowerPoint, Project, Outlook. 7 Required Ability to establish project goals and objectives that support the state and HHS strategic plans as well as federal directives. 7 Required Proven ability to work successfully with technical and non-technical groups and manage multiple responsibilities. 7 Required Excellent analytical, problem-solving, and coordination skills. 7 Required Experience and judgment to plan and accomplish goals and independently perform a variety of complicated tasks; a wide degree of creativity and latitude is expected. 7 Required Oral and written communication skills. 4 Required Required certification in Project Management by a recognized project management organization. 3 Preferred Knowledge of Texas Medicaid programs. 2 Preferred Experience with Texas Health and Human Services programs. 2 Preferred Experience with provider enrollment systems. 1 Preferred Scrum Master certification preferred.