Instant Teams

Assist with program coordination, maintain records, and support organizational operations to ensure smooth daily functioning. | Requires 2+ years administrative or operations experience, proficiency in Microsoft Office, strong organizational and communication skills, and ability to manage multiple priorities independently. | Instant Teams is seeking a dedicated Administration and Operations Assistant to support their Program Team, Development Team, and organizational operations. This 30-hour-per-week, remote position involves assisting with program coordination, maintaining records, and supporting various organizational functions, ensuring the smooth daily functioning of the organization. It's a key role within a mission-driven work environment. Requirements • High school diploma or equivalent (associate's or bachelor's degree preferred) • 2+ years of administrative or operations experience • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong organizational skills and attention to detail • Excellent written and verbal communication abilities • Ability to work independently and manage multiple priorities • Experience with database management and data entry

Coordinate and support student activities, manage records and databases, assist with communications, fundraising, event planning, and general administrative tasks. | High school diploma with 2+ years administrative experience, proficiency in Microsoft Office, strong organizational and communication skills, and ability to manage multiple priorities. | Description: • Assist with program coordination and logistics for student activities and events • Maintain accurate participant records and documentation • Support communication with students, families, and program partners • Help coordinate volunteer recruitment and management activities • Assist with program evaluation and data collection efforts • Provide administrative support for fundraising activities and donor relations • Assist with grant application processes and reporting requirements • Help maintain donor databases and contribution records • Support special events planning and execution • Assist with marketing and communications materials • Manage general administrative tasks, including filing, correspondence, and record-keeping • Coordinate office operations and maintain organized systems • Order and manage office supplies and program materials • Coordinate print projects, including materials production, vendor communication, and quality control • Assist with financial record-keeping and expense tracking • Support human resources functions as needed • Handle general inquiries and provide excellent customer service • Input and maintain data across various organizational systems • Generate reports and assist with data analysis • Ensure data accuracy and integrity across all platforms • Support database management and updates Requirements: • High school diploma or equivalent; associate's or bachelor's degree preferred • 2+ years of administrative or operations experience • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong organizational skills and attention to detail • Excellent written and verbal communication abilities • Ability to work independently and manage multiple priorities • Experience with database management and data entry • Professional demeanor and strong interpersonal skills • Experience working with nonprofit organizations (preferred) • Experience working with Canva and Google Classroom preferred, or a comfort level and ease in learning new systems required • Familiarity with donor management systems (Salesforce, Form Assembly, etc.) • Experience working with youth programs or educational initiatives • Bilingual capabilities (Spanish preferred) • Knowledge of social media platforms and basic marketing principles • Ability to verify identity and eligibility to work in the United States Benefits: • Flexibility: Some administrative tasks and data input can be completed outside standard hours • Evening/Weekend Work: Occasional contact with students and families may occur outside normal business hours • Remote work: remote position • On the Job training