Good Shepherd Services

Provide front desk support, handle clerical duties, manage inventory, and assist with administrative tasks. | High school diploma or GED, 2 years of administrative experience preferred, proficiency in Microsoft Office, excellent communication skills, and bilingual Spanish-English preferred. | The front desk receptionist provides daily ongoing support on all front desk matters and is responsible for the performance of all clerical and administrative duties as outlined below. Title: Administrative Assistance - Justice Initiatives REPORTS TO: Senior Division Coordinator LOCATION: 692 Blake Ave, Brooklyn, NY 11207 HOURS: 35 Hours/Week, Non-Exempt (Monday-Thursday 10a-6p and Friday 9a-5p) Salary: $40,000 / year - $50,000 / year MAJOR DUTIES: • Provide front desk office support as needed but not limited to answering and appropriately directing incoming calls and visitors. • Sort and distribute incoming and outgoing general mail. • Receive packages (Amazon, FedEx, etc.) • Process clerical material, including but not limited to typing, making copies, and filing program and administrative correspondence and email updates. • Assist in entering data into the appropriate system as needed (Excel, DOP Connect) • Responsible for updating front desk material for distribution to visitors such as fliers and referrals posting. • Maintain inventory of office, kitchen, and building supplies. • Attend all relevant meetings, trainings, and workshops as needed • Assist with the preparation of petty cash, metro cards, check request, and credit card reconciliation • Responsible for the agency vehicle sign-out log, checklist, and maintenance update • Responsible for updating and managing the Building Calendar to reflect request submitted for space, office, and van reservation. • Additional tasks as needed QUALIFICATIONS: • High School Diploma or GED required. • Associate degree preferred. • Two years' related administrative experience preferred. • Proficient in Microsoft Office, Excel, Outlook, Intranet engines, databases and hand-held devices. • Excellent communication skills, including ability to communicate clearly, effectively and collaboratively with all levels of staff, program participants and community members. • Commitment to working toward positive community change. • Valid, clean NYS driver’s license preferred. • Bilingual Spanish English preferred. • Commitment to work from a strength based, trauma informed youth and family development perspective.