City of SeaTac

Provide executive and administrative support to senior leadership and manage operational processes. | Experience supporting C-level executives, managing complex calendars, and coordinating strategic initiatives. | Basic Function Shape the Future of SeaTac's Parks as Our Next Natural Resources Supervisor Reporting to the Deputy Parks and Recreation Director, this position leads the Parks Maintenance and Natural Resources Division, overseeing the care, preservation, and enhancement of SeaTac's parks, trails, forests, and natural areas. This position is one of two supervisory roles within the Parks Operations Division; this supervisor focuses on Natural Resources and operations, while the second supervisor oversees Facility Rentals and related operational functions. The supervisor manages daily operations, directs staff, coordinates with internal and external partners, and ensures that parks and natural resource programs are delivered efficiently, safely, and in alignment with City goals. This position is exempt and not eligible for overtime. About the City of SeaTac SeaTac is a vibrant, globally connected city that is home to Washington's largest international airport and a diverse community of 32,000 residents. Our workforce is united by five core values that guide how we serve the public and support one another: Accountability in our work and commitments Collaboration across teams, disciplines, and community partners Trustworthiness through transparency, consistency, and integrity Social Responsibility in how our decisions impact people, neighborhoods, and the environment Emotional Intelligence in how we communicate, lead, and build relationships If you're looking for a place where your work has visible impact and your leadership helps shape the natural environment for generations, SeaTac is the place to be. Representative Duties Operational Leadership Plan, direct, and coordinate park maintenance activities, including trails, landscapes, buildings, forest management plans, the citywide tree canopy plan, volunteer stewardship programs, and environmental education initiatives. E Oversee maintenance schedules, project timelines, and resource allocation to ensure high-quality operations across assigned properties. E Staff Supervision Lead and support assigned staff through task assignment, training, coaching, and performance evaluation. E Review and approve timesheets and leave requests; recommend disciplinary actions when necessary. E Participate in recruitment, interviewing, and selection processes for new hires and promotional opportunities. E Administrative & Budget Management Prepare, implement, and monitor the division budget; review and recommend approval of expenditure requests. E Track and code invoices, monitor P-Card purchases, and forecast staffing, materials, and supply needs. E Manage procurement of equipment, supplies, and materials; develop and review specifications and vendor quotes. E Maintain accurate records, reports, and contracts related to park operations, equipment, and improvement projects. E Interdepartmental & Community Coordination Collaborate with other City departments, outside agencies, community organizations, and the public to address service requests, concerns, and inquiries. E Respond to phone and email inquiries related to park maintenance and coordinate work with Facilities and Recreation staff as needed. E Support to Leadership Assist the Deputy Parks and Recreation Director and senior management with reports, presentations, and operational updates. E Identify emerging issues or operational challenges and elevate them appropriately. E Other Duties Perform related duties as assigned. E To review the entire job description, including the full list of representative duties, click here. E denotes an essential function of the job Required Education and Experience Associate degree in horticulture, landscape architecture, park management, business administration, or a related field. Minimum of two (2) years of experience in a related field. Minimum of two (2) years of experience in urban forestry, forest management programs, or environmental education. Minimum of two (2) years of operational supervisory experience. OR an equivalent combination of education, training, and experience that demonstrates the ability to perform the job. Licenses and Other Requirements Valid Washington State Driver's License within 45 days of appointment. Satisfactory three-year driving abstract. Ability to respond to emergency call-backs; occasional evening or weekend work may be required. Washington Public Operator's Pesticide License (or ability to obtain within six months). ISA Certified Arborist or Municipal Specialist (or ability to obtain within one year). Preferred Certifications ISA Tree Risk Assessment Qualification (TRAQ) Additional ISA or ICC certifications related to arboriculture, forestry, or natural resource management. Ability to respond to emergency call-backs; occasional evening or weekend work may be required. This position includes a regular weekend schedule, with Saturday and Sunday as standard workdays.

Provide high-level administrative support, manage records and public requests, and coordinate meetings and events for the legal department. | Requires at least three years of records management experience and skills in public records law, administrative support, and records systems. | Basic Function Bring Your Organizational Talent to a Legal Department That Values Accountability, Collaboration, and Community The City of SeaTac is seeking a detail-oriented, highly organized Administrative Assistant 3 to support the Legal Department, including the City Attorney's Office and City Clerk's Office. This role helps keep the department running smoothly by coordinating administrative operations, managing public records, and assisting with City Council meeting preparation. Our team is guided by the City's core values: accountability in our work and commitments, collaboration across departments, trustworthiness through transparency and consistency, social responsibility in how our decisions impact the community, and emotional intelligence in how we communicate and build relationships. The ideal candidate brings these values to their daily work while delivering excellent customer service to residents, staff, and elected officials. If you thrive in a fast-paced environment, enjoy working with public records and legal documentation, and take pride in delivering exceptional customer service, we encourage you to apply. Representative Duties Provide high level complex administrative support and office coordination duties for the City Attorney, City Clerk, Deputy City Clerk, and members of the Legal Department. Maintain comprehensive knowledge of operations, projects, policies and procedures, systems and staff assignments. Coordinate and schedule appointments, meetings, and events as required for the department. E Routine Public Records Requests: serve as point of contact; oversee on-site viewing of records; ensure timely responses and dissemination of requested records consistent with established City policies, codes and guidelines, state and federal laws and the Public Records Act. This includes researching records related to the City Clerk's Office. E Records Management: Inventory Records Center on a regular basis to ensure accuracy; assist with scheduled destruction and archiving of records which have met record retention requirement; upload records into the electronic content management (ECM) system; research City records and prior actions to support responding to requests from the public, staff, or Council; prepare routine reports and prepare charts and graphs summarizing activities. E Council Meeting Support: provide support in the preparation of Council meeting materials and in the processing of documents associated with Council actions. E Maintain logs and tracking systems for records management (including but not limited to PRR Tracking Spreadsheet and Master Agreement List), and Citizen Advisory Committees. E Prepare 24-hour public notices and ensure that all public notices are published and posted as required. E Assist in the contract bidding process and maintain bid files according to established procedures. E Purchase supplies and equipment as needed according to established policies and procedures. Review invoices, purchase orders, travel vouchers and other transactions for completeness, compliance with established policies and procedures, and proper authorization. Identify and resolve problems before entering data and transactions into the accounting system. Assist with budget activities as requested, including collecting data and preparing documents, financial records, and files. E Maintain a high level of quality customer service to the public and employees; interact with visitors in-person and on the phone; provide information on City codes, regulations, activities, policies, and procedures within the scope of authority; provide forms and review for accuracy; and refer individuals to other staff and departments as necessary. E Perform related duties as assigned. E To review the entire job description, including the full list of representative duties, click here. E denotes an essential function of the job Required Education and Experience Three (3) years of records management experience required. Municipal experience preferred. OR A combination of education, training and experience that provides the candidate with the knowledge, skills, and abilities to perform the job. Licenses and Other Requirements Valid Washington State driver's license. A three-year driving record abstract must be submitted prior to hire. KNOWLEDGE OF: Public Records Act. State Records Retention policies and requirements. Modern office practices and procedures. SKILL IN: Performing administrative support with speed and accuracy. Reading, comprehending, and applying relevant laws, codes, regulations, policies and procedures specifically related to Public Records Requests and Records Management. Performing accounting duties in the maintenance of assigned accounts. Accurately maintaining records, files, and filing systems. ABILITY TO: Research records and legal requirements. Work both independently with minimal direction, and as a team player. Work effectively on several projects concurrently. Prioritize tasks with constant timelines. Meet schedules and timelines. Operate computer programs and office equipment used by the City.

Provide high-level administrative support, manage records and public requests, and coordinate meetings and events for the legal department. | Requires experience in records management, administrative support, and familiarity with public records laws and procedures. | Bring Your Organizational Talent to a Legal Department That Values Accountability, Collaboration, and Community The City of SeaTac is seeking a detail-oriented, highly organized Administrative Assistant 3 to support the Legal Department, including the City Attorney’s Office and City Clerk’s Office. This role helps keep the department running smoothly by coordinating administrative operations, managing public records, and assisting with City Council meeting preparation. Our team is guided by the City’s core values: accountability in our work and commitments, collaboration across departments, trustworthiness through transparency and consistency, social responsibility in how our decisions impact the community, and emotional intelligence in how we communicate and build relationships. The ideal candidate brings these values to their daily work while delivering excellent customer service to residents, staff, and elected officials. If you thrive in a fast-paced environment, enjoy working with public records and legal documentation, and take pride in delivering exceptional customer service, we encourage you to apply. • Provide high level complex administrative support and office coordination duties for the City Attorney, City Clerk, Deputy City Clerk, and members of the Legal Department. Maintain comprehensive knowledge of operations, projects, policies and procedures, systems and staff assignments. Coordinate and schedule appointments, meetings, and events as required for the department. E • Routine Public Records Requests: serve as point of contact; oversee on-site viewing of records; ensure timely responses and dissemination of requested records consistent with established City policies, codes and guidelines, state and federal laws and the Public Records Act. This includes researching records related to the City Clerk’s Office. E • Records Management: Inventory Records Center on a regular basis to ensure accuracy; assist with scheduled destruction and archiving of records which have met record retention requirement; upload records into the electronic content management (ECM) system; research City records and prior actions to support responding to requests from the public, staff, or Council; prepare routine reports and prepare charts and graphs summarizing activities. E • Council Meeting Support: provide support in the preparation of Council meeting materials and in the processing of documents associated with Council actions. E • Maintain logs and tracking systems for records management (including but not limited to PRR Tracking Spreadsheet and Master Agreement List), and Citizen Advisory Committees. E • Prepare 24-hour public notices and ensure that all public notices are published and posted as required. E • Assist in the contract bidding process and maintain bid files according to established procedures. E • Purchase supplies and equipment as needed according to established policies and procedures. Review invoices, purchase orders, travel vouchers and other transactions for completeness, compliance with established policies and procedures, and proper authorization. Identify and resolve problems before entering data and transactions into the accounting system. • Assist with budget activities as requested, including collecting data and preparing documents, financial records, and files. E • Maintain a high level of quality customer service to the public and employees; interact with visitors in-person and on the phone; provide information on City codes, regulations, activities, policies, and procedures within the scope of authority; provide forms and review for accuracy; and refer individuals to other staff and departments as necessary. E • Perform related duties as assigned. E To review the entire job description, including the full list of representative duties, click here. E denotes an essential function of the job • Three (3) years of records management experience required. Municipal experience preferred. OR • A combination of education, training and experience that provides the candidate with the knowledge, skills, and abilities to perform the job. • Valid Washington State driver's license. A three-year driving record abstract must be submitted prior to hire. KNOWLEDGE OF: • Public Records Act. • State Records Retention policies and requirements. • Modern office practices and procedures. SKILL IN: • Performing administrative support with speed and accuracy. • Reading, comprehending, and applying relevant laws, codes, regulations, policies and procedures specifically related to Public Records Requests and Records Management. • Performing accounting duties in the maintenance of assigned accounts. • Accurately maintaining records, files, and filing systems. ABILITY TO: • Research records and legal requirements. • Work both independently with minimal direction, and as a team player. • Work effectively on several projects concurrently. • Prioritize tasks with constant timelines. • Meet schedules and timelines. • Operate computer programs and office equipment used by the City.