4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC

Oversee maintenance, repair, improvement, and security of multiple church campuses, ensuring compliance and managing contractors. | Extensive experience in facilities management, project management, vendor negotiations, and knowledge of building systems and regulations, with multi-site oversight. | Job Details Job Location: Lynden, WA Position Type: Full Time Salary Range: $31.04 - $41.91 Hourly Description The family of Catholic churches in Whatcom County are looking for a regional director of facilities to ensure the proper maintenance and improvement of the campuses and buildings. Responsibilities General A. Carries out the mission of Christ according to the dictates of the Catholic Church, guided by the vision of the Family Pastor. B. Participates in staff activities, including staff meetings, as requested by the Pastor. C. Works to stay current in knowledge and skills related to job responsibilities Supervisory A. Supervises all Family maintenance employees and volunteers. B. Interfaces with all Family maintenance contractors or delegates this interfacing. Maintenance The Regional Director of Facilities will be responsible for parish oversite and activity in the following areas: A. Compliance with all local laws and Archdiocesan policies regarding grounds and building safety, building codes, etc. B. Creation and execution of a maintenance schedule a. Especially regular inspection of Family facilities and subsystems (HVAC, fire safety, rainwater control, electrical, etc.) b. Especially hiring and interfacing with necessary contractors Repair and Improvement Within the area of Facility Repair and Improvement, employee – either directly, through employee delegation, or through volunteer coordination – is responsible for the regional parish activity in the following areas: A. Repair of damaged and broken aspects of buildings and grounds B. Creation and updating of a prioritized list of necessary and soon-to-be-necessary campus and building improvements C. Interfacing with contractors, including: a. Scoping projects, obtaining bids, and working with the Archdiocese to sign contracts b. Serving as Family project manager on contracted projects Security Within the area of Parish Security, employee – either directly, through employee delegation, or through volunteer coordination – is responsible for Family activity in the following areas: A. Oversight of the Family volunteer security ministry B. Review of security footage and submitting police reports after campus incidents C. Interfacing with fire and law enforcement when necessary Qualifications Preferred Experience: • Progressive experience: 5 to 10+ years of facilities experience, with management • Multi-site management: Experience overseeing operations, maintenance, and safety for multiple, geographically dispersed locations is essential. Whatcom Catholic includes 8 campus each with multiples buildings. • Project management: Demonstrated success in managing large-scale projects, including renovations, construction, and capital improvement projects, from start to finish. • Vendor and contract management: Extensive experience in negotiating contracts, managing external vendors and contractors, and ensuring service level agreements are met • Building systems: A strong understanding of a wide variety of building systems, including HVAC, electrical, plumbing, fire safety, and security systems especially with aging facilities • Compliance and regulations: In-depth knowledge of health, safety, and environmental regulations (e.g., OSHA, EPA) and the ability to ensure all facilities adhere to them. • Communication: Exceptional verbal and written communication skills to effectively report to the Pastor and manage vendor relationships. • Problem-solving: Strong analytical skills and a proactive approach to identifying and resolving complex operational and technical issues. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays. Job Details Job Location: Lynden, WA Position Type: Full Time Salary Range: $31.04 - $41.91 Hourly Description The family of Catholic churches in Whatcom County are looking for a regional director of facilities to ensure the proper maintenance and improvement of the campuses and buildings. Responsibilities General A. Carries out the mission of Christ according to the dictates of the Catholic Church, guided by the vision of the Family Pastor. B. Participates in staff activities, including staff meetings, as requested by the Pastor. C. Works to stay current in knowledge and skills related to job responsibilities Supervisory A. Supervises all Family maintenance employees and volunteers. B. Interfaces with all Family maintenance contractors or delegates this interfacing. Maintenance The Regional Director of Facilities will be responsible for parish oversite and activity in the following areas: A. Compliance with all local laws and Archdiocesan policies regarding grounds and building safety, building codes, etc. B. Creation and execution of a maintenance schedule a. Especially regular inspection of Family facilities and subsystems (HVAC, fire safety, rainwater control, electrical, etc.) b. Especially hiring and interfacing with necessary contractors Repair and Improvement Within the area of Facility Repair and Improvement, employee – either directly, through employee delegation, or through volunteer coordination – is responsible for the regional parish activity in the following areas: A. Repair of damaged and broken aspects of buildings and grounds B. Creation and updating of a prioritized list of necessary and soon-to-be-necessary campus and building improvements C. Interfacing with contractors, including: a. Scoping projects, obtaining bids, and working with the Archdiocese to sign contracts b. Serving as Family project manager on contracted projects Security Within the area of Parish Security, employee – either directly, through employee delegation, or through volunteer coordination – is responsible for Family activity in the following areas: A. Oversight of the Family volunteer security ministry B. Review of security footage and submitting police reports after campus incidents C. Interfacing with fire and law enforcement when necessary Qualifications Preferred Experience: • Progressive experience: 5 to 10+ years of facilities experience, with management • Multi-site management: Experience overseeing operations, maintenance, and safety for multiple, geographically dispersed locations is essential. Whatcom Catholic includes 8 campus each with multiples buildings. • Project management: Demonstrated success in managing large-scale projects, including renovations, construction, and capital improvement projects, from start to finish. • Vendor and contract management: Extensive experience in negotiating contracts, managing external vendors and contractors, and ensuring service level agreements are met • Building systems: A strong understanding of a wide variety of building systems, including HVAC, electrical, plumbing, fire safety, and security systems especially with aging facilities • Compliance and regulations: In-depth knowledge of health, safety, and environmental regulations (e.g., OSHA, EPA) and the ability to ensure all facilities adhere to them. • Communication: Exceptional verbal and written communication skills to effectively report to the Pastor and manage vendor relationships. • Problem-solving: Strong analytical skills and a proactive approach to identifying and resolving complex operational and technical issues. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Assist in cemetery office operations, maintain records, support liturgical functions, and provide clerical and bookkeeping support. | High school diploma or GED, 2+ years of office experience, proficiency in Microsoft Office, and ability to handle detailed record-keeping. | • Provides assistance to the Office Manager and Superintendent in the daily operation of the cemetery office. Incumbent accomplishes this by following established policies and procedures and being fully versed in all office functions including, but not limited to, contract processing, marker ordering and tracking, and computer data entry and data retrieval. • Maintains cemetery records to ensure that information is accurately recorded and updated as needed. Incumbent accomplishes this by processing burial paperwork, at/pre/post-need orders and other permanent records, by performing computer data entry of burials and memorials, monitoring and maintaining the ongoing accuracy of both permanent written records and the data contained in the various cemetery computer programs used, as well as general data processing and report generation as needed, and coordinating with the Accounting Office and the Cemetery Superintendent as required. • Assists the Office Manager in ensuring the accuracy of all burials and memorial placements. The incumbent accomplishes this by following established policies including flagging graves, performing blind checks and physically verifying memorial placements. • Supports liturgical functions at the cemeteries. Incumbent accomplishes this by assisting at committal services, presiding at the Committal Rite as required after meeting all Archdiocesan requirements, assuring adequate supplies and assists as needed for monthly masses and other liturgical events, and providing necessary support for special day events. • Provides clerical assistance for ongoing and special projects. Incumbent accomplishes this by using various office machines to provide email and printed documents for the various publics served, general clerical assistance and the ability to complete projects in a timely and accurate way following the instructions provided by the cemetery Office Manager. • Assists various publics served by the cemetery. The incumbent accomplishes this by assisting publics calling or visiting the cemetery with finding burial locations, addressing questions or concerns, and directing them to other appropriate cemetery staff as necessary. • Provides bookkeeping functions for the office in a backup capacity. Incumbent accomplishes this by being cross trained in processing bank deposits, cash receipts, accounts receivable and accounts payable daily, cash receipts log weekly, and miscellaneous cash receipts logs, holding account logs, credit card settlement reports and monthly. • Maintains a record of tracking markers, works outdoors in a wet and cold environment when required, delivers marker proofs to Family Service Directors, processes marker proofs once they are signed by the family, communicates with families about marker updates, ensures the proper paperwork is given to the Grounds Crew to ensure proper installation of markers, communicates with vendors, climbs on delivery trucks to inspect and insure the correct markers are being delivered, and any other job functions that relate to marker tracking. • Is available to work and actively participate in all position related job functions. Incumbent accomplishes this by engaging in regular and dependable attendance on the job including arriving to work on time, by being ready to work when the shift begins, taking rest breaks and meal periods as required by ACC policy, and remaining on the job until the scheduled work shift is over. • Contributes to good public relations by ensuring a positive image of ACC is conveyed in all contacts with all publics. • Primary: • Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop. • Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers. • Willingness and ability to support the mission of the Associated Catholic Cemeteries • Detail oriented with record of accuracy and ability to perform office tasks in an environment with frequent interruptions. • Active member of a Catholic parish/faith community in good standing with the Catholic Church to serve as sacristan and in the role of presider of the Committal Rite. • Education: • High School/GED. • Some college, preferred. • Experience: • Two or more years of administrative or general office work experience • Proficient in Microsoft O365 and other digital records management • Experience with accounts receivable, cash receipts, accounts payable. • Word processing and typing skills. • Ability to read, write, and communicate in English at a 12th grade level. • Other Elements: • Detail oriented with record of accuracy and ability to perform office tasks in an environment with frequent interruptions. • Excellent organizational, interpersonal and communication skills • Ability to work independently as well as in a team environment. • Must possess a valid Washington State driver's license and automobile insurance and personal vehicle. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Oversee day-to-day office operations, coordinate events, manage stakeholder communication, and support program activities. | Requires administrative skills, proficiency in Microsoft 365, organizational abilities, and experience in coordinating community or office services. | We are searching for the perfect fit for a new opening for an Office Coordinator for Mercy House of St Pius X Church! Mercy House is a vital resource center serving South Snohomish County, providing essential services to over 4,000 individuals each year. Their mission is rooted in compassion and community support. We are currently hiring a part-time office coordinator for Mercy House. The successful candidate will oversee the day-to-day operations, including bookkeeping, paying invoices, scheduling service providers, coordinating events and meetings, communicating with stakeholders, and marketing Mercy House programs. The employee will commence working 15 hours per week, with the potential to increase to 20 hours as necessary to ensure the smooth operation of Mercy House. Additional hours may be required during the week. It is imperative that the employee adhere to the budget constraints associated with this position. Together, We Serve Families with Hope and Love POSITION PURPOSE The part-time office coordinator provides administrative services in support of the Mercy House and its activities. ESSENTIAL POSITION FUNCTIONS Mercy House office coordinator position is responsible for the following assignments: Supports the multiple programs at the new Mercy House location. The primary responsibilities of the position include overseeing bookkeeping, processing invoices, scheduling service providers such as maintenance, cleaning, and landscaping, coordinating events, communicating with stakeholders, marketing Mercy House programs, and other related tasks. • The candidate will collaborate with multiple entities including church staff, CCS (Catholic Community Services), YWCA, St Vincent de Paul, and Health Care Access representatives, as well as vendors, although this list is not exhaustive. • Serves as a coordinator for the Mercy House Health Care Access program. • Provides general support and administrative resources to those needing assistance. • Collect program statistics. Maintains records and filing systems. • Maintains facilities calendar and accommodates requests for changes. • Assists those in need by providing appropriate referral sources in person, emails, or phone calls. • Maintains office supply inventory and reorders as needed. • Assist Administrative Liaison and provides overall supervision for Mercy House as needed. • Coordinates volunteers as needed for administrative projects. • Prepares appropriate documentation for communication of Mercy House news and events (e.g., brochures, business cards, flyers, etc.) • Coordinate with the church office’s web designer to ensure that Mercy House’s webpage is current. Possible Additional Duties • Serves a receptionist as needed. • Attends workshops and training courses. • Performs other duties as assigned The positions necessitate a diverse skill set for optimal performance. These skills encompass teamwork, time management, computer proficiency, attention to detail, communication, organization, adaptability, creativity, problem-solving, customer service, multitasking, and confidentiality. Proficiency in Microsoft 365 and familiarity with artificial intelligence are advantageous. Bilingualism is also a plus. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Lead cemetery operations, foster community partnerships, and develop strategic plans aligned with Catholic mission. | Practicing Catholic with senior leadership experience in operations or non-profit settings, strong communication skills, and a deep understanding of Catholic teachings on end-of-life care. | Associated Catholic Cemeteries (ACC) is seeking a faith-filled and mission-driven Executive Director of Cemeteries to lead the Archdiocese of Seattle's cemetery operations. This unique leadership role blends pastoral ministry with strategic business management to serve families during their end-of-life journey with compassion and faith. The Executive Director's highest priority is to build a strong community of missionary disciples committed to living out the corporal and spiritual works of mercy-especially the call to lay to rest those who have passed and console those who mourn. As the spiritual and operational leader, you will guide teams in delivering exceptional care, expanding outreach, and ensuring financial stewardship across multiple locations across the greater Puget Sound region-while always anchoring the mission in the heart of the Gospel. Key Responsibilities • Serve as the chief evangelization and mission leader for the ACC. • Foster a vibrant culture of missionary discipleship, inspiring staff and partners to serve in unity with the Church's call to mercy and compassion. • Build and strengthen parish and community partnerships that support end-of-life ministry. • Lead day-to-day cemetery operations with excellence, accountability, and compassion. • Develop and execute strategic plans to improve family service, operational efficiency, and financial performance. • Expand the reach of the pre-need planning ministry to provide peace of mind for families and financial sustainability for cemetery operations. • Guide, coach, and motivate staff to integrate faith, service, and professionalism • Ensure regulatory compliance, safety standards, and operational best practices. • Manage budgets, oversee financial planning, and provide clear reporting to stakeholders. • Collaborate closely with Diocesan leadership and stakeholders to fulfill shared pastoral and organizational goals. Qualifications • Practicing Catholic with demonstrated faith-based leadership and a deep understanding of Catholic teachings on end-of-life care. • Bachelor's degree preferred • 4-6 years of senior-level experience in operations, sales, or business management • 2-4 years of experience in a non-profit or Church ministry setting strongly preferred • Proven leadership in client-facing environments with emphasis on compassionate care • Excellent communication, collaboration, and servant leadership skills • Valid driver's license, clean driving record, and proof of insurance • Proficient with computers, technology, and office systems Compensation & Benefits • Salary range of $150,000 - $180,000 • Generous benefit and retirement packages available About ACC Associated Catholic Cemeteries partners with the Archdioceses of Seattle and other diocese across the U.S. to operate cemeteries deeply rooted in Catholic values. With more than 130 years of experience, ACC offers a mission-centered workplace where professionals can grow in service to families and the Church. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.