Wheel

Lead capacity planning and workforce strategy with data-driven modeling and cross-functional collaboration to support scaling and operational decisions. | 7+ years in capacity planning or operational analytics with advanced SQL and statistical programming skills, strong executive communication, and experience building custom forecasting models. | Role: Senior Marketplace Operations & Capacity Planning Manager Location: USA Remote; Austin, TX preferred About the Company Wheel is evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com. About the Role We're looking for a Senior Marketplace Operations & Capacity Planning Manager who operates at the intersection of quantitative modeling, workforce strategy, and commercial impact. This is not a supporting role — you will own the capacity planning function end-to-end and serve as a strategic partner to Network Operations leadership, finance, and our commercial team. You'll build and maintain the forecasting and staffing infrastructure that drives how Wheel scales. That means building sophisticated, data-driven models — not configuring off-the-shelf tools — and translating quantitative outputs into strategic recommendations that influence hiring, budgets, and deal decisions. You'll work directly with our commercial team to model the staffing and P&L implications of new client opportunities before they close, and you'll re-forecast proactively as the business evolves. What You’ll Do Capacity Modeling & Forecasting • Own all clinician capacity planning & staffing strategy across client programs, modalities, and clinician types • Design staffing strategies, hiring plans, and financial budgets across all client programs • Model multi-skill workforce requirements across queues, states, and specialties — accounting for SLA targets, shrinkage, attrition, and scheduling constraints • Identify supply/demand gaps and convert them into actionable recruiting targets in partnership with Clinical Recruiting and Provider Ops • Support and inform the continuous build and improvement of Wheel's demand forecasting function — providing real-time operational feedback on actuals vs. forecast to sharpen model accuracy and drive better planning outcomes • Develop scenario and sensitivity models to support growth planning, new launches, and rapid change • Reforecast regularly and proactively surface risks and variances to leadership Marketplace Strategy • Partner directly with Marketplace leadership and commercial team on new deal staffing/supply evaluation — model staffing implications, P&L impact, and operational feasibility before contracts close • Build and own ROI and workforce composition analyses (W-2 vs. 1099 tradeoffs, blended models, incentive structure impact) to inform strategic workforce decisions • Translate complex modeling outputs into clear, executive-ready recommendations for the VP of NetOps, CFO, and CEO Data & Analytics • Pull, transform, and analyze large datasets from WFM tools, operational systems, and product data using SQL, Python, or R — independently, without relying on a data team • Build reusable, scalable modeling frameworks that accommodate program-level customization • Own monthly business review materials — data, narrative, and presentation — for senior leadership audiences Marketplace Operations • Design licensing and collaborative agreement strategies as part of the holistic staffing plan — translating capacity model outputs into state-level licensure requirements and collaboration targets by clinician type • Support scheduling, real-time monitoring, and day-to-day operational oversight • Manage WFM software configuration and forecasting tools; know their limits and build around them • Partner with Finance on COGS budgeting and clinician pay activities What We’re Looking For • 7+ years in capacity planning, workforce management, or operational analytics — with demonstrated ownership (2+ years) of the full planning function, not in a supporting role • Proven ability to build custom forecasting and capacity models from scratch using statistical or machine learning methods (time-series, regression, simulation) • Advanced proficiency in SQL and at least one statistical programming language (Python or R); experience with visualization tools (Looker, Tableau) • Experience modeling workforce economics — W-2 vs. 1099 cost structures, ROI analysis, staffing P&L implications • Ability to work directly with cross functional teams (e.g. Commercial or Finance), translating deal parameters into staffing models & trades offs • Strong executive presence — you can present complex analysis to executive and senior leadership and drive a decision, not just share a slide • Comfort with ambiguity, imperfect data, and evolving requirements; you define the spec, you don't wait for one • Experience working on or closely with Operations teams in fast-moving environments • Exposure to WFM platforms (e.g., Calabrio, NICE, Alvaria, Planbase, Arya), with the ability to go beyond their limits • Genuine interest in and experience leveraging AI tools to enhance and automate analytical workflows — from accelerating repeatable modeling tasks to exploring agentic and generative approaches that improve forecast quality and planning efficiency Nice to Have • Background in operations research, statistics, or data science • Healthcare, telehealth, or two-sided marketplace experience; familiarity with clinician workforce dynamics — including licensure, credentialing, 1099 vs. W-2 structures, and multi-state provider operations — is a strong plus • Hands-on experience applying AI or ML techniques to forecasting, workforce planning, or operational analytics — e.g. predictive modeling, anomaly detection, or LLM-assisted analysis workflows Salary and Perks Pay Range: $165,000 - 185,000 base compensation. Final offer amounts are determined by multiple factors including, but not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations. The role will remain open until July 31, 2026. Wheel is unable to consider sponsoring a new qualified applicant for employment authorization for this position. Any eligible candidate that meets the essential criteria of the role may apply via the job posting or through Wheel’s career page up until the designated application deadline. As an employee of Wheel, you’ll enjoy our Total Rewards Program to help secure your financial future and preserve your health and well-being, including: • Medical, Dental and Vision • Ancillary: Life, Short and Long Term Disability • 401K match • Flexible PTO • Parental Leave • Stock options • Additional programs and perks Wheel is committed to equal employment opportunities for all team members. Every decision we make regarding employment is solely based on merit, competence, and performance. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Research shows that underrepresented groups typically apply only if they meet 100% of the criteria listed. At Wheel, we encourage women, people of color, and LGBTQ+ job seekers to apply for positions even if they don’t check every box for the role.

The Vice President of Customer Success will lead all elements of Wheel’s client implementation, solutions, and account management, serving as the clients’ biggest advocate. This role is pivotal in driving client satisfaction from launch to retention and growth while collaborating with cross-functional teams. | Candidates should have 12+ years of experience in client success or account management roles within enterprise healthcare or virtual care delivery organizations. A strong background in leading high-performing teams and managing P&L is essential. | Job Title: Vice President, Customer Success Location: Remote USA, Preferred locations include Bay Area, CA, Austin, TX, and secondary locations are Chicago, IL, Atlanta, GA, Boston, MA, New York City, Denver, CO and Seattle, WA About the Company Wheel is evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com. About the Role As the Vice President of Customer Success, you will be responsible for leading the charge for Wheel’s clients, which represent a standard setting list of healthcare and pharma brands and deliver millions of patient visits through Wheel every year. Given the strategic value of Wheel’s clients, the Vice President of Customer Success plays a pivotal role both internally and externally at the company connecting the dots on everything from strategic growth to roadmap development and operational standards. The Vice President of Customer Success will lead all elements of Wheel’s client implementation, solutions and account management at Wheel, and serve as our clients’ biggest advocate. You will be responsible for driving client satisfaction at all phases of their Wheel journey from launch to, retention, and growth, and will work closely with cross-functional teams to ensure the delivery of Wheel’s promise to our clients. What You’ll Do Serve as the exec lead on Wheel’s enterprise accounts, driving internal and external alignment on product and operations priorities and ensuring the client voice is heard & understood by all Wheel team members. Lead, develop and manage a standard setting client success team that Wheel clients love to work with and Wheel team mates enjoy collaborating with to ensure client and patient success. Drive Wheel’s client retention, expansion and growth strategy, hitting or exceeding revenue targets for client expansion. Lead all aspects of Wheel’s client implementation and continuously improve our enterprise implementation methodology and approach across segments to drive client satisfaction and successful launches. Lead cross-functional collaboration across Wheel’s operational teams including R&D, Network Operations, Clinical Operations and Finance to drive key initiatives to ensure performance to client requirements and attain high client NPS. Partner closely with Wheel’s leadership team to ensure the successful delivery of our platform as well as delivering insights to R&D and Operations that drive strategic growth channels for the business. Develop and implement strategies to optimize client onboarding, adoption, and ongoing usage of our platform and services, building on the existing. implementation methodology to create a world class, enterprise strategy. Monitor and analyze client usage data, and use insights to drive product and service improvements. Develop and deliver regular reports on client success metrics, and use data to drive continuous improvement in client success initiatives. Stay up-to-date on industry trends and best practices in client success and virtual care delivery, and share insights with the broader team to drive innovation and growth. Who You Are 12+ years of experience in client success, account management, or client success roles in enterprise healthcare, or virtual care delivery organizations. 7+ years of experience leading and managing high-performing client success teams across Solutions, Implementation, and Account Management Experience managing a P&L, and driving optimization and scalability of your business units. Experience and deep understanding of R&D organizations and tech products, ability to work closely with Solutions Engineers to understand client needs and drive optimal implementations as well as upsell/cross-sell opportunities. Proven track record of driving client satisfaction, retention, and growth. Strong analytical and problem-solving skills. Excellent communication and interpersonal skills, with the ability to build and maintain strong relationships with clients and internal stakeholders. Strong data analysis skills, with the ability to derive insights from data and use them to drive quick business decisions. Strong project management skills, with the ability to manage multiple projects and priorities simultaneously. Bachelor’s degree in business, marketing, or a related field; MBA or advanced degree preferred. Salary and Perks Pay Range: $221,000 - 199,000 base compensation. The role also offers a 20% bonus. Final offer amounts are determined by multiple factors including, but not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations. Wheel is unable to consider sponsoring a new qualified applicant for employment authorization for this position. The role will remain open until Dec 31, 2025. Any eligible candidate that meets the essential criteria of the role may apply via the job posting or through Wheel’s career page up until the designated application deadline. As an employee of Wheel, you’ll enjoy our Total Rewards Program to help secure your financial future and preserve your health and well-being, including: Medical, Dental and Vision Ancillary: Life, Short and Long Term Disability 401K match Flexible PTO Parental Leave Stock options Additional programs and perks Wheel is committed to equal employment opportunities for all team members. Every decision we make regarding employment is solely based on merit, competence, and performance. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Research shows that underrepresented groups typically apply only if they meet 100% of the criteria listed. At Wheel, we encourage women, people of color, and LGBTQ+ job seekers to apply for positions even if they don’t check every box for the role.

Manage client onboarding and implementation projects by coordinating cross-functional teams, tracking progress, mitigating risks, and ensuring timely client launches. | 3+ years of project management or implementation experience in fast-paced environments, strong communication and analytical skills, and familiarity with project management tools. | Location Remote, USA Employment Type Full time Location Type Remote Department Commercial Job Title: Implementation Project Manager (Contract) Location: US Remote About the Company Wheel is evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com. About the Role We are seeking an eager, outcome-oriented Contract Implementation Project Manager to join our Implementation team. Implementation Managers know the ins-and-outs of Wheels offering. Implementation Managers are responsible for supporting the success of their clients. This person will “take the baton” from Sales after contract and project manage our Clients through the launch process from planning, designing, validating, and deployment. You will rally the troops by aligning internal and external stakeholders around key deliverables needed to ensure an on-time Client launch. You will play a vital role in influencing and creating the infrastructure aimed at scaling and automating the implementation workflow with a client-centric approach. We really love our Clients. If you have a passion for project management, thrive in ambiguous situations, and want to solve extremely complex problems with some of the most low ego, authentic teammates around - this could be the opportunity for you! What You'll Do • Own the implementation and onboarding of our Clients into the Wheel ecosystem • Create project plans, trackers, and roadmaps giving clear insight into launch schedules and timelines • Lead weekly Client status calls and hold stakeholders accountable for deliverables • Be an internal Client champion and collaborate with cross-functional stakeholders from Operations, Engineering, Product, and Sales in order to triage issues and deliver on Client expectations • Team Player- You love being the coordinator, go between and referee when needed. • Best practices- You are always looking for ways to make things better, faster and more streamlined – both for customers and internally • Work creatively in navigating and overcoming obstacles, partnering with stakeholders and relevant internal team members to reduce barriers to success and mitigate risks • Create executive level status reports calling out blockers and risks, providing strategic solutions to keep Client launches on schedule • Create frameworks to identify and drive technical and process improvement opportunities • Leverage internal data warehouse and visualization tools to identify gaps, track progress and inform data backed project decisions • Become a strong influencer with credibility with peers and stakeholders, capable of building productive, trusting relationships with partners, autonomously • Develop an in-depth understanding of Wheel’s product and services • Manage timeline for implementation to expedite go-live as quickly as possible. Who You Are • 3+ years experience in Project Management, Implementation, or Strategic consulting organization in a fast-paced startup • 3+ years experience running cross functional implementations/partnership integrations. • Exceptional verbal and written communication skills, with sufficient level of technical capability to effectively communicate with engineers, scope technical programs, and identify technical risks • Highly analytical, outstanding data skills, and experienced in using data to tell a story and make a recommendation • Autonomous with demonstrated capability for problem solving, decision making, sound judgment, and assertiveness • Strong communication skills- distill the details • Ability to see a process through a wide-angle holistic lens to understand how the flow of information travels throughout the organization • High EQ and a natural at building and nurturing relationships • Proficiency with Jira, Salesforce, Confluence, Zendesk, Asana and Monday.com a plus • PMP Certification a plus Wheel is committed to equal employment opportunities for all team members. Every decision we make regarding employment is solely based on merit, competence, and performance. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Research shows that underrepresented groups typically apply only if they meet 100% of the criteria listed. At Wheel, we encourage women, people of color, and LGBTQ+ job seekers to apply for positions even if they don’t check every box for the role.