University of Washington Medical Center

Supporting operational system monitoring, incident management, and compliance in a high-availability environment. | Extensive experience in system operations, monitoring, troubleshooting, and compliance; familiarity with Unix/Linux environments; strong documentation and process discipline. | Job Description The Department of Emergency Medicine has an outstanding opportunity for a Business Systems Analyst to join their team. The Department of Emergency Medicine at the University of Washington seeks a Data Scientist to bridge applied analytics and research innovation within one of the nation’s leading academic medical centers. This position combines methodological rigor with practical problem-solving to advance data-informed improvements in emergency care delivery and population health. This position requires not just technical expertise in applied analytics but also the ability to translate data into meaningful clinical conclusions. This position must be able to interface with other system wide departments such as Epic analysts, BI developers, governance and security teams to ensure data quality and alignment across systems. This role supports both health system operations (50%) and research innovation (50%), providing an ideal environment for a creative, interdisciplinary scientist who thrives at the intersection of clinical data, discovery, and implementation. DUTIES & RESPONSIBILITIES Applied Analytics & Operational Insight (50%) Design, execute, and interpret quantitative analyses supporting clinical operations, quality improvement, and population-level initiatives. Develop reproducible analytic pipelines using R, SQL, and Epic data environments (Clarity, Caboodle, SlicerDicer). Create interactive dashboards and compelling data visualizations using Tableau, Power BI, and/or R Shiny. Translate complex analyses into actionable insights for departmental and UW Medicine leadership. Collaborate with Epic analysts, BI developers, governance and security teams to ensure data quality and alignment across systems. Mentor analysts and trainees to strengthen departmental data science capacity. Research Innovation & Scientific Discovery (50%) Lead or co-lead data management and analysis for research projects focused on emergency medicine, public health, and health systems improvement. Pursue and support grant-funded research through methodological design, analytic strategy, and dissemination. Conduct advanced statistical modeling (regression, multilevel, survival, and causal inference). Apply social network, demographic, and spatial analysis to understand patterns in emergency care utilization and outcomes. Contribute to manuscripts, grant applications, and conference presentations. Build partnerships with interdisciplinary teams across UW and external collaborators. MINIMUM REQUIREMENTS Bachelor’s degree in Sociology, Public Health, Biostatistics, Epidemiology, Biomedical/Health Informatics, or related quantitative social science fields. Four years of work experience. Equivalent experience may substitute for degree. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Advanced training in quantitative methods, including regression, causal inference, and multilevel or longitudinal modeling. Proficiency in R or equivalent with demonstrated experience managing and analyzing large-scale health or population data. Experience with data visualization and reproducible research tools (e.g., ggplot2, rmarkdown). Ability to communicate complex analyses clearly to diverse audiences. Record of scholarly productivity in applied human or health-related contexts. Proven success collaborating across disciplinary teams. Demonstrated commitment to understanding and improving the health of the populations served by UW Medicine. Ability to apply population-level and public health frameworks to generate insights that inform clinical care and system performance. Expertise in social or community dynamics and demographic modeling, and geospatial analytics Prior engagement with NIH-funded and/or multi-site research projects. Strong publication record for level of training and contributions to grant proposals or funded projects. DESIRED QUALIFICATIONS Ph.D. in Sociology, Public Health, Biostatistics, Epidemiology, Biomedical/Health Informatics, or related quantitative social science fields. Experience working in academic health systems, clinical research, or public health informatics. Familiarity with Epic Clarity, Caboodle, or other EHR-based data environments or data warehouses. Experience mentoring students, analysts, or junior analysts/researchers. Research examining intersectional adult health behaviors, substance use, mental health, and/or violence research Prior experience with behavioral health intervention research and implementation science strategies. Compensation, Benefits and Position Details Pay Range Minimum: $97,800.00 annual Pay Range Maximum: $158,916.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Provides professional social work services, psychosocial support, and care coordination in a healthcare setting. | Requires a Master's in Social Work and at least one year of healthcare social work experience, with specific state licensing. | Job Description This recruitment offers a $5,000 Signing Bonus to eligible new employees joining UW Medicine UW Medicine Primary Care at Issaquah has an outstanding opportunity for a Senior Social Worker. WORK SCHEDULE 40 hours per week Monday-Friday Day Shift DEPARTMENT DESCRIPTION UW Medicine Primary Care at Issaquah personalized care for every stage of life, conveniently located just off I-90 near the Issaquah Transit Center. We offer personalized care that is easy to access and respects your background and preferences. Whether you need a routine checkup, help managing a chronic condition, or need treatment for an illness or injury – we’ve got you covered. POSITION HIGHLIGHTS Provides professional social work services in a client/patient clinical teaching and research environment. Provides social work services to clients/patients, their families, and/or others, all while exercising independent decision-making authority and expertise specific to assigned area of practice. PRIMARY JOB RESPONSIBILITIES Provides specialty consultations among health care staff and health care teams regarding psychosocially focused aspects of client/patient care. Provides psychosocial support and support utilization guidance to patients and families. Works in collaboration with a multidisciplinary team to develop and implement safe effective case management and counseling programs in specialized programs. Provides care coordination for patients with complex social and medical histories. Makes timely referrals to hospital and/community agencies, including those required by mandatory reporting laws such and child and vulnerable adult abuse. Participates in practicum instruction of social work students and provides work direction to Social Work Assistant(s) and other staff. Engages in departmental program development activities, tasks forces, and committees. REQUIREMENTS Masters of Social Work Degree from a program accredited by the Council on Social Work Education AND One year of full-time social work experience in a health care setting or equivalent. (Experience can include a practicum placement as part of a social work training program and/or employment experience.) WASHINGTON STATE LEGAL REQUIREMENT: Within 90 days of hire must hold one of the following credentials issued by the state of Washington: Agency Affiliated Counselor, OR Licensed Social Work Associate - Advanced, OR Licensed Social Work Associate - Independent Clinical, OR Licensed Advance Social Worker, OR Licensed Independent Clinical Social Worker ABOUT UW MEDICINE PRIMARY CARE UW Medicine Primary Care is a network of clinics located throughout the Puget Sound region. The clinics offer a wide spectrum of primary care services, as well as secondary care, from pediatrics to geriatrics. Urgent care services are offered seven days a week at select locations. UW Medicine Primary Care is dedicated to improving the health of the public; our providers and staff are the cornerstones of our success. The foundation of our efforts to deliver exceptional care to our patients and families begins with our focus on the continuous development of our employees. Compassion. Innovation. Excellence. ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $42.56 hourly Pay Range Maximum: $66.59 hourly Other Compensation: $5,000 sign on bonus Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU 1199NW UWMC Northwest Professional About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Support and supervise administrative staff, coordinate department activities, and assist department chairs with operational needs. | High school diploma or GED with at least five years of office or administrative support experience, including supervisory experience. | Job Description The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant Supervisor. Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean’s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Administrative Assistant 3’s reporting to an Administrative Assistant Supervisor. The Administrative Assistant Supervisor reports to the College Director of Shared Services and is responsible for maintaining the highest standards of support to each cohort department, managing AA3’s work assignments to ensure coverage for on-site communication, event, facilities, course scheduling, graduate student support and reception needs. The College is now recruiting an Administrative Assistant Supervisor to support two cohorts. The cohort names and member departments are as follows: Performing Arts Cohort Department of Dance School of Drama School of Music Social Sciences 1 American Ethnic Studies American Indian Studies Anthropology Gender, Women and Sexuality Studies The Administrative Assistant Supervisor oversees a total of six AA3’s (3 per cohort). Specific duties include: AA3 Supervision (15%) Working closely with Department Chairs and the Director of Shared Services, recruit, hire, onboard and mentor five Administrative Assistant 3’s Working in close consultation with Department Chairs, conduct weekly one-on-one meetings with each AA3 to review workload, victories, challenges, performance and professional development In close consultation with Department Chairs, conduct annual AA3 performance reviews AA3 Team and Workload Management (20%) Create primary department assignments for each AA3 Conduct daily huddles with the AA3 team to check workload and address issues as they arise Create and manage a system by which AA3’s flex department assignments to cover for absences, workload and other contingencies Provide on-site support when no AA3 is available to flex departments Department Support (15%) Assist AA3 in troubleshooting faculty and student reimbursements and other submissions to the Administrative Support Team Work closely with faculty to manage department event budgets Assist faculty and AA3’s as needed with event logistics Manage department blanket purchase orders and other contracts Perform AA3 duties as requested by Director Department Chair Support (20%) Meet semi-monthly with Department Chair to discuss department needs, AA3 performance, risk management, policy questions, etc. Assist Department Chair to address urgent issues as they occur Assist Department Chair, faculty, and AA3’s to onboard new academic and student employees Curriculum Planning Support (15%) Run quarterly reports detailing student credit hours, majors and minors for Department Chair and curriculum planners Assist AA3’s in the use of Kuali for curricular changes and new course review/approval Support department Chair and AA3’s in logistics of planning quarterly curricula Together with AA3, coordinate with partner departments to schedule joint and withered courses Assist AA3 with unanticipated course schedule changes as needed General (15%) Meet regularly with Director of Shared Services to develop and assess strategies, processes and policies Additional projects as assigned Minimum Requirements: Requires High School/GED AND five years of office or administrative support experience to include one year of experience as a lead or supervisor Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Additional Requirements Ability to prioritize tasks in a dynamic work environment Compensation, Benefits and Position Details Pay Range Minimum: $56,124.00 annual Pay Range Maximum: $75,480.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Supervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Support departmental operations, coordinate communications and events, manage facilities and supplies, and serve as liaison within the department. | High school diploma or GED with two years of office or administrative support experience, or equivalent education/experience. | Job Description The College of Arts and Sciences' Cinema & Media Studies has an outstanding opportunity open for a Temporary Administrative Assistant 2. The Administrative Assistant (NE S SEIU 925 Non Supv) supports the daily operations of the Department of Cinema and Media Studies, a growing and dynamic academic department in the College of Arts and Sciences. In addition to coordinating multiple calendars, supporting events, tracking, distributing and storing information and data, the administrative assistant will serve as liaison between for graduate and undergraduate students, faculty, and staff. Other duties may be assigned based on departmental needs. Job Duties: Communication (40%) Coordinate submissions, edit, compile/design, finalize, distribute department newsletter Coordinate with chair to upload and send annual communications (holiday letters, etc.) Manage department email account, forwarding messages to appropriate recipients on a daily basis Coordinate social media posts Upload website content as needed Events (20%) Manage department’s room reservation requests Schedule department-managed spaces Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.) General Support (20%) Distribute keys• Greet guests• Provide classroom support as needed Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team Facilities (20%) Collect & distribute mail Maintain department's shared drive Procure office supplies Manage surplus• Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials Serve as department point of contact for building coordinators and safety personnel Open and close department offices. Pay Rate Information The salary information provided below is for a full-time position and will be prorated for part-time. Minimum Requirements: Requires High School/ GED AND two years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Compensation, Benefits and Position Details Pay Range Minimum: $44,256.00 annual Pay Range Maximum: $57,480.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/ Shift: First Shift (United States of America) Temporary or Regular? This is a temporary position FTE (Full-Time Equivalent): 50.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Develop and implement statistical models for disease burden estimation, analyze data from multiple sources, and contribute to scientific publications. | Master's degree in public health, epidemiology, or related field, with at least 1 year of related experience, and proficiency in statistical programming languages. | Job Description The Institute for Health Metrics and Evaluation (IHME) is an independent research organization at the University of Washington (UW). Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases (GBD), Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. IHME has an excellent opportunity for a Temporary Researcher to join the Reproductive, Genitourinary and Digestive (RGUD) disease estimation team. As a Researcher, you will assess data from multiple sources and develop strategies to integrate them into the estimation of nonfatal burden of maternal disorders and attributable burden to key pregnancy-associated risk factors. Under the mentorship of the team lead and other senior research staff, you will develop, test, and implement methods and analytical processes necessary for producing results. You will contribute to the development and execution of analytic strategies, determining which strategies to test and how best to deploy statistical methods and coding techniques. You will be responsible for presenting results for internal critique, incorporating necessary feedback into updates, and will run models to formulate the final results. You will be integrally involved in producing, critiquing, improving, and disseminating results through the development of peer-reviewed manuscripts, reports, presentations, and similar project outputs. You already have a command of epidemiology, statistics, disease modeling, or related interests, and we will help you develop an understanding of our core research and methodology. Our Researchers work with data and research professionals at all levels, and with external collaborators to take part in the intellectual exchange about how to improve upon and disseminate the results. You are expected to interact successfully with a wide range of partners and to describe complex concepts and materials concisely. Overall, Researchers are critical members of agile, dynamic research teams. This position is contingent on project funding. Responsibilities: Develop a core understanding of Reproductive, Genitourinary and Digestive disease research area methodology and its components. Under the guidance of experienced scientist and/or faculty, carry out quantitative analyses and statistical modeling to produce results designated on a given timeline as part of collaborative research projects. Extract data from various sources and databases. Format, transform, review, and assess data sources to determine their relevance and utility for ongoing analysis. Understand key data sources and variations in these across and within countries. Review, assess, and improve results and methods. Apply computational and statistical tools and algorithms for the preprocessing, analysis, and visualization of source data. Document code and analytic approaches systematically so that analyses can be replicated by other team members. Lead discussion in research meetings about results and analyses to vet, improve, and finalize results. Contribute to the creation of presentations, manuscripts, and funding proposals. Coauthor scientific publications in peer-reviewed journals. Maintain scientific awareness and intellectual agility with data, methods, and analytic techniques. Other duties as assigned that fall within reasonable scope of research team. Minimum Requirements: Master’s degree in public health, epidemiology, statistics, biostatistics, math, economics, quantitative social sciences, or related discipline plus 1 year of related experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Additional Requirements: Proven interest and some experience in a given disease, risk, key indicator, methodological area, and the related data sources and scientific underpinnings. Strong analytic, critical thinking, and quantitative skills. Ability to professionally and effectively communicate and work with other staff at all levels in order to achieve team goals for the analyses and related outputs. Results- and detail-oriented individual who can initiate and complete tasks under tight deadlines and changing priorities both independently and in a team environment. Flexibility with hours and workload is key. Working ability with at least one statistical programming language (e.g., R, Python, Stata, SAS, SQL). Excellent communication skills, both oral and written. Ability to work both independently and in collaboration with a team. A long-term interest in a research scientist position contributing to the overall mission of our research. Desired Qualifications: Track record of success in co-authorship on scientific papers, presenting results, and representing research at meetings. Knowledge of machine learning, data mining, and analytic techniques. Conditions of Employment: Weekend and evening work sometimes required. This position is open to anyone authorized to work in the US. Working internationally is only allowed for IHME sponsored work that requires in -country participation. Office is located in Seattle, Washington. This position is eligible to work fully remote in the US; work schedule required to overlap 50% of IHME office hours, between 8 a.m. and 6 p.m. Pacific Time as agreed upon between employee and supervisor. This position currently has 12 months of funding/funding until month, year, with a possibility of being extended. A COVER LETTER IS REQUIRED IN APPLYING FOR THIS POSITION. Please in your cover letter: Provide three professional references, including name, position, company, email and phone as well the name and contact information for your current supervisor, including email. If you are not currently employed, please provide the name and contact information for your most recent supervisor, including email. Compensation, Benefits and Position Details Pay Range Minimum: $89,112.00 annual Pay Range Maximum: $104,388.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/ Shift: First Shift (United States of America) Temporary or Regular? This is a temporary position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 - IHME About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Manage and support department strategic initiatives, coordinate meetings and outreach, and provide confidential administrative support to senior leadership. | Bachelor's degree and 2+ years of project management and executive support experience in a research or academic setting. | Job Description The Rehabilitation Medicine has an outstanding opportunity for a Program Operations Specialist to join their team. Overview Under the general supervision of the Department Assistant Director for Human Resources & Operations, with daily direction from the Chair, and the Vice Chair for Finance & Administration, this position will manage a portfolio of faculty-led programs that includes operational support and development of the new department-wide Strategic Planning Initiative for Research. The position involves extensive work at the highest levels of department leadership and coordination with external consultants. Duties are primarily focused on faculty-led initiative and project operations, management, and outreach. The position also provides confidential administrative support for the Chair, the Vice Chair for Finance & Administration, and the Vice Chair for Research, and may also provide discrete support to other Vice Chairs. It is characterized by primarily autonomous work with the requirement to exercise executive level judgement in conduct of business for the Chair, Vice Chairs for Finance & Administration and Research and Assistant Director for HR & Operations, as well as for trouble-shooting issues that arise related to the programs managed by this position. A significant knowledge of various UW systems is required. This position is integral to the smooth operation of programs and administrative activities by and for the department’s entire executive leadership team. As the primary front-line contact for the Chair and Vice Chairs, this position requires a strong professional who can partner with the individuals supported to ensure their focus can remain on the strategic, research, and patient-facing work that moves the department forward. DUTIES AND RESPONSIBILITIES Strategic Initiatives Programs (60%) Support the Chair, Vice Chairs and investigative team members in the development and facilitation of all strategic and programmatic meetings and events. Manage administrative aspects of the development, launch, and early-days enactment of the Department of Rehabilitation’s new research and clinical affairs strategic planning processes and initiatives. Be or become knowledgeable of the Department’s research, academic, and clinical programs, priorities, and interdependencies. Develop materials and manage logistical arrangements pertinent to meetings and larger-scale retreats. Staff various executive-level meetings and retreats, complete independent follow-u[ on initiatives resulting from meetings. Track progress of initiatives, prepare presentation content for Vice Chairs on research and clinical trends, collaborate with Vice Chairs and tactical teams to develop and prepare briefing documents and progress reports. Manage execution of the outreach strategy: create internal and external communications instruments (website, newsletter, intranet); serve as primary content writer and editor; manage communications dockets and updates. Interpret and articulate the strategic planning initiatives’ vision and priorities to faculty and staff in person, writing and telephone. Manage and oversee special projects as directed through the development of the strategic planning initiatives and efforts of the Vice Chairs on an ongoing basis by planning, implementing and monitoring the success of each project and how it contributes to the strategic plan by tracking project-based information and statistics. Projects may involve investigation, analysis, and synthesis of internal and external data or policies, operational processes, research requirements, etc. Independently write, design and update surveys using Microsoft Office Suite tools, internet web tools and other programs. Analyze and organize survey data for reporting. Collaborate with the Vice Chair for Finance & Administration and the assistant Director for HR & Operations in identifying, developing, and deploying new department-ops improvement projects around onboarding/exiting and general operations management and/or in general support of members of the executive administrator’s portfolio. May manage administrative aspects of a small portfolio of faculty-led program development, including but not limited to proposal review, program marketing and outreach, evaluation, etc. Department Operations (30%) Provide confidential administrative support to the Chair, Vice Chairs, and Assistant Director of HR & Operations, including managing calendars, processing reimbursements, preparation of correspondence and documents, and other duties as assigned. Collaborate with the Vice Chair for Finance & Administration and the Assistant Director for HR & Operations in the development of new operations policy and procedures documents; participate in implementing new policies and procedures. Collaborate with the Assistant Director for HR & Operations in the development of project-specific communications and promotional materials including brochures, posters, flyers, presentations, and web pages. Manage Chair’s Office annual special events: Continuing Medical Education (CME)-accredited Review Course in Physical Medicine & Rehabilitation, Justus F. Lehmann Symposium. Other Duties as Assigned (10%) MINIMUM REQUIREMENTS Bachelor’s Degree in English, Communications, Business, Political Science, Comparative History of Ideas ( CHID), Higher Education Administration 2 or more years of experience in project management and executive level administrative support within a research academic hospital and higher education setting Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS 4-6 years of experience in project management and executive level administrative support within a research academic hospital and higher education setting 2 years of proven experience in executive-level administrative support Project Manager Professional (PMP) Certification Compensation, Benefits and Position Details Pay Range Minimum: $62,112.00 annual Pay Range Maximum: $72,000.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Provide comprehensive administrative, fiscal, and operational support for a university department, including building operations, event coordination, and fiscal management. | High school diploma or GED with at least three years of office or administrative support experience, including experience with enterprise financial systems like Workday, and in-person front-desk/customer service experience. | Job Description Position Purpose This position provides comprehensive administrative, fiscal, and operational support for the Department, and is often the primary administrative point of contact for visitors, faculty, staff, and students. The role functions under limited supervision and exercises independent judgment in interpreting and applying university policies and departmental procedures. Specific Duties Building Operations – 25% Serves as the building coordinator. Investigate problem reports, clarify issues and submit work requests into the UW Facilities service request system. Primary contact with problems or questions for copiers and printers; basic repairs, maintenance request, order additional supplies, and troubleshooting. Co-coordinator for building key checkout. Organize key cabinet, revise instructions/forms, check out keys, update database, place key orders, process returns, and provide forms and instructions to new users. Sort incoming/outgoing mail for several box numbers and buildings. Add/remove mailboxes when users change, maintain database of unlisted or former department members with specific forwarding needs, and act as contact for campus mailing services on service changes/updates. Identify and recommend improvements in building operations, tracking service response times and communicating effectively with Facilities Services and departmental leadership. Administrative and Fiscal Coordination – 40% Serve as the primary administrative contact for the department, coordinating communication and information flow among faculty, staff, students, and external partners. Answer phones; redirect inquiries as necessary; provide information or referral as appropriate. Maintain and update call referral list (e.g., who to call if someone asks for an entomologist). Manage departmental fiscal and reimbursement processes in Workday, assisting department members with questions, writing guidance documents, and ensuring compliance with University and departmental policies. Purchase and reconcile airfare, hotel, and registration for department members and visitors using Workday, in accordance with university policy. Update departmental safety documents and coordinate relevant trainings and drills. Maintain and inventory office supplies for administrative staff and research labs; organize cabinets, place orders, process special requests, plan for future events, and reconcile costs. Facilitate departmental correspondence; act as administrator on departmental listservs, approve and send email announcements and/or reminders; update instructions and information as needed. Assist with faculty recruitment, candidate seminars, and grad lunches. Collaborate with the Department Administrator on fiscal and HR-related projects, preparing data, reports, and correspondence involving confidential information. Work with faculty and graduate students to facilitate their events. Advise on university policies, purchase food/supplies, or assist in reimbursement processing in Workday. Coordinate new employee onboarding for faculty, staff, postdocs, and student employees, including office setup, systems access, key issuance, listserv additions, and routing required forms between the new hire, the Chair, and the Administrator. Create departmental flyers, location signs, directories, spreadsheets, letters and other documents. Create and revise departmental forms, especially for travel and key requests. Recommend process improvements to enhance administrative efficiency and service delivery. Primary contact for support staff cash handling; manage all cash/check deposits for keys, instruct department members on safe cash handling, and drop off deposits for special projects. Manage and maintain communal spaces including the administrative office, building break room and meeting rooms. Chair and Administrator Support – 15% Manage departmental calendars, including scheduling meetings for the Chair and Administrator, and coordinating agendas, attendance, and logistics. Serve as a confidential administrative resource for the Chair and Administrator on personnel, fiscal, and departmental matters. Support the Chair, Administrator, and Advancement team by coordinating event logistics, scheduling, and information needs for departmental functions and hosted visitors in the Life Sciences Building, Hitchcock Hall, and Kincaid Hall. Seminar and Event Coordination – 15% Primary contact for the Department seminar series, providing support to the Seminar Committee. Main contact for speaker travel arrangements, lodging, scheduling, and reimbursement processing in Workday. Compile and track information on honorarium requests and travel reimbursements in Workday. Provide UW and Department policies and procedures to travelers. Create invitation letters, host instructions, seminar flyers and advertisements. Act as coordinator for faculty and graduate hosts; instructing on departmental procedures and services, providing clerical support, compiling budget information, redirecting requests to appropriate staff. Maintain supplies/refreshments for seminars; conduct quarterly inventory, purchase supplies, and organize storage. Assist department members in hosting lunches for speaker; assist seminar host with developing a budget, order food, provide supplies, and deliver to event. Present pre-seminar refreshments; prepare and arrange refreshments, answer attendee questions, greet host and speaker. Advertise department seminars both to members and outside departments and institutions. Provide post-event analysis and documentation of expenses for reconciliation and reporting. Other related duties and special projects as assigned – 5% Contribute to departmental initiatives involving process improvement, records management, and operational planning. Minimum Qualifications: Requires High School/GED AND three years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Additional Requirements: Progressively responsible administrative experience that includes purchasing, reimbursements, and supplier payments in an enterprise financial system (e.g., Workday Finance, Oracle, SAP, Ariba, or equivalent). In-person front-desk/customer service experience in a high-traffic academic, research, medical, or public-sector environment. Experience coordinating building access, key control, and facilities service requests (FS-Works or equivalent). Experience supporting events, seminars, or hosted visitors, including scheduling, logistics, catering or travel coordination, and post-event expense reconciliation. Experience managing executive calendars (Chair/Administrator or equivalent), including cross-unit scheduling, agendas, and meeting logistics (Teams/Zoom links, materials). Ability to work on-site Monday–Friday to support key control, mail handling, facilities coordination, event setup, and in-person service; no telework available. Compensation, Benefits and Position Details Pay Range Minimum: $47,448.00 annual Pay Range Maximum: $63,468.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Extract, clean, and manage complex quantitative health data to support disease burden estimation, ensuring quality and consistency across research teams. | Bachelor's degree in science or related field with 3+ years experience, strong quantitative aptitude, familiarity with epidemiologic study designs, data management skills, and ability to work collaboratively in research teams. | Job Description As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Institute for Health Metrics and Evaluation (IHME) is an independent research organization at the University of Washington (UW). Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases (GBD), Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. IHME has an outstanding opportunity for two Temporary Data Extraction Specialists to join the Reproductive, Genitourinary and Digestive (RGUD) disease estimation team. The main purpose of these positions is to provide highly specialized oversight and guidance of routine but complex extraction processes for input data used in modeling at IHME. The Data Extraction Specialist will devise and execute protocols to extract, collate, transform, and clean all available relevant quantitative data from surveys, censuses, literature, and administrative records to support estimation of the burden of diseases and risk factors in the RGUD portfolio, with special emphasis on the burden of sexually transmitted infections, maternal disorders, gynecological conditions, and pregnancy-associated risk factors. They will use and refine artificial intelligence-based tools for further workflow optimization (e.g. for data extraction protocols). They will archive, catalog, and annotate datasets according to Institute standards, as well as develop and perform quality assurance routines to ensure the quality and usability of data across the research process. This position will work with dynamic teams of researchers and staff at all levels. The Data Extraction Specialist is expected to become specialized in data pertaining to relevant content areas and will consult with researchers as needed to amass data necessary for analysis, presentation, and publication. They will guide and coordinate other personnel engaged in systematic reviews and data extraction. The incumbent must have a strong command of a variety of research needs and analytic functions. The Data Extraction Specialist must be able to anticipate the needs of research teams, as well as other functional teams across IHME as it pertains to the work of data extraction. Frequently the individual will be given assignments where desired end results are identified but there is no preset path for achieving them. The individual must therefore carry out scoping and planning in order to resolve questions and produce results. This position will work alongside other research staff on complementary projects and will require a foundational knowledge of IHME’s work, as well as core technical skills and collective problem-solving. Overall, the Data Extraction Specialist will be a critical member of an agile, dynamic team. This position is contingent on project funding. Responsibilities: Data Intake Management and Quality Assessment (60%) Anticipate potential issues with extractions, research proposed solutions, and work with research managers, researchers, and faculty to determine the best approach, and implement approach in a well-documented and consistent manner across GBD. Maintain, update, and carry out routine but complex processes that are central to generating estimates of key indicators. Develop and use protocols to identify problems with datasets and routine extraction processes, rectify issues, and systematize processes for future work. Assess and contribute to decision-making about the definitions of fields for extraction and the organization and storage of input data. Develop and use protocols that dictate the best ways to extract data for use in multiple analyses. Conduct extractions using established tools at the highest level of quality. Maintain data and extractions in a way that all sources are properly documented and can be appropriately cited in compliance with standards. Document extraction processes in order to ensure consistency in extraction across research teams. Perform quality checks and audits of extractions from fellow staff in order to ensure extractions are being done according to standards and are well-documented for presentation in publications and for the transition of work to new researchers. Explore methods for improving extraction processes and implement them to save time or simplify the extraction process and/or improve the quality of extractions. Research Command (20%) Exhibit command of substantive areas of expertise to understand the dimensions and uses of health data in the Global Burden of Diseases, Injuries, and Risk Factors teams. Work directly with researchers to explain and modify extraction processes and fields in order to extract and support them in the extraction of consistent, high-quality data. Design and articulate ways to improve routine extraction processes, including the relevant tradeoffs of different approaches, for decision-making purposes. Training (10%) Train new staff on processes and guidelines for data management and extractions. Give feedback on best practices for data management and extractions. Effectively communicate changes to extraction processes throughout the GBD research cycle in written and oral communications. General (10%) Communicate clearly and effectively while contributing as a member of the Institute. Work closely with other team members to assist with relevant tasks, facilitate learning new skills, and help resolve emerging problems on different projects. Attend relevant meetings, adhere to deadlines, and participate as a vital member to collectively advance team-level objectives. Serve as a resource to others in explaining approaches to data management and extraction. Other duties as assigned. Minimum Requirements: Bachelor’s degree in a Science discipline, Global Health, Public Health or related and three years of related experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Additional Requirements: Must have demonstrated understanding of the common measurement methods and study designs employed in analytic observational epidemiology, as well as their biases and limitations, in order to design extraction processes that systematically capture key bias information for adjustment in analysis and causal inference. Must have demonstrated competence with analytic tasks and ability to participate productively in interdisciplinary research teams. Strong quantitative aptitude, desire to learn new skills, and ability to interpret complex analytic information. Strong sense of focus and attention to detail. Demonstrated familiarity and ability to agilely assess, transform, and work with quantitative data from a range of sources. Ability to learn new information quickly and apply analytic skills to better understand complex information in a systematic way. Interest in global health research. Demonstrated organizational skills, self-motivation, flexibility, and the ability to work and thrive in a fast-paced, energetic, highly creative, entrepreneurial environment. Strong communication skills necessary to discuss complex databases and computation tasks. Desired Qualifications: Experience conducting systematic review and/or extraction of relative risk, hazard ratio or odds ratio data, for the purpose of meta-regression, preferably using Burden of Proof or other published methodology. Experience using artificial intelligence-based tools for workflow optimization in systematic reviews and/or data extraction. Conditions of Employment: Weekend and evening work sometimes required. This position is open to anyone authorized to work in the US. Working internationally is only allowed for IHME sponsored work that requires in-country participation. Office is located in Seattle, Washington. This position is eligible to work fully remote in the US; work schedule required to overlap 50% of IHME office hours, between 8 a.m. and 6 p.m. Pacific Time as agreed upon between employee and supervisor. A COVER LETTER IS REQUIRED IN APPLYING FOR THIS POSITION. Please in your cover letter: Provide three professional references, including name, position, company, email and phone as well the name and contact information for your current supervisor, including email. If you are not currently employed, please provide the name and contact information for your most recent supervisor, including email. Compensation, Benefits and Position Details Pay Range Minimum: $89,112.00 annual Pay Range Maximum: $97,392.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/ Shift: First Shift (United States of America) Temporary or Regular? This is a temporary position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 - IHME About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Provide on-site administrative support including space and equipment management, event coordination, course scheduling assistance, graduate student support, and general office duties. | Minimum high school diploma or GED with three years of office or administrative support experience, ability to prioritize tasks in a dynamic environment. | Job Description The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as Administrative Assistant 3. Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic units to achieve service efficiencies and reduce operational costs. In concert with school directors and faculty, CAS Dean’s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, an Administrative Assistant Supervisor and several Administrative Assistant 3’s. The primary responsibility of the Administrative Assistant 3’s is to provide on-site support to faculty, students and visitors. The College is now recruiting Administrative Assistant 3’s to support the Performing Arts cohort. The units included in the cohort are: School of Dance School of Drama School of Music Job Duties Space and Equipment Management (40%) Create and maintain common systems and protocols for scheduling practice rooms, rehearsal rooms, studios, and other spaces Resolve problems and respond to inquiries about room availability, conflicts, broken equipment, etc. Create and manage common systems and protocols for distributing valuable School/Departmental equipment (such as musical instruments) to students Create and manage common systems and protocols for collecting valuable School/Departmental equipment from students, evaluating the general condition of the returned equipment, and facilitating repairs as needed Receive and respond to requests for facilities support. Submit and monitor service requests to ensure timely follow-through and completion. Provide clear, professional, and timely communication with building occupants, department members, and maintenance/janitorial staff regarding facilities usage, events, maintenance issues, etc. Implement departmental policies and maintain thorough, accurate records for: Locker Reservation Locker Room Access Key Checkout and/or CAAMS access Equipment Checkout Event and Performance Management (15%) Oversee event and performance set-up and take-down, ensuring that events and performances are properly staffed and equipped Course Scheduling and Curricular Support (15%) Assist with the analysis of quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters’ offerings. Manage quarterly distribution and collection of curriculum questionnaire to faculty. Review time schedule and ensure course offerings follow the Office of the Registrar’s Learning Spaces policies (aka the Heat Map). Enter courses into the quarterly time scheduling tool per UW deadlines Monitor Time Schedule platform during enrollment period, analyze enrollment rates to ensure compliance with the College’s policy on section fill rates. Enter section updates as necessary. Suggest and implement alternate scheduling for classes as needed Graduate Student Support (5%) Assist in processing applications for prospective graduate students Assist admitted graduate students as they move through their degree program’s milestones Assist in tracking and recording students’ progress through their degrees using the Graduate School’s MyGrad Program General Support (25%) Distribute keys Collect and distribute mail Open and close School offices Assist in-person visitors, including students and guests Provide classroom support as needed Maintain faculty and staff email distribution lists Manage department email account. Receive and respond to phone/email inquiries. Answer general questions about the units in the cohort and University of Washington. Forward messages to appropriate recipients on a daily basis Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements Reconcile CTA and Procard purchases Manage School/Cohort office supplies Create and submit clear, complete, and accurate non-catalog purchase requests, invoice payment requests, miscellaneous payment requests, and accounts receivable requests to the College’s Administrative Support Team for processing Troubleshoot faculty and student reimbursement submissions to the Administrative Support Team Manage surplus Serve as School/Department point of contact for building coordinators and safety personnel Support department calendaring Qualifications Minimum Requirements High School/GED AND three years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Desired Qualifications Ability to prioritize tasks in a dynamic work environment Compensation, Benefits and Position Details Pay Range Minimum: $47,448.00 annual Pay Range Maximum: $63,468.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.