University of Arizona

Provide administrative support for marketing and events, coordinate logistics, and assist in campaign execution. | Minimum of 5 years of relevant experience in administrative support, event coordination, or marketing/communications roles, with a high school diploma or equivalent. | Title: Administrative Coordinator, Marketing & Events (Andrew Weil Center for Integrative Medicine) Location: Tucson, AZ, United State Work Type: Hybrid Job ID: req24961 Job Description: The University of Arizona's Andrew Weil Center for Integrative Medicine (AWCIM) is seeking an Administrative Coordinator to provide direct support to the Director of Marketing & Events and the broader Marketing, Communications, and Events teams. The Administrative Coordinator will split their time evenly between marketing/communications and events, serving as a central point of coordination across multiple platforms and projects. The successful candidate will demonstrate excellent organizational skills, strong written and verbal communication abilities, and a collaborative spirit. This position is eligible for a hybrid schedule with regular weekday hours, with adjusted evening and weekend hours during major events such as conferences, alumni gatherings, and community convenings. and may include working hours offsite at local events. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. Provide administrative support to the Marketing, Communications, and Events team: Assit in meeting preparation by distributing agendas and other relevant documentation, coordinate attendee list, send calendar invites, secure meeting space, and manage technology needs. Capture and distribute meeting minutes. Coordinate and communicate with event/marketing customers/partners. Assist in coordinating special event/marketing needs; including catering, moving, supplies and other special needs. Process Pcard receipts, vendor/contractor payments. Utilize U of A and AWCIM systems to manage contractors. Coordinate pre and post travel requirements, which includes transportation and accommodation arrangements. Maintain inventory of AWCIM event/marketing supplies and serve as primary purchasing coordinator for the team. Update and track team project requirements in project management software (Asana) and provide status updates to the team director. Participate in event/marketing team organization and process improvement by documenting routine tasks and updating as U of A/department changes occur. Research industry-related information such as calendars, publications, and trends relevant to integrative medicine, with the goal of identifying opportunities for use of AWCIM building space for events (event rentals). Maintain departmental filing systems to ensure accurate and accessible records of media, communications, and event resources. Support on-site and off-site events: Support the planning and execution of events. Provide logistical support for meetings and special events, including scheduling, room setup, catering, technology, and materials. Maintain and update event calendars across multiple platforms. Coordinate equipment movement and supply logistics. Assist with volunteer coordination and student worker support. Provide guest and faculty support, answering administrative queries both prior to and during the event. Marketing campaign/event support: Proofread materials to ensure accuracy and consistency. Coordinate preparation of assets for marketing campaigns. Makes copies of marketing materials for distribution. Maintain marketing and event supplies inventory and ordering. Assist with document preparation, social media calendar event management, and basic graphic design in Canva/Adobe/other programs. Knowledge, Skills, and Abilities: High level of discretion, professionalism, and organizational ability. Excellent written communication and proofreading skills. Experience with Asana, Outlook, SharePoint, Adobe Creative Suite, Canva, and social media platforms. Ability to manage multiple priorities under pressure and meet deadlines. Self-directed, resourceful, and comfortable in a hybrid work environment. Strong interpersonal skills for engaging with faculty, staff, alumni, donors, and community partners. Ability to attend events in the evening and/or weekends. Ability to travel to events throughout the state. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 5 years of relevant experience in administrative support, event coordination, or marketing/communications roles. Preferred Qualifications Bachelor's degree preferred. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 2 Target Hire Date Expected End Date Contact Information for Candidates Paula Cook - pjcook@arizona.edu Open Date 1/22/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Coordinate and lead communication efforts, develop communication plans, maintain website content, and ensure alignment with brand and strategic goals. | Bachelor's degree and minimum 3 years relevant experience, strong writing and editing skills, ability to collaborate and manage multiple priorities. | Coordinator, Communications Posting Number req23980 Department Office of the Registrar Department Website Link https://registrar.arizona.edu/ Location Main Campus Address Tucson, AZ USA Position Highlights The Office of the Registrar is seeking a detail-oriented, motivated and creative professional to fill the role of Communications Coordinator. This position will be responsible for coordinating and leading communication efforts across the office including time-line driven communications to students, faculty, and staff, crafting presentations, aiding with training development and maintaining the website. In addition to creating external communications this position will partner with Office of the Registrar leadership to create communication plans and collateral for special projects and initiatives. This individual will uphold the brand of the University of Arizona, the vision of the Office of the Registrar, and ensure alignment to the strategic imperatives while telling our story in a compelling fashion. The Office of the Registrar is responsible for the accuracy and integrity of the academic record. Serving all students, faculty, academic units, and student support functions; the Office is charged with the implementation of academic and student policies and their alignment to state and federal regulations and accreditation standards. The Office strives to be a leader and thought partner in creating efficient processes that are designed in a way that supports student success and service excellence. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities • Develop, execute, and maintain a comprehensive communications calendar and annual plan to coordinate and manage communication needs across all units within the Office. • Review and edit all communications to ensure clarity, consistency, accuracy, and alignment with the Office's tone style, and messaging standards. • Ensure all communications adhere to the Office and Arizona Brand identity across all platforms, maintaining consistency in voice and visual presentation. • Collaborate closely with leadership, project teams, and unit leaders to plan and deliver a variety of communication initiatives. • Provide strategic guidance to project owners on effective communication plans and recommend improvements as needed. • Monitor and evaluate the effectiveness of communications through metrics such as website traffic, engagement levels, email open/read rates, and post-communication feedback. Knowledge, Skills, and Abilities: • Exceptional writing and editing skills with attention to clarity and tone. • Skills in communicating ideas clearly and effectively across various audiences. • Highly organized with strong planning and prioritization abilities. • Abilities in being detail-oriented and accurate in all aspects of work. • Proficiency skills in Microsoft Office 365, including Word, PowerPoint, and Outlook. • Demonstrates both creative problem-solving and analytical thinking skills. • Strong time management skills; able to meet tight deadlines and manage multiple priorities. • Abilities to thrive in various, collaborative team environments while also working independently. • Skilled in analyzing communication-related data and recommending strategic improvements. • Proven leadership skill capabilities with experience guiding teams and projects. • Skills in collaborating with subject matter experts to develop clear, targeted messaging for internal and external communications. Minimum Qualifications • Bachelor's degree or equivalent advanced learning attained through professional level experience required. • Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience. Preferred Qualifications FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Communication and Marketing Benefits Eligible Yes - Full Benefits Rate of Pay $59,404-$74,254 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Communications Job Function Communications & Marketing Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 10/31/2025 Expected End Date Contact Information for Candidates Kris Peabody, Operations Manager | kpeabody@arizona.edu Open Date 9/22/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.