Tuft & Associates, Inc.

Lead and oversee the strategic vision, execution, and accreditation compliance of the College’s professional education programs, manage education staff and vendors, and drive cross-departmental collaboration on education technology. | Master’s degree in education or healthcare administration, 7+ years leadership in continuing medical education with ACCME accreditation experience, 5+ years managing education teams, expertise in instructional design and LMS management, and strong communication and vendor management skills. | ACAAI DIRECTOR OF EDUCATION American College of Allergy, Asthma and Immunology Executive Administration, Inc. The American College of Allergy, Asthma and Immunology is seeking a Director of Education, a hybrid position with three days a week in the organization’s Arlington Heights office. The Director of Education serves as a key member of the College’s leadership team and is responsible for providing strategic vision, oversight, and execution of the College’s professional education activities in accordance with established ACCME standards. In addition to managing a diverse education portfolio, this role helps to spearhead cross-departmental collaboration on projects involving education-related technologies. The Education Director ensures alignment between education strategy, organizational needs, and available technology to drive innovation and impact, while ensuring the highest standards and accreditation of educational programming. Responsibilities: Strategic Leadership & Organizational Oversight • Facilitates the development and leads the execution of the College’s educational programs in alignment with established goals and member needs. • Directs and ensures the successful delivery of high-quality educational programs including but not limited to: Continuing Medical Education; Maintenance of Certification; Nursing Continuing Education; non-credit educational programs, educational tools and resources • Leads and manages the Education team (6 staff members) as well as additional contractor staff including setting department priorities, coaching staff, and evaluating performance. • Directs the development of future educational programs and the revision of current offerings for live and online learning environments. • Directs the collection, analysis and reporting of educational program data, as required by members, funders, partners and stakeholders. • Participates and contributes to the College’s strategic planning process. • Identifies, develops and promotes standards for quality physician education that improves health care for patients and their communities • Defines and enforces overarching education strategies. Identifies high-level education issues and develops solutions • Performs the (non-voting) role of Education Advisor to the Education Council and the Education Committees. Cross-Functional Project Leadership • Provides executive leadership and strategic input for the selection, implementation, and oversight of cross-functional digital platforms (e.g., learning management systems, membership portals, etc.). • Leads or co-leads RFP development processes for education (or multi-department) platforms, working in close partnership with IT, Membership, Communications and Finance. Accreditation, Compliance & Standards • Ensures compliance with ACCME and other relevant accrediting bodies • Directs the College’s reaccreditation efforts and pursuance of ACCME Commendation • Oversees mitigation and review of conflicts of interest and disclosure processes • Directs annual accreditation reporting and continuous improvement planning. Program and Portfolio Management • Provides executive direction and hands-on management/oversight of educational initiatives • Provides comprehensive review, critique, and editing of course materials developed by internal staff and external developers. • Conducts a review meeting after program launch to review participants’ evaluations and revise future program and materials as needed • Oversees evaluation, design, and implementation of tools and processes used for program evaluations (Kirkpatrick’s Level 2, Level 3, Level 4, and Level 5 evaluations) • Manages the Education Award nomination and selection process Annual Meeting Strategy & Leadership • Provides guidance to the Annual Meeting Program Committee • Facilitates Annual Meeting theme development, education strategy, and assists with session planning in collaboration with the program committee and Annual Meeting Manager • Attends the Annual Meeting to oversee the various education-related components Vendor, Consultant and Partnership Management • Oversees external vendor and consultant relationships related to education projects • Leads RFP development, contract negotiation, and vendor selection for education-related and select cross-functional platforms • Ensures project timelines, deliverables, and budgets are met for all third-party engagements • Works with subject matter experts, developers, and instructional designers to explain and employ design and development guidelines and ensure quality of learning materials. • Works with other disciplines and staff members as needed to help shape new products from a technical and education perspective Financial Oversite and Resource Development • Develops and manages the Education Department budget in alignment with organizational and educational strategy • Collaborates with the Executive Medical Director and Development Director to help secure funding and sponsorship of educational initiatives (when appropriate) • Ensures compliance with all financial and grant reporting requirements for funded projects Stakeholder Engagement & Representation • Serves as the College’s primary contact to the ACCME, Alliance for Continuing Education in the Health Professions, and to the American Board of Allergy & Immunology on matters related to professional education and Maintenance of Certification • Assists with the review and development of promotional and outreach materials for educational offerings Technology • Provides oversight of the Learning Management System (EthosCE) and the programmatic functions of the Annual Meeting platforms (eShow and Perception Solutions) • Demonstrates a depth of knowledge and technical skills in effectively utilizing a Learning Management System (LMS) • Demonstrates a depth of knowledge and leads the Education Team in the application of Instructional Systems Design to all projects and products Other • Stays abreast of emerging trends in learning technologies, instructional design, management, leadership, and professional skills training; keeps informed about cutting edge technology, and is sought out as an expert, to provide advice in areas of education technology • Takes responsibility for individual and team performance by setting clear goals and expectations, tracks progress against goals, ensures feedback and addresses performance issues promptly • Demonstrates understanding of peer evaluation, quality assurance, and continuous improvement • Serves as a liaison to the educational committees, leadership and Board of Regents • Other duties as assigned REPORTS TO: ACAAI Executive Director REQUIRED EXPERIENCE & SKILLS: • Master’s degree in Adult Education, Health Professions Education, Education Leadership, or Healthcare Administration • 7+ years of progressive leadership experience in continuing medical education (CME), with at least 5 years in a medical association, managing an ACCME accredited education program, including: establishing goals and measures, directing implementation, managing the budget, and evaluating effectiveness • 5+ years leading a team of educational professionals • 3+ years of experience applying an instructional systems design (ISD) approach and adult learning theory to the design development, and delivery of classroom, webinar, e-learning, and online learning programs • Demonstrated success leading cross-functional initiatives involving digital infrastructure, member platforms and learning platforms • Deep knowledge of ACCME accreditation and adult learning principles • Exceptional communication, vendor management, and leadership skills • Experience with managing continuing medical education (CME) programs through the Accreditation Council for Continuing Medical Education (ACCME) • Experience in managing the evaluation, selection, implementation and utilization of a Learning Management System (LMS), preferably EthosCE • Experience in overseeing the processes of evaluation, selection, implementation and utilization and ongoing maintenance of 3rd party Event Management Software and Abstract Management platforms • Familiarity with current knowledge management practices and their integration into strategic learning program development SEARCH PROCESS This search is being conducted by Tuft & Associates. Applicants should submit a cover letter and resume to: Karen Dunn Caspers, MSNM, CAE, c/o cbabjak@tuftassoc.com

Manage ACOFP’s conventions and meetings operations, lead organization-wide project management efforts, oversee grants and sponsorships, and implement program assessments and SOPs. | Bachelor’s degree with 5-7 years association meeting planning or program experience, project management skills, strong communication, grant writing preferred, and flexibility for weekend and in-person event attendance. | Are you an association meetings professional who excels at project management and is looking for ways to apply this across the entire organization? The American College of Osteopathic Family Physicians (ACOFP) is seeking a Manager of Project Management & Meetings to join our team! Reporting to the Director of Program Operations & ACOFP Foundation and working closely with the Executive Director and Director of Knowledge, Learning and Assessment the newly created manager role is uniquely positioned to manage the operations of ACOFP’s conventions and other meetings and lead ACOFP’s project management efforts. This is done by identifying ACOFP meeting and event needs, overseeing the project management plans, and developing and managing related budgets, vendors, etc. This position also leads ACOFP’s organization wide project planning efforts, standard operating procedures (SOPs) and programmatic assessment processes – and specifically manages the planning and execution of ACOFP’s growing grants and partnerships portfolio. This is an excellent opportunity for a meetings professional who excels at project management and is interested in diversifying their scope of responsibilities and exposure across an association. WHO WE ARE: ACOFP is a professional medical association that represents more than 26,000 practicing osteopathic family physicians, residents, and students throughout the United States. ACOFP champions a holistic, family-focused approach to primary care and supports its members by providing resources such as education, leadership and advocacy, while putting patients first. Every day we look to make a positive contribution to our members and, as a result, the patients they serve. Please visit our website at www.acofp.org. WHAT GREAT BENEFITS WE OFFER: • Competitive Salary – (range of $72,000 – $90,000) • Bonus potential • Immediate 401k eligibility with 6% gross salary contribution • BlueCross/BlueShield Medical Coverage PPO • Dental Coverage 100% company paid for employees and dependents • 10 vacation days accrued per year; one additional day added per year to a max of 20 days • Up to 7 sick days accrued per year • 12 paid holidays and 2 additional floating holidays • Costco Annual Membership company paid • Hybrid Work Location* – Four days’ work from home, typically one day in office per week • *Candidates in the Chicagoland area preferred; no relocation benefits offered HOW YOU’LL SERVE OUR ORGANIZATION: Strategy • Inform, support, and monitor related actions of the strategic and annual operating plans. • Establish and manage ACOFP’s strategic operations including project management, SOPs, programmatic assessments and related professional development. Meetings & Events Management • Manage and coordinate all in-person logistics for ACOFP meetings and events throughout the year, including Board of Governors meetings, Annual Convention, Congress of Delegates, OMED, workshops, etc. • Develop the project plan and detailed staff and convention schedules of events and programming in conjunction with the appropriate members and staff. • Conduct site inspections, prepare RFPs and specs and negotiate all meeting contracts in partnership with the Executive Director. • Develop and manage meeting and event budgets, reconcile expenses and obtain appropriate approval in conjunction with the appropriate members and staff. • In partnership with relevant staff, develop, manage and implement exhibit floor logistics and monitor outsourced exhibit sales and sponsorships. Grants & Sponsorship Management • Develop and manage project deliverables for ACOFP’s grants and partnerships (e.g., Corporate Council Roundtable, CME grants, program grants). • In collaboration with grants team, coordinate the preparation and submission of grants and maintain an organized database of active and upcoming grants for tracking and reporting purposes. • Develop grant and sponsorship budgets, track expenses, ensure financial compliance, monitor cost-sharing, assist with financial reports, and manage reconciliation reporting to funders. ACOFP Project Management & Program Assessment • Lead ACOFP’s organization-wide project management efforts. • Implement operational best practices, with a strong focus on optimizing workflows, reducing costs, and increasing productivity. • Manage ACOFP’s strategic program assessment process with all relevant stakeholders to ensure KPIs are identified and tracked through dashboards, etc. • Ensure Standard Operating Procedures (SOPs) are created and regularly updated for key programs and tasks. • Inform ACOFP’s professional development and training efforts related to program management and assessment. • Serve as a mentor and resource to ACOFP team members in project management best practices and tools. General • Develop and manage related budgets in concert with Director. • Supervise assigned contractors. • Manage assigned special committees, ad hoc workgroups and task forces. • Other duties as assigned. WHAT WE ASK FOR: • Bachelor’s degree with 5 – 7 years of meeting planning, tradeshow and/or education program experience in a professional association environment preferred. • Candidates with, or actively pursuing, the Certified Association Executive (CAE), CMP designation and/or the Project Management Professional (PMP) Certification preferred. • Excellent oral and written communication skills. • Excellent project management, strong organizational and customer service skills, and ability to work in a collaborative team environment. • Grant writing and program evaluation skills preferred. • Ability to work independently and in fast paced environment with tight deadlines and minimal supervision. • Demonstrated success project managing multiple initiatives at the same time and serving as a team leader and collaborative team participant • Strong organizational skills as well as keen attention to detail. • Demonstrated willingness and ability to incorporate AI tools and technologies into daily work processes to enhance efficiency, productivity, and impact. • Microsoft Office and experience working with an Association Management System (Nimble AMS) preferred. • Willingness to attend and work (approximately 12-hour days) at our annual conferences. • Flexibility to attend a weekend meeting or evening conference call throughout the year, both in-person and/or virtual. MORE DETAILS YOU’LL WANT TO KNOW: • You can expect to travel up to two of ACOFP’s annual conventions and possibility a few state society meetings at most. • Office location is 8501 W Higgins Chicago (Rosemont/O’Hare), featuring easy access to public transportation (connected to the Cumberland Blue Line)*. • Interviews conducted virtually or onsite. American College of Osteopathic Family Physicians is an Equal Opportunity Employer SEARCH PROCESS The search is being conducted by Tuft & Associates. Applicants should submit a cover letter and resume to: Karen Dunn Caspers, MSNM, CAE, c/o cbabjak@tuftassoc.com