The New York Public Library

Assist the General Counsel with administrative, governance, and communication tasks to support the legal department. | Bachelor’s degree with 5+ years supporting senior executives, strong organizational and communication skills, familiarity with legal and office software. | Overview The Office of the General Counsel (OGC) serves as the New York Public Library’s in-house legal department, advising on corporate governance, labor and employment, compliance, intellectual property, real estate transactions, philanthropy, and partnerships. The OGC supports the President, Board of Trustees, and Senior Executive Team in advancing the Library’s mission while ensuring legal, ethical, and regulatory compliance across its 90+ locations. The Executive Assistant to the General Counsel (GC) is a pivotal partner in managing the operations and priorities of the OGC. This individual ensures the GC’s time and focus are directed toward the Library’s most strategic legal, governance, and institutional matters. Serving as a key connector between the OGC, the President’s Office, the Board of Trustees, and external counsel, this role requires exceptional judgment, discretion, and organizational skills. This position offers an extraordinary opportunity to work alongside a seasoned GC supporting one of New York’s most dynamic nonprofit institutions. The Executive Assistant will thrive in a fast-paced, intellectually engaging environment where professionalism, diplomacy, and confidentiality are paramount. Some expectations for this role are that within: 1 month, this person will: • Become familiar with Executive Suite protocols, processes, and procedures • Meet key personnel (executive office assistants, senior leaders and Legal team) and understand the organizational structure • Become familiar with Trustees and other key stakeholders • Understand the Library’s technology: Google Workspace, Docusign, NetDocs, Workday, and other systems as required 3 months, this person will: • Support all of the GC’s administrative needs, including short and long-term schedule management, meeting coordination and preparation, internal and external communications, etc • Make the various processes related to the GC’s administrative needs their own 6 months and beyond, this person will: • Successfully perform the core functions of this role with minimal supervision as outlined below, and continue to improve processes Responsibilities Executive & Board Support • Serve as the trusted administrative partner to the GC, anticipating needs and ensuring seamless execution of all priorities. • Coordinate a complex, high-volume calendar that includes internal and external meetings with Trustees,staff, and outside counsel. • Prepare and organize materials for Board and Committee meetings; ensure proper handling and archiving of confidential governance documents. • Assist with corporate governance processes, including recordkeeping, annual disclosures, and compliance reporting. Legal Office Operations • Manage day-to-day operations of the OGC, including correspondence, filing systems, and project tracking. • Draft, proofread, and format correspondence, contracts, and reports for internal and external audiences. • Partner with Finance and HR to process invoices, budget reports, and legal retainers. • Maintain digital and physical filing systems aligned with NYPL’s record-retention and confidentiality standards. Communication & Liaison • Serve as the primary point of contact for all inquiries to the GC, exercising discretion and prioritization. • Collaborate with the Executive Office, President’s Office, and other department leaders to coordinate communications and ensure seamless scheduling. • Draft, review, and distribute communications on behalf of the GC to internal and external stakeholders. Projects & Governance Support • Assist with special projects related to legal compliance, corporate governance, and policy development. • Track progress on strategic initiatives and prepare periodic updates and presentations. • Provide logistical and administrative support for legal trainings, orientations, and audits. Cross-Departmental Collaboration • Work closely with other Executive Assistants to ensure cohesive operations across the Executive Suite. • Provide backup support to the President’s Office, Tisch Director, Mellon Director, and Chief Operating Officer, as needed. • Serve as an ambassador for the OGC, modeling professionalism, service excellence, and discretion. The ideal candidate will: • Demonstrate sound judgment and maintain confidentiality when handling sensitive legal and governance matters. • Anticipate needs and think several steps ahead to ensure the GC is fully prepared and supported. • Communicate clearly and persuasively with internal and external stakeholders. • Exhibit exceptional organizational, time management, and multitasking skills. • Adapt easily to changing priorities and deadlines while maintaining composure and professionalism. • Bring intellectual curiosity and a proactive interest in the work of the Library and its legal function. • Show an attention to detail in all aspects of work. Required Education, Experience & Skills Required Education & Certifications Bachelor’s degree Required Experience • 5+ years’ experience supporting senior executives, legal teams, or boards in a complex organization. • Prior experience supporting a General Counsel, Chief Legal Officer, or law firm partners strongly preferred. • Experience managing confidential materials and sensitive correspondence. Required Skills • Mastery of Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Familiarity with DocuSign, Workday, and Netdocs preferred. • Exceptional written and verbal communication skills. • Strong analytical and problem-solving abilities. • Ability to manage competing demands with tact and professionalism Managerial/Supervisory Responsibilities N/A More... Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues • Be Resourceful in solving problems • Be Curious in all aspects of your work • Be Welcoming and Inclusive Work Environment • Office setting Physical Duties • May require light lifting up to 20 lbs Pre-Placement Physical Required? No Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • 35 hours per week • Some nights and weekends, as required to complete critical tasks This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed. The New York Public Library Salary Statement At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies. Union Salaries are determined by collective bargaining agreement(s). About The New York Public Library The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

Provide circulation and reference services to patrons, assist with library programming and outreach, manage fines and fees, and support daily library operations under supervision. | Bachelor’s degree, demonstrated public service experience, strong communication and organizational skills, proficiency with computers and digital resources, and ability to work as part of a team. | Library Information Assistant - Port Richmond Library Application Deadline: 1 August 2025 Department: Branch Libraries Employment Type: Full Time Location: Port Richmond Library Reporting To: Peter Levine Compensation: $50,427 / year Description Overview The New York Public Library (NYPL) has been an essential provider of free books, information, ideas, and education for all New Yorkers for more than 100 years. NYPL’s neighborhood libraries in the Bronx, Manhattan, and Staten Island—many of which date to Andrew Carnegie’s visionary philanthropy at the turn of the 20th century—are being transformed into true centers of educational innovation and service, and vital community hubs that provide far more than just free books and materials. The Library is seeking a Library Information Assistant to provide service to patrons of all ages. Information Assistants are responsible for assisting with information queries, providing circulation services, and supporting the outreach and programming activities of the Library. They should be a creative customer service expert with a passion for helping people explore resources in ways that allow them to follow their interests and discover new ones. Key Responsibilities Under the general supervision of the Library Manager, a Library Information Assistant: Provides circulation/reference service and instruction to library patrons of all ages using print, media and digital resources Answers questions from the public in person, over the telephone and electronically Performs community outreach to promote and increase public participation and use of library services Assists in planning and delivering library programs for children, teens and/or adults Instructs patrons on the use of the Internet, computer applications and other Library services Assists with fines & fees management, collection development/weeding, reserves and opening/closing procedures Ensures patrons follow library policies and procedures May take responsibility for the facility, staff and operations in the absence of the Library Manager Performs other related duties as required Required Education, Experience & Skills Required Education & Experience Bachelor’s degree required, preferably with a strong, well-rounded liberal arts background Required Skills Successfully demonstrated public service experience with the ability to work well with a diverse patronage Demonstrated interpersonal, oral, and written communication skills Successfully demonstrated ability to work as part of a team Appreciation of literature and desire to encourage reading in others Strong organization and planning skills, including the ability to perform multiple projects or tasks simultaneously Strong computer and other related technology skills, including MS Word, Excel, Powerpoint, Google applications, PCs, Macs and e-reader devices Demonstrated knowledge of computer services including on-line searching, social media and reference resources and databases Managerial/Supervisory Responsibilities: May temporarily oversee the library in the absence of the Library Manager Preferred Qualifications Experience creating, conducting and/or participating in community training, programming and outreach preferred Preferred language: Spanish More Our Core Values: Be Helpful to patrons and colleagues Be Resourceful in solving problems Be Curious in all aspects of your work Be Welcoming and Inclusive Work Environment Public service library Physical Duties: Move and transport up to 15 lbs Remain in stationary position for periods of time Daily use of a computer Physical Required? No Union/Non Union Local 1930 FLSA Status Non-Exempt Schedule 35 hours per week to be scheduled during branch hours This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed. The New York Public Library Salary Statement At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies. Union Salaries are determined by collective bargaining agreement(s).