The Los Angeles Film School

Provide administrative support to the Vice President of Career Development, coordinate events, and manage departmental communications. | Minimum 3 years of office/assistant experience, proficiency in MS Office, strong communication skills, and a bachelor's degree. | Purpose: This position supports the Vice President of Career Development, Compliance Manager and their teams. Essential Duties & Responsibilities (those that must be performed with or without an ADA Accommodation): • Heavy administrative assistance to the Vice President of Career Development. • Schedule and maintain calendar for the Vice President of Career Development. • Assist, edit and prepare correspondence for the Vice President of Career Development. • Prepare and submit expenses for the Vice President of Career Development. • Coordinate and assist in booking travel for the Vice President of Career Development. • Assist Compliance Manager on projects, as needed. • Support employment verification campaigns and regulatory reports with exclusion searches, incentive payouts, research and graduate outreach, as needed. • Update departmental documents such as contact sheets, important dates, organizational flowcharts and Career Development Guide. • Assist in scheduling departmental and inter-departmental meetings. • Assist students and graduates with scheduling on our online platform, CareerConnect. • Oversee Open Door walk-in hours for advisors. • Greet students and guests as they arrive to see Career Development team members. • Answer calls and emails on behalf of the department. • Hire, schedule and supervise work study students. This includes overseeing work study duties such as CareerConnect announcements, Alumni Card production, etc. • Act as point person on behalf of Career Development for on-campus equipment issues, housekeeping issues, building maintenance, and security. • Collaborate with the Career Development team to deliver and work special events, such as Graduations, Career Fairs, Alumni Mixers, Workshops, Information Sessions, etc. (some weeknight evenings and weekends may be required). • Generate Zoom webinar registration links, polls, and reports for virtual Career Development events. • Record event attendance and upload event/classroom surveys in CareerConnect. • Support the Industry Relations and Alumni Relations teams with event e-mail blasts via CareerConnect and Mailchimp, as needed. • Process invoices, EREQs, and start paperwork for event/special project hires. • Create and disseminate weekly meeting agendas. • Place and manage office supply orders, including department merchandise and collateral materials for Alumni Card distribution. • Liaise with the school’s Marketing Department to create/update collateral materials for Career Development, update the website, Connect site, etc. • Liaise and collaborate with faculty and staff; actively contribute to inter-departmental and/or company-wide meetings and projects, as needed. • Represent the department at Open House presentations (two Saturdays per year). • Oversee Open House sign-ups/assignments. Non-Essential Duties & Responsibilities (those that must be performed with or without an ADA Accommodation): • Manage conference room bookings on behalf of the department. • Update, maintain, and disseminate departmental events calendar. • Act as moderator and admin for Career Development’s student and alumni Facebook networking group Other Responsibilities: • Additional duties and assignments as assigned by the Vice President of Career Development. Supervisory Responsibilities • Hire, schedule, and supervise Work Study students. Competencies | Knowledge | Skills | Abilities: • Excellent written and verbal communication skills, with professional phone manner. • Strong attention to detail, with a sharp proofreading eye. • Stellar organizational skills, including time management, multi-tasking, and follow-through. • Strong grammar and correspondence skills. • Basic knowledge of entertainment industry environment and practices. • Ability to work well under pressure, and to meet multiple, quick deadlines, and handle shifting priorities. • Ability to take initiative and work independently, as well as part of a team. • Ability to maintain professionalism and confidentiality with company/student information. • Ability to effectively communicate with a diverse student population. • Position requires discretion, patience, compassion, confidentiality, and tactful issue resolution. Education | Experience: • Minimum 3 years prior office/assistant experience. • Bachelor’s degree. • Entertainment industry experience preferred (Film/TV/Music/Animation/Games). • Event planning experience, preferred. Certificates | Licenses | Registrations: • N/A Computer Skills: • Strong proficiency with PC and Mac (MS Word, Outlook, Excel, PowerPoint, Keynote). • Strong research and internet skills, including Social Networking websites. • Tech savvy and proficient in social media formats. • Ability to learn new programs as required, etc. Environmental Factors (are those that are required and performed with or without an accommodation): • N/A Physical Demands (are those that are required and performed with or without an accommodation): • Must be able to lift up to 10lbs, etc. Emotional & Mental Demands (are those that are required and performed with or without an accommodation): • Ability to assist complex students, etc. This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned Powered by ExactHire:188440