Texas A&M

Manage graduate program admissions, recruitment, student success initiatives, and data tracking to support program effectiveness. | Bachelor's degree and at least one year of program coordination or related experience, preferably in academic settings. | Job Title Graduate Program Coordinator II Agency Texas A&M University Health Science Center Department Office of Graduate Studies Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Graduate Program Coordinator II manages the processing of graduate student admissions and recruitment activities, guides student success initiatives, and maintains accurate data on students and programs. Supports program initiatives to enhance student success and effectiveness. What you need to know Salary: $57,000 annual Required Education and Experience: - Bachelor’s degree or equivalent combination of education and experience. - One (1) year of experience in program coordination or a related field. Preferred Qualifications: - One (1) or more years of experience in an academic or medical education setting, specifically working with graduate curricula. - Experience working with faculty, staff and students - Familiarity with university policies and procedures related to graduate education. - Experience with student information systems (e.g., Banner, PeopleSoft, Slate, or similar) Required Knowledge, Skills, and Abilities: - Strong organizational and record-keeping skills. - Effective communication and interpersonal skills. - Familiarity with event planning and coordination. - Understanding of graduate admissions and program operations. - Knowledge of academic advising principles and student support - Proficiency in standard office software and technology. - Ability to work with confidential information. - Ability to multitask and work cooperatively with others. Responsibilities: Program Support - Acts as the primary administrative point of contact and liaison for the Program Director, ensuring consistent communication and operational alignment. - Coordinates program activities and resources across both Bryan-College Station and Houston campuses including liaising with the Houston coordinator. - Facilitates the Graduate Program Committee (GPC) operations, including preparing agendas and documentation for reporting to the Graduate Instruction Committee (GIC). - Ensures all program actions align with the Texas A&M University System policies, regulations, and procedures. - Responsible for the annual review and updating of the PhD Program Handbook to ensure alignment with both TAMU and Office of Graduate Studies (OGS) policies. - Manages the HR coordination for students, specifically overseeing the hiring and appointment process for Graduate Assistant Researchers (GARs) at 0.5 FTE. - Performs essential administrative tasks including ad hoc responsibilities as assigned, including processing financial transactions such as student expense reports, administration for poster printing and maintaining program files. Admissions and Recruitment - Participates in graduate student admission and/or recruitment activities. - Guides the PhD admission process, including administrative coordination of the admissions committee. - Monitors the applications for the program, ensuring all materials are available for interviews. - Manages interview events including faculty surveys, TAMU symposiums and travel. Graduate Student Events - Plans and executes seminars, retreats, and orientations that accommodate students in both Bryan-College Station and Houston. - Coordinates degree milestones, such as preliminary exams, final exams etc. - Coordinates and supports the production of events or activities for graduate students. - Provides administrative support and coordination for Office of Graduate Studies special events and university-wide graduate initiatives. Data Management - Maintains precise data for PhD students, tracking their progress through two distinct curricula (medical and graduate). - Generates and analyzes reports on student progress and program outcomes to ensure timely graduation. - Maintains accurate data on student research progress, publications, and clinical evaluations. - Prepares internal data summaries for the GPC and GIC to assist in program evaluation and resource allocation. Student Success - Guides student success activities, addressing the academic and professional development needs of doctoral students. - Helps support the Graduate Student Organization. - Other duties as assigned Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  - Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums - 12-15 days of annual paid holidays - Up to eight hours of paid sick leave and at least eight hours of paid vacation each month - Automatic enrollment in the Teacher Retirement System of Texas - Health and Wellness: Free exercise programs and release time - Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more - Educational release time and tuition assistance for completing a degree while a Texas A&M employee - Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Skills: Academic Advice, Administrative Skills, Analysis Skills, Clinical Study Publications, Communication Skills, Conferences, Data Management, Data Quality, Documentation, Event Management, Expense Reports, File Maintenance, Financial Support, Financial Transactions, Health Education, Health Science, Healthcare, Human Resources Management, Information Technology & Information Systems, Interpersonal Skills, Leadership, LinkedIn, Medicine, Multitasking, Operational Communications, Organizational Skills, Peoplesoft, Plan Meetings, Printing, Production Support, Program Evaluation, Progress Reports, Project/Program Coordination, Recreation, Regulations, Resource Management, Student Admissions, Student Housing, Team Player, Time Management, Training/Teaching, Training/Teaching Curriculum, Transaction Processing/Management, Tuition Fees, University/School Policies, Webinar undefined: Texas A&M

Oversee program operations including inventory, distribution, and stakeholder communication. | Requires bachelor's degree and two years of program operations or related experience with strong communication and organizational skills. | Job Title Program Specialist I Agency Texas A&M Forest Service Department Fd Assistance Programs - Helping Hands Proposed Minimum Salary $4,500.00 monthly Job Location Mcgregor, Texas Job Type Staff Job Description The Program Specialist oversees all aspects of the Helping Hands Program for an assigned area, transferring essential equipment to rural volunteer fire departments through coordinated donation and distribution efforts. This includes managing the full life-cycle of donated property - from intake, inventory, coordination of distribution and disposal - with most distribution carried out in collaboration with field staff. The position provides day-to-day supervision of one seasonal employee. Routine travel is required to pick up donated items, deliver equipment when needed and meet with prospective donors. The Program Specialist will also support Fleet Acquisition and Disposal (FAD) operations, particularly in surplus inventory management and preparation for auction. Work is performed with the FireConnect web application to process requests, maintain records and manage program documentation. Responsibilities: -Administer all functions of the Helping Hands Program within the assigned area, including receiving and processing of donated gear and equipment, maintaining accurate inventory records and overseeing disposal of unserviceable items. Coordinate the transfer of fulfilled requests through close collaboration with field staff. Oversee vehicle title research and processing, direct SCBA testing activities carried out by contractors and manage warehouse operations. Maintain stock levels in partnership with other warehouses and initiate supply purchases as needed. Supervise assigned staff and guide daily work activities. -Serve as the primary point-of-contact for volunteer fire departments and donors within the assigned area. Respond promptly to inquiries by phone, email and in person, providing clear communication to understand specific needs related to equipment requests. Meet routinely with donors and departments to coordinate donation pickups and deliver equipment when needed. Build and maintain strong relationships with customers and donors, ensuring a positive experience and fostering ongoing support for the program. Travel regularly within the assigned area to support donation development and address customer needs. -Maintain accurate and organized files in both electronic and paper formats. Process purchases and travel transactions, track receipts and prepare daily cash logs. Use the FireConnect web application to manage program applications, update inventory records and document customer interactions. Assist with FAD responsibilities by supporting surplus intake, maintaining Property Transfer Record (PTR) files and preparing property for auction in line with agency procedures. Operate vehicles and equipment as needed for transport, maintenance and warehouse operations. -Manage and account for all agency credit cards in accordance with applicable laws, policies, rules, procedures and guidelines. -Assist and support other agency programs and activities, including participation in emergency response. -Other duties as assigned. Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities. Education and Experience: Required Education: Bachelor's degree in Business Management, Supply Chain Management, Project Management or related field of study, or equivalent combination of education and/or experience. Required Experience: Two (2) years of experience in program operations/delivery or related area. Preferred Experience: Experience in business management, project management, supply chain or warehouse management. Supervisory experience. Familiarity with fire service operations and need. Knowledge, Skills and Abilities: Required Knowledge: Working knowledge of computers and Microsoft Office applications. Preferred Knowledge: Working knowledge of agency fire department assistance programs. Required Skills: Sound judgement. Attention to detail. Strong interpersonal, communication and presentation skills. Highly self-motivated. Required Abilities: Work independently and effectively in a fast-paced environment and on team projects. Multi-task and work cooperatively with others. Registrations, Certifications, and Licenses: Required: Valid Texas Drivers license or ability to acquire one within 30 days of employment. Applicant Instructions: Resume, cover letter and transcript (if applicable) are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Skills: Communication Skills, Credit Cards, Customer Relations, Detail Oriented, Distribution Management, Document Management, Donor Development, Donor Program, Emergency Response, Equipment Maintenance/Repair, Firefighting, Funding, Internet Application, Interpersonal Skills, Inventory Management, Inventory Reports, Microsoft Office, Multitasking, Needs Assessment, Operations Management, Organizational Skills, People Management, Presentation/Verbal Skills, Project Management Software, Project/Program Management, Property Maintenance, Purchasing/Procurement, Record Keeping, Records Management, Resolve Customer Issues, Shipping/Receiving, Software Administration, Supply Chain Management, Team Player, Transaction Processing/Management, Vehicle Fleets, Warehousing, Willing to Travel undefined: Texas A&M