Stantec

Develop and maintain project schedules, budgets, forecasts, and performance analyses while monitoring costs, resources, changes, and project progress. | Requires a bachelor’s degree or equivalent and 2–7 years of relevant project controls, management, or accounting experience, with strong collaboration and Microsoft Office skills. | Your Opportunity  We are seeking a Project Controls Specialist to join our team. You will work under supervision of a Project Controls Lead and be responsible for various project control assignments and be a key point of contact for internal and external stakeholders. This position is primarily focused on supporting the project managers, project leads and other team members in the areas of scheduling, costing and concepts related to the industry technology, project management and earned value management. Key Accountabilities: * Develop, maintain, and analyze integrated critical path method schedules for major programs and a portfolio of projects in Primavera. * Review schedule, progress and productivity of resources; monitor and verify monthly costs and earned value; and conduct change order management and control. * Develop, manage and monitor program and project specific budgets, cash flow projections and forecasts. * Evaluate and update data regarding cost status, resource requirements and productivity variance reports. * Develop and prepare monthly project progress reports. * Develop concise progress summary reports. * Develop and prepare any specific reporting requirement of Project Managers and clients * Interface directly with Project Managers in order to review project plans, budgets, status reports and deliverables. Ensure that work products meet standards as defined by Stantec. * Participate in the processes required of all projects operating within the corporate project delivery system, in support of enterprise project delivery and financial management functions.  * Perform standard project controls functions including planning & scheduling, budgeting, subcontractor commitment management, change management, forecasting, and earned value management. * Prepare cash flow and earned value reports and perform earned value analysis. * Prepare month-end reports, variance reports, and ad hoc reports as required. * Perform analysis of project schedule and financial information. QUALIFICATIONS Capabilities and Credentials * Excellent verbal and written communication skills  * Well-developed interpersonal skills with the ability and desire to build trusting, long-term relationships. * Willingness to learn and adapt new tools and system/processes. * Knowledge of Primavera P6 preferred.  * Demonstrated experience of project design management and co-ordination with project teams.  * Ability to coordinate and collaborate with diverse groups and support various levels of management.   * Demonstrated competence in MS Office applications. * Willingness to adjust schedule occasionally to support collaboration with project managers and stakeholders across various time zones.  Education and Experience  * Bachelor’s Degree or equivalent work experience in Construction Management, Electrical/ Mechanical Engineering, Accounting/Finance, or Project Management. * Minimum 2 to 7 years of experience in project controls, project management or project accounting. * Experience in project controls, scheduling, cost engineering and cost control pertaining to engineering and construction activities would be an asset.    Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Support transportation planning studies and data analysis to improve mobility and connectivity. | Requires up to 3 years experience in transportation engineering or planning, knowledge of traffic analysis tools, and a relevant bachelor's degree. | A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world. If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation. Your Opportunity We are seeking a Traffic Analyst to join our multidisciplinary team in the New York City office. In this role, you will contribute to creating vital connections for people and goods through various modes of transportation, including automobiles, automated and electric vehicles, transit systems, rail, aviation, bicycle facilities, and pedestrian networks. Our transportation planning and engineering services are tailored to meet the unique needs of our clients while enhancing mobility and connectivity within the communities we serve. Our team utilizes advanced survey tools, simulation models, specialized transportation software, and computer-aided design technologies to deliver high-quality solutions. The continued growth of our practice provides opportunities for professional development, career advancement, and leadership growth within a collaborative and innovative environment. We are seeking candidates with up to three years of experience in transportation engineering or planning. Stantec supports professional growth through training, collaboration, and in-person teamwork. This is a hybrid role, requiring a minimum of three days per week in the office to foster mentorship, strengthen partnerships, and support professional development. Your Key Responsibilities • Conduct transportation planning studies, including traffic impact studies, traffic operations analyses, crash analyses, and speed studies. • Develop Transportation Planning and Traffic Engineering (TPTE) components of Environmental Impact Assessments and Planning and Environmental Linkages studies in coordination with multidisciplinary teams. • Plan and execute traffic data collection programs, validate datasets, and analyze results to support project decisions. • Collaborate with roadway and structural engineers to evaluate and refine roadway designs through iterative design processes. • Build and apply microsimulation and mesoscopic models, interpret results, and incorporate findings into project recommendations. • Prepare technical memoranda and comprehensive reports that clearly document methodologies, findings, and recommendations. • Develop materials for public outreach meetings and translate technical concepts into clear, accessible visuals for public audiences. Your Capabilities and Credentials • Knowledge of TPTE principles and best practices. • Familiarity with TPTE standards, codes, and requirements. • Understanding of National Environmental Policy Act (NEPA) studies and guidelines. • Experience with traffic analysis tools such as Synchro, HCS, and VISSIM. • Experience with ArcGIS, programming languages, SQL, or Adobe Illustrator is considered an asset. • Extensive experience with Microsoft Excel, Word, and PowerPoint. • Proficiency with standard business software applications. • Strong analytical and problem-solving skills, with the ability to communicate technical findings to general audiences. • Excellent interpersonal and communication skills, both written and verbal. Education and Experience • Bachelor of Science (B.S.) in Civil Engineering, Transportation Engineering, Transportation Planning, Operations Research, or a related field. • 0-3+ years of professional experience in transportation engineering or planning. • Engineering in Training (EIT) license, successful completion of the FE exam, or ability to obtain EIT within six months of employment. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what has previously been done on critical issues such as climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Pay Range • Locations in NYC & CA (Bay Area) & NJ (RP)-$87,900.00 - $123,100.00 Annually Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements Primary Location: United States | NY | New York Organization: BC-1934 Transpt-US NY Plan, Eng & Toll Roads Employee Status: Regular Management Level: Entry Level Business Justification: New Position Travel: No Schedule: Full time Job Posting: 30/09/2026 12:09:12 Req ID: 1008087 Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

Support transportation planning studies and data analysis to improve mobility and connectivity. | Bachelor's in related field with up to 3 years experience in transportation engineering or planning, plus relevant technical skills. | A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world. If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation. Your Opportunity We are seeking a Traffic Analyst to join our multidisciplinary team in the New York City office. In this role, you will contribute to creating vital connections for people and goods through various modes of transportation, including automobiles, automated and electric vehicles, transit systems, rail, aviation, bicycle facilities, and pedestrian networks. Our transportation planning and engineering services are tailored to meet the unique needs of our clients while enhancing mobility and connectivity within the communities we serve. Our team utilizes advanced survey tools, simulation models, specialized transportation software, and computer-aided design technologies to deliver high-quality solutions. The continued growth of our practice provides opportunities for professional development, career advancement, and leadership growth within a collaborative and innovative environment. We are seeking candidates with up to three years of experience in transportation engineering or planning. Stantec supports professional growth through training, collaboration, and in-person teamwork. This is a hybrid role, requiring a minimum of three days per week in the office to foster mentorship, strengthen partnerships, and support professional development. Your Key Responsibilities • Conduct transportation planning studies, including traffic impact studies, traffic operations analyses, crash analyses, and speed studies. • Develop Transportation Planning and Traffic Engineering (TPTE) components of Environmental Impact Assessments and Planning and Environmental Linkages studies in coordination with multidisciplinary teams. • Plan and execute traffic data collection programs, validate datasets, and analyze results to support project decisions. • Collaborate with roadway and structural engineers to evaluate and refine roadway designs through iterative design processes. • Build and apply microsimulation and mesoscopic models, interpret results, and incorporate findings into project recommendations. • Prepare technical memoranda and comprehensive reports that clearly document methodologies, findings, and recommendations. • Develop materials for public outreach meetings and translate technical concepts into clear, accessible visuals for public audiences. Your Capabilities and Credentials • Knowledge of TPTE principles and best practices. • Familiarity with TPTE standards, codes, and requirements. • Understanding of National Environmental Policy Act (NEPA) studies and guidelines. • Experience with traffic analysis tools such as Synchro, HCS, and VISSIM. • Experience with ArcGIS, programming languages, SQL, or Adobe Illustrator is considered an asset. • Extensive experience with Microsoft Excel, Word, and PowerPoint. • Proficiency with standard business software applications. • Strong analytical and problem-solving skills, with the ability to communicate technical findings to general audiences. • Excellent interpersonal and communication skills, both written and verbal. Education and Experience • Bachelor of Science (B.S.) in Civil Engineering, Transportation Engineering, Transportation Planning, Operations Research, or a related field. • 0-3+ years of professional experience in transportation engineering or planning. • Engineering in Training (EIT) license, successful completion of the FE exam, or ability to obtain EIT within six months of employment. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what has previously been done on critical issues such as climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Pay Range • Locations in NYC & CA (Bay Area) & NJ (RP)-$87,900.00 - $123,100.00 Annually Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements Primary Location: United States | NY | New York Organization: BC-1934 Transpt-US NY Plan, Eng & Toll Roads Employee Status: Regular Management Level: Entry Level Business Justification: New Position Travel: No Schedule: Full time Job Posting: 30/09/2026 12:09:12 Req ID: 1008087 Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

Manage document control, invoicing, project deliverables, office administration, vendor management, and onboarding. | Requires 4+ years project coordination experience, proficiency in Microsoft Office, Newforma, Procore, and a technical degree or certificate. | Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Your Opportunity  In this position as a Project Coordinator, you will provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment. This is also an excellent opportunity for a registered EIT or Intern Architect that is looking to gain project controls / management experience in a design consulting environment.  In addition to supporting project delivery, this role serves as a key operational resource for the Raleigh office. As the primary office administrator, you will help ensure the day-to-day functionality of the workplace by coordinating office operations, supporting leadership, facilitating employee onboarding activities, managing vendors and facilities-related needs, and creating a welcoming and organized environment for employees, clients, and visitors.  Your Key Responsibilities  Project Coordination  * Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools.  * Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes.  * Understands and optimizes Document Control processes and systems.  * Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.  * Oversees project invoicing.  * Supports business development functions. * Prepares high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.  * Coordinates project deliverables and schedules.  * Prepares required project set up documentation.  * Maintains document control best practices.  * Follows record retention policies.  * Maintains project best practices.  * Prepares project specifications, reports, and other required documents.  * Tracks RFIs and submittals.  * Support Senior Leaders and other professional staff and teams to promote success in the business.   Office Administration & Operations * Serve as the primary point of contact for day-to-day office operations. * Greet visitors, clients, and vendors and help create a welcoming office environment. * Coordinate meeting room schedules, office events, lunch-and-learns, and team gatherings. * Receive and distribute mail, packages, and deliveries and maintain office supplies. * Coordinate facility requests and work with property management on office needs. * Manage relationships with office vendors and service providers. * Assist with office safety, security, and emergency preparedness activities. * Support employee onboarding and offboarding activities, including workspace setup and required paperwork. * Process office invoices, purchase requests, expense reports, and travel arrangements. * Maintain office records, libraries, and filing systems. * Support community involvement activities, employee events, and special office initiatives. * Perform general administrative duties including filing, scanning, copying, data entry, and shipping. * Provide administrative support to office leadership and project teams as needed.   QUALIFICATIONS Your Capabilities and Credentials  * Prior knowledge of documentation / revision control is required.  * Prior work in documentation control / project assistant role is a plus.  * Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.  * Excellent written and verbal communications a must.  * Strong analytical skills.  * Exceptional attention to detail, and resourcefulness.  * Must have good interpersonal skills.  * Must be able to successfully work both collaboratively and independently.  * Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.  * Strong project financial capabilities obtained through experience or education.  * Requires understanding of Microsoft Office Suite, Newforma, and Procore software. Education and Experience  * Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience.  * A minimum of 4 years of relevant project coordination experience.  * Experience working in an Architecture or Construction environment is an asset.   * This position requires in-office presence and is not a remote role. Typical office environment working with computers and remaining sedentary for long periods of time. Stantec offer’s a flexible working environment. Possible field work may include exposure to the elements including inclement weather.  This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Provide administrative support including document management, report preparation, meeting coordination, and communication facilitation. | Requires 3+ years administrative experience, proficiency with Microsoft Office and OneDrive/SharePoint, strong organizational and communication skills. | When you care deeply about the work you do, it's rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects. Joining our team, turning visionary ideas into reality, will shape your future-and the future of your community. Your Opportunity We are seeking a highly organized and detail-oriented Administrative Assistant to support our growing team in our Philadelphia, PA office. In this role, you will focus primarily on the efficient management of reports, meeting minutes, digital files, and online resources. The ideal candidate is a proactive and resourceful individual with excellent communication and interpersonal skills. Your Key Responsibilities - Perform administrative functions such as document preparation, filing, sorting, and book marking. - Assist in the collection and analysis of data for report preparation. - Maintain and organize electronic files within company-wide platforms (e.g., OneDrive, SharePoint) ensuring proper naming conventions and folder structures. - Accurately and timely prepare, format, and distribute various reports (e.g., weekly/monthly progress reports, financial reports, project reports). - Attend meetings, accurately record minutes, and distribute them promptly to all attendees. - Prepare meeting agendas and materials as needed. - Support team members and leadership with Report Preparation, Meeting Minutes and PDF Conversions with uploading to client FTP Sites. - Assist in preparation of internal & external memos, correspondence, presentations, proposals, check requests, expense reports, and general reports (editing, formatting, proofing). - Manage and coordinate schedules and appointment setups. - Support project teams with client deliverables in Microsoft Word, Excel, Project and PowerPoint. - Research and bookmark valuable online resources (articles, websites, tools) for easy access by team members. - Schedule and coordinate meetings and conference calls. Qualifications Your Capabilities and Credentials - Experience with OneDrive and SharePoint is required. - Strong organizational and time-management skills with the ability to prioritize tasks effectively. - Excellent attention to detail and accuracy. - Strong written and verbal communication skills. - Ability to work independently and as part of a team. - Proactive and resourceful problem-solving skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Education and Experience - High School Diploma or equivalent required; Associate's Degree in Business Administration or a related field preferred. - Minimum 3 years of experience as an Administrative Assistant or in a similar role. Typical office environment working with computers and remaining sedentary for periods of time. Field work may include exposure to the elements including inclement weather. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible. #OperationalReadiness About the Team Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Provide project coordination and office administration support to ensure smooth project execution and office operations. | Requires 4+ years project coordination experience, knowledge of document control, strong organizational and communication skills, and proficiency with MS Office and project management software. | Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Your Opportunity In this position as a Project Coordinator, you will provide support for the successful execution of projects through conformance to Stantec's ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment. This is also an excellent opportunity for a registered EIT or Intern Architect that is looking to gain project controls / management experience in a design consulting environment. In addition to supporting project delivery, this role serves as a key operational resource for the Raleigh office. As the primary office administrator, you will help ensure the day-to-day functionality of the workplace by coordinating office operations, supporting leadership, facilitating employee onboarding activities, managing vendors and facilities-related needs, and creating a welcoming and organized environment for employees, clients, and visitors. Your Key Responsibilities Project Coordination - Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools. - Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes. - Understands and optimizes Document Control processes and systems. - Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management. - Oversees project invoicing. - Supports business development functions. - Prepares high quality, accurate and timely documents such as: specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation. - Coordinates project deliverables and schedules. - Prepares required project set up documentation. - Maintains document control best practices. - Follows record retention policies. - Maintains project best practices. - Prepares project specifications, reports, and other required documents. - Tracks RFIs and submittals. - Support Senior Leaders and other professional staff and teams to promote success in the business. Office Administration & Operations - Serve as the primary point of contact for day-to-day office operations. - Greet visitors, clients, and vendors and help create a welcoming office environment. - Coordinate meeting room schedules, office events, lunch-and-learns, and team gatherings. - Receive and distribute mail, packages, and deliveries and maintain office supplies. - Coordinate facility requests and work with property management on office needs. - Manage relationships with office vendors and service providers. - Assist with office safety, security, and emergency preparedness activities. - Support employee onboarding and offboarding activities, including workspace setup and required paperwork. - Process office invoices, purchase requests, expense reports, and travel arrangements. - Maintain office records, libraries, and filing systems. - Support community involvement activities, employee events, and special office initiatives. - Perform general administrative duties including filing, scanning, copying, data entry, and shipping. - Provide administrative support to office leadership and project teams as needed. Qualifications Your Capabilities and Credentials - Prior knowledge of documentation / revision control is required. - Prior work in documentation control / project assistant role is a plus. - Demonstrated ability to handle multiple priorities and assignments through strong organizational skills. - Excellent written and verbal communications a must. - Strong analytical skills. - Exceptional attention to detail, and resourcefulness. - Must have good interpersonal skills. - Must be able to successfully work both collaboratively and independently. - Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access. - Strong project financial capabilities obtained through experience or education. - Requires understanding of Microsoft Office Suite, Newforma, and Procore software. Education and Experience - Technical degree/diploma/certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience. - A minimum of 4 years of relevant project coordination experience. - Experience working in an Architecture or Construction environment is an asset. - This position requires in-office presence and is not a remote role. Typical office environment working with computers and remaining sedentary for long periods of time. Stantec offer's a flexible working environment. Possible field work may include exposure to the elements including inclement weather. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.