San Jacinto College

Provide administrative support including data entry, scheduling, processing requisitions, maintaining records, and coordinating meetings and travel. | High school diploma or equivalent, three years of office or administrative experience, strong communication and organizational skills, and ability to work onsite. | Sr Administrative Assistant - Central Campus Essential Job Functions: • Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls. • Interfaces daily with students, administrators, various departments, visitors, staff, and faculty. • Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms. • Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes. • Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website). • Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs. • Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned. • Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required. • Processes P-card statements and maintains P-card records and expenditures. • Coordinates travel arrangements, hotel, and parking reimbursements. Additional Job Functions: • Collect and process end of course folders. • Orders inventory supplies and submits expenses • Coordinates facilities for classroom use, including maintenance requests. • Order exams. • Works Business Office as required to include attending training class for this need. • Performs other duties as assigned. • Proctor as needed and help with recruiting development needs. Knowledge, Skills and Abilities: • Ability to demonstrate the College values • Must project a professional image, have excellent telephone etiquette and communication skills • Must be extremely accurate and have excellent proofreading, grammar and spelling skills • Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment • Basic skill level in Microsoft Office (Word, Excel & PowerPoint) Required Education: • High school diploma or equivalent Preferred Education: • Above requirement plus one year of specialized or technical training beyond high school Required Experience: • Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job Preferred Experience: • Above requirement including one or more years in a higher education environment Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 106 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6006 Posting Close Date: 9/26/2025

Manage financial oversight of restricted grants including compliance, budget monitoring, financial reporting, journal entries, audit support, and training staff. | Associate degree or related experience, minimum 3 years progressive accounting experience, detail-oriented with Excel and MS Office skills, preferably with grant accounting and Banner Finance knowledge. | Sr Grants Accounting Specialist - District Office FUNCTION: This position is responsible for the financial oversight of restricted grants awarded to the College. The role involves ensuring compliance with grant requirements, preparing financial reports, and maintaining accurate records of grant expenditures and budgets. Additionally, the position requires assistance to the Grant Principal Investigator/Director for grant financials, including budget management, creating journal entries for grant financials and corrections, approving requisitions for purchasing, and assisting with financial audits related to grants. The role may also involve overseeing part-time employees and training other colleagues as needed. Essential Job Functions: • Performs essential accounting duties that assist in budget monitoring, general accounting, cash management, auditing, close-out, and reporting functions related to grants and restricted funds. • Monitor detailed grant expenses and supporting documents to ensure compliance with private, local, state, and federal agencies, as well as college policies. • Perform monthly grant financial analysis and reconciliation of GL accounts for grant reporting to Grant PI and the funding agency. Investigate and resolve issues. Enter and/or prepare manual journal vouchers for original grant budgets, adjustment, cost transfers, disbursement, and miscoding and incorrect posting corrections. • Monitor, Analyze and Troubleshoot the fiscal grant activities for the allowability of costs and budget adjustments requested by grant project directors/PIs. • Prepare applicable fiscal reports for sponsored programs and ensures the timely submission thereof and maintain proper supporting documentation for internal and external requirements. • Develops positive working relationships and effectively communicates with various departments, grant personnel, and granting agency contacts, to foster a collaborative environment for grant coordination and oversight. • Perform daily activities- include review and/or approval of journal vouchers, requisitions, financial reports, timesheets, and EPAFs. • Assist with gathering documents for audits. • Work with coordinator to update internal departmental procedure as needed. Additional Job Functions: • Providing backup and assistance to grant personnel and/or Grant PI /Dir as needed for the completion of their tasks (irregular monthly occurrence) • Cashier grant invoices and grant scholarship payments for grant activities as needed. • Other duties as assigned • Train PT/FT employee(s) as needed Knowledge, Skills and Abilities: • General knowledge of accounting practices, including knowledge of expense and revenue procedures, accounts receivable, and accounts payable maintenance • Intermediate knowledge of the full functionality of Excel, Word, and Outlook, as well as a basic knowledge of other Microsoft Office programs • Must be detail-oriented, self-starter, work well under pressure, and can manage multiple concurrent deadlines • Excellent communication and interpersonal skills • Ability to work in harmony with the internal and external personnel Required Education: • Associate's degree in Accounting, Business, or related work experience. Preferred Education: • Bachelor's degree in Accounting, Business, or related field or related work experience. Required Experience: • Minimum 3 years of progressive accounting experience required or similar experience, or Accounting courses, may supplement work experience, at SJC's discretion. Preferred Experience: • Grant accounting experience preferred. • A strong background in Banner Finance, Higher Education Institution, Grants or other modules with understanding of the inter-working of the different modules. Note: This position has the opportunity for limited remote work arrangements, after a provisional period, at the discretion of the supervisor, with appropriate approvals and in accordance with the policies, procedures, and departmental and College needs. Salary Grade: 109 Salary is based on the Board-approved salary schedule for the current fiscal year. Requisition Number: req5993 Posting Close Date: 9/11/2025 Apply Now Share Save Job Sr Grants Accounting Specialist - District Office FUNCTION: This position is responsible for the financial oversight of restricted grants awarded to the College. The role involves ensuring compliance with grant requirements, preparing financial reports, and maintaining accurate records of grant expenditures and budgets. Additionally, the position requires assistance to the Grant Principal Investigator/Director for grant financials, including budget management, creating journal entries for grant financials and corrections, approving requisitions for purchasing, and assisting with financial audits related to grants. The role may also involve overseeing part-time employees and training other colleagues as needed. Essential Job Functions: • Performs essential accounting duties that assist in budget monitoring, general accounting, cash management, auditing, close-out, and reporting functions related to grants and restricted funds. • Monitor detailed grant expenses and supporting documents to ensure compliance with private, local, state, and federal agencies, as well as college policies. • Perform monthly grant financial analysis and reconciliation of GL accounts for grant reporting to Grant PI and the funding agency. Investigate and resolve issues. Enter and/or prepare manual journal vouchers for original grant budgets, adjustment, cost transfers, disbursement, and miscoding and incorrect posting corrections. • Monitor, Analyze and Troubleshoot the fiscal grant activities for the allowability of costs and budget adjustments requested by grant project directors/PIs. • Prepare applicable fiscal reports for sponsored programs and ensures the timely submission thereof and maintain proper supporting documentation for internal and external requirements. • Develops positive working relationships and effectively communicates with various departments, grant personnel, and granting agency contacts, to foster a collaborative environment for grant coordination and oversight. • Perform daily activities- include review and/or approval of journal vouchers, requisitions, financial reports, timesheets, and EPAFs. • Assist with gathering documents for audits. • Work with coordinator to update internal departmental procedure as needed. Additional Job Functions: • Providing backup and assistance to grant personnel and/or Grant PI /Dir as needed for the completion of their tasks (irregular monthly occurrence) • Cashier grant invoices and grant scholarship payments for grant activities as needed. • Other duties as assigned • Train PT/FT employee(s) as needed Knowledge, Skills and Abilities: • General knowledge of accounting practices, including knowledge of expense and revenue procedures, accounts receivable, and accounts payable maintenance • Intermediate knowledge of the full functionality of Excel, Word, and Outlook, as well as a basic knowledge of other Microsoft Office programs • Must be detail-oriented, self-starter, work well under pressure, and can manage multiple concurrent deadlines • Excellent communication and interpersonal skills • Ability to work in harmony with the internal and external personnel Required Education: • Associate's degree in Accounting, Business, or related work experience. Preferred Education: • Bachelor's degree in Accounting, Business, or related field or related work experience. Required Experience: • Minimum 3 years of progressive accounting experience required or similar experience, or Accounting courses, may supplement work experience, at SJC's discretion. Preferred Experience: • Grant accounting experience preferred. • A strong background in Banner Finance, Higher Education Institution, Grants or other modules with understanding of the inter-working of the different modules. Note: This position has the opportunity for limited remote work arrangements, after a provisional period, at the discretion of the supervisor, with appropriate approvals and in accordance with the policies, procedures, and departmental and College needs. Salary Grade: 109 Salary is based on the Board-approved salary schedule for the current fiscal year. Requisition Number: req5993 Posting Close Date: 9/11/2025 Apply Now Share Save Job