Pompa Program

Manage executive calendar and communications, coordinate event logistics for live and virtual events, support internal alignment across departments, and handle personalized gifting. | Highly organized, proactive, polished communicator proficient in Google Workspace, Monday.com, scheduling tools, and Voxer, with experience supporting executives preferred. | Company: Pompa Program Title: Events & Media Coordinator- Full Time Location: U.S. Remote with occasional travel, Texas preferred. Position Overview The Events & Media Coordinator will play a vital role in supporting the managing and streamlining day-to-day schedules, media appearances, and public event logistics. This person must be highly organized, detail-oriented, solution-focused, and adaptable. The ideal candidate will act as a central hub of communication between the executive and internal/external partners—ensuring that every touchpoint delivers excellence and every guest interaction feels like a VIP experience. Key Responsibilities Calendar & Communication Management • Confirm and manage the executive's daily calendar, ensuring they are fully prepared and aligned with all commitments • Monitor and assist with email inboxes and Voxer communication, flagging urgent items and organizing messages efficiently • Manage scheduling and rescheduling of internal meetings, podcast interviews, and public appearances • Ensure all presentation materials are finalized, accurate, submitted on time, and aligned with marketing deliverables and offers • Serve as a communication liaison between the executive and departments including PR, Marketing, Affiliate, Events, and Program Teams • Consistently go above and beyond to ensure every guest, collaborator, and contact feels seen, appreciated, and prioritized Event Logistics & Coordination • Assist in planning and executing logistics for both live and virtual events, including venue coordination, menus, materials, and on-site setup • Ensure the executive is equipped with presentation essentials (e.g., easel, non-toxic markers, paper, etc.) for all speaking engagements • Coordinate with media and production teams for live filming, class recordings, and interviews • Be available to support nights and weekends during live events or travel • Provide additional assistance to the event team while on-site at events Internal Alignment & Support • Work closely with internal leaders across departments to ensure smooth execution of campaigns, events, and media opportunities • Assist in locking in event dates and managing the executive's availability across company initiatives and partnerships Gifting & Special Touches • Manage personalized gifting and thank-you gestures from the executive to guests, team members, and collaborators (e.g., maintaining a 1-800-Flowers account) • Help uphold and elevate the brand through intentional, thoughtful touches that reflect excellence and appreciation Ideal Candidate Qualities • Exceptionally organized, proactive, and able to anticipate needs • A warm, polished communicator who builds trust and connection easily • Comfortable in high-paced, dynamic environments with competing priorities • Discreet, trustworthy, and professional in handling confidential information • Proficient in Google Workspace (Especially Google Slides as it will be used a lot for the building and supporting of presentations), Monday.com, scheduling platforms, and communication tools such as Voxe. Preferred (Not Required) • Previous experience supporting a high-profile executive, author, or thought leader • Background or strong interest in the health, wellness, or functional medicine space Budgeted Pay: $60-65,000 annual salary

Manage executive calendar and communications, coordinate event logistics for live and virtual events, support internal teams, and handle personalized gifting. | Requires strong organizational and communication skills, proficiency with Google Workspace and scheduling tools, and ability to support high-paced event and media coordination. | Company: Pompa Program Title: Events & Media Coordinator- Full Time Location: U.S. Remote with occasional travel, Texas preferred. Position Overview The Events & Media Coordinator will play a vital role in supporting the managing and streamlining day-to-day schedules, media appearances, and public event logistics. This person must be highly organized, detail-oriented, solution-focused, and adaptable. The ideal candidate will act as a central hub of communication between the executive and internal/external partners—ensuring that every touchpoint delivers excellence and every guest interaction feels like a VIP experience. Key Responsibilities Calendar & Communication Management • Confirm and manage the executive’s daily calendar, ensuring they are fully prepared and aligned with all commitments • Monitor and assist with email inboxes and Voxer communication, flagging urgent items and organizing messages efficiently • Manage scheduling and rescheduling of internal meetings, podcast interviews, and public appearances • Ensure all presentation materials are finalized, accurate, submitted on time, and aligned with marketing deliverables and offers • Serve as a communication liaison between the executive and departments including PR, Marketing, Affiliate, Events, and Program Teams • Consistently go above and beyond to ensure every guest, collaborator, and contact feels seen, appreciated, and prioritized Event Logistics & Coordination • Assist in planning and executing logistics for both live and virtual events, including venue coordination, menus, materials, and on-site setup • Ensure the executive is equipped with presentation essentials (e.g., easel, non-toxic markers, paper, etc.) for all speaking engagements • Coordinate with media and production teams for live filming, class recordings, and interviews • Be available to support nights and weekends during live events or travel • Provide additional assistance to the event team while on-site at events Internal Alignment & Support • Work closely with internal leaders across departments to ensure smooth execution of campaigns, events, and media opportunities • Assist in locking in event dates and managing the executive’s availability across company initiatives and partnerships Gifting & Special Touches • Manage personalized gifting and thank-you gestures from the executive to guests, team members, and collaborators (e.g., maintaining a 1-800-Flowers account) • Help uphold and elevate the brand through intentional, thoughtful touches that reflect excellence and appreciation Ideal Candidate Qualities • Exceptionally organized, proactive, and able to anticipate needs • A warm, polished communicator who builds trust and connection easily • Comfortable in high-paced, dynamic environments with competing priorities • Discreet, trustworthy, and professional in handling confidential information • Proficient in Google Workspace (Especially Google Slides as it will be used a lot for the building and supporting of presentations), Monday.com, scheduling platforms, and communication tools such as Voxe. Preferred (Not Required) • Previous experience supporting a high-profile executive, author, or thought leader • Background or strong interest in the health, wellness, or functional medicine space Budgeted Pay: $60-65,000 annual salary