Penn State University

Manage daily operations, financial support, and administrative tasks for the Associate Dean while coordinating equity initiatives and events. | Associate degree plus 4 years experience or equivalent, strong organizational, financial, communication skills, and confidentiality handling. | APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. ​ POSITION SPECIFICS​ The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. The Administrative Assistant reports directly to the Associate Dean and is responsible for managing and coordinating daily operations, while providing high-level administrative and financial support. Due to the sensitive nature of some issues handled in the Dean's suite, confidentiality is essential. This position is integral to advancing the College of Education’s mission of inclusive excellence by supporting the Associate Dean’s Office in the development, implementation, and coordination of equity-centered initiatives, programs, and activities for faculty, staff, and students. The Administrative Assistant will also provide administrative, operational, and programmatic support for the Office of Education and Social Equity (OESE). Additional information on the key College and University initiatives this position will support is highlighted below. Responsibilities include but are not limited to: Executive and Leadership Support Manage the calendars and task lists of the Associate Dean. Manage conference travel and budget for the Associate Dean and OESE staff. Analyze information for special projects and reports, drafting handbooks, newsletters, and other materials. Office Operations and Administration Oversee daily office operations, establish priorities, coordinate workflows, ensure deadlines are met, and develop procedures that support efficient and effective administration of the office and affiliated units. Develop, maintain, and safeguard confidential records, databases, mailing lists, and electronic communication systems to support effective office operations and information management. Provide support in ensuring adherence to College and University policies and procedures. Respond to student inquiries and assist with student-related matters. Financial Management and Budget Administration Review and approve financial transactions within established guidelines. Assist in the preparation of short- and long-range budget plans. Support the management of general, restricted, and grant-funded accounts by monitoring expenditures, processing reconciliations, maintaining financial records, and assisting with budget reporting. Human Resources and Personnel Support Provide administrative support for employee onboarding, offboarding, appointments, and Workday transactions. Support OESE staff with work-study assignments. Committee and Governance Support Coordinate committee meetings and ensure all associated materials are prepared and distributed in a timely manner, and handle all related communications promptly. Event and Program Support Coordinate events, special projects, and programs such as seminars, workshops, and banquets. Provide administrative and programmatic support for student-focused initiatives, events, and activities, serving as a resource to students and families while ensuring a positive and responsive experience. Gather related receipts and prepare expense reconciliation documents associated with programs and events. The Administrative Assistant is also expected to handle student and faculty matters with confidentiality, foster and maintain an inclusive environment, and work collaboratively with administrative assistants in the dean’s suite. This position will also acquire and demonstrate knowledge of university policies, procedures, and systems related to student and academic affairs. Qualifications: Demonstrated experience managing complex calendars, coordinating meetings, and balancing multiple priorities in a fast-paced environment Experience managing financial transactions, processing reconciliations, and maintaining accurate financial records Effective verbal and written communication skills Exceptional interpersonal skills with the ability to communicate professionally and collaborate with stakeholders across all organizational levels Excellent organizational and project management abilities with experience coordinating multiple concurrent activities while meeting established deadlines Demonstrated initiative, sound judgment, and the ability to work independently with minimal supervision Demonstrated analytical and problem-solving skills with experience improving processes and implementing solutions Outstanding attention to detail and accuracy, with proven ability to prioritize work and consistently produce error-free deliverables Experience providing administrative support to senior leaders, including deans, academic administrators, executives, and other high-level officials, is preferred. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None Important Application Instructions: Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume. Additional Information: The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. The Administrative Assistant will also work with various software including Workday, Google Docs, and Microsoft 365 (including Outlook and Teams), as well as the following which are specific to Penn State: SIMBA (System for Integrated Management, Budgeting and Accounting) LionPATH (Penn State’s student information system) WorkLion (collection of general HR information and resources, along with an inquiry system) Programs and Initiatives Supported The Administrative Assistant supports a variety of College and University initiatives, including but not limited to: Associate Dean Initiatives Equity Team and Coalition Holmes Scholars Program Bunton-Waller Graduate Scholars Equity Fellows Faculty retreats College-wide meetings and initiatives sponsored by the Associate Dean Other programs and activities in support of students, faculty, and staff Office of Education and Social Equity Initiatives Summer College Opportunity Program in Education (SCOPE) Student events and programming Recruitment and outreach activities Community partnerships BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

Manage daily office operations, coordinate administrative processes, and support senior leadership. | Associate degree with 4+ years experience, proficiency in Microsoft Teams, Workday, and SAP Concur preferred. | APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. ​ POSITION SPECIFICS​ Campus Recreation is looking for an experienced and dynamic Administrative Assistant – Supervisor to join our team. Under the supervision of the Senior Director for Campus Recreation, the position will manage administrative and operational functions of the Department. Job Responsibilities: Plan, organize, support, and coordinate daily office activities and administrative processes within Campus Recreation Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures Create, organize, and maintain files, records, and databases utilizing Microsoft Teams Collect and organize data, including budgetary and operational information Refine, maintain, and implement business processes and procedures to improve the administrative functions of the multi-location Department Maintain inventory and order office supplies Maintain calendars, schedule meetings, and coordinate appointments Provide support for scheduling and travel arrangements Support professional development and oversee coordination of functions such as seminars, workshops, and conferences, including travel, lodging, meals, etc. Coordinate meeting logistics, including scheduling, agenda development, and preparation of materials Support and coordinate meetings, workshops, and special events; reserve spaces, develop itineraries, prepare materials, coordinate work across teams Coordinate full-time interview logistics, prepare interview itineraries, ensure compliance with confidential hiring procedures Assist with onboarding procedures for new full-time employees Supervise full-time and part-time staff members, including hiring, training, development, and performance management Compose, review, and distribute internal and external communications Serve as a point of contact for vendors and event stakeholders Compile and maintain records to support departmental and institutional reporting needs Track expenditures and assist with area budget projections Initiate financial transactions and reimbursements in accordance with policies May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized Actively participate in Department-wide initiatives, committees, and work teams Preferred Qualifications: Experience with Microsoft Teams, Workday, and SAP Concur is preferred. Skills & Competencies: This position requires independent work on complex assignments while exhibiting a high degree of professionalism, discretion, and independent judgment. Review progress on projects and update the Senior Director as appropriate. Excellent interpersonal, organizational, and communication (oral and written) skills are essential. Must be able to manage multiple priorities to meet deadlines. Attention to detail and good judgment are vital requirements. The successful candidate will have the willingness to lead and work in a team-based environment, as well as an eagerness to support and engage with all departmental and Student Affairs initiatives and efforts. The ability to foster a positive climate among a diverse group of staff, student employees, and participants is essential. About Campus Recreation: Campus Recreation is a department within the Division of Student Affairs that provides recreation and wellbeing programs to the campus community through operation and administration of the following: Intramural Building McCoy Natatorium Stone Valley Recreation Area Tennis Center White Building Hepper Fitness Center Aquatics Athletic Training Club Sports Fitness and Wellbeing Intramural Sports Outdoor Adventures Department Overview: Campus Recreation is comprised of more than 40 full-time staff and more than 700 student staff members. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

Manage budgets, grants, financial transactions, and provide operational support to faculty including coordinating events and onboarding. | Requires strong organizational, communication, writing skills, and attention to detail with an associate degree plus experience or high school diploma with relevant experience. | APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. ​ POSITION SPECIFICS​ The Department of Plant Pathology and Environmental Microbiology is seeking an Administrative Assistant. The successful candidate will be responsible for the following: Assist Administrative Coordinator in managing budgets for general funds (start up, RIF, gift funds), research grants, contracts, and endowments for the department. Assist with various grant management functions in collaboration with the administrative coordinator and college research team including budget revisions, nocost extensions, etc., as needed. Monitor budgets, track financial transactions and assist with reports and audits for the department head, administrative manager and faculty as needed. Administrative and operational support for faculty. Investigate and manage transactions upon request from faculty. Support faculty in submitting and managing tickets. Assist with initiating financial transactions. Administrative support: organization of seminar activities and faculty candidate visits; main contact for speaker arrangements; support facilities and onboarding tasks. Required Qualifications: The successful candidate must possess exemplary organizational, interpersonal, communication, and writing skills. Meticulous attention to detail and ability to manage multiple tasks effiiciently and accurately are essential. The candidate must be able to work independently as well as be part of the team. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

Design and implement secure, automated infrastructure and manage observability for high-performance computing environments. | Experience with DevSecOps, Linux infrastructure, container orchestration, and a relevant degree; U.S. citizenship required. | APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. ​ POSITION SPECIFICS​ We are seeking a motivated, self-starting Computing Software Specialist (Platform Observability) to join our Cloud Technology Advancement Department in the Applied Research Laboratory (ARL) at Penn State. In this role you will perform DevSecOps functions with a strong focus on observability and platform reliability — building and operating the monitoring, logging, and tracing backbone for our high-performance and cloud-native computing environments. This position would work out of our State College, PA, location. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply. You will: Design and implement secure, automated infrastructure solutions for high-performance computing environments through Agile software development Build and operate observability infrastructure across the three pillars — metrics, logging, and tracing — including dashboards, actionable alerting, and health/performance monitoring Work to maintain and monitor our CI/CD pipelines to allow for frequent, trouble-free deployments of infrastructure code, and deploy/operate workloads in container orchestration environments across bare metal and cloud Assist in performing and reviewing pull requests, writing unit tests, and producing occasional documentation as needed Provide demonstrations of your work to the internal team and occasionally external customers Coordinate with the Agile team to identify risks, issues, requirements, and design solutions for project-level activity on a daily basis Required Skills/Experience areas include: DevSecOps tools/practices and Linux-based infrastructure / system administration Infrastructure/automation via configuration management and scripting tools Continuous Integration/Continuous Delivery (CI/CD) pipeline development skills Container orchestration and interest in cloud-native technologies Observability concepts and tooling — collecting and analyzing metrics, logs, and traces Preferred Skills/Experience areas include: One or more observability stacks — metrics/monitoring, log aggregation, distributed tracing, and dashboard/alerting platforms Service-level objectives (SLOs/SLIs) and supporting on-call/incident response practices Container orchestration at scale and familiarity with public, private, or hybrid cloud platforms Configuration management via distributed version control, and experience with containerization Your working location will be fully on-site located in State College, PA but options exist for hybrid of on-site/work from home based on project-dependent ability. Questions related to flexible work should be directed to the hiring manager during the interview process. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Scientific Computing Engagement Specialist (ARL) - Intermediate Professional, this position requires: Associate Degree 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Scientific Computing Software Specialist (ARL) - Professional, this position requires: Bachelor's Degree No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers. FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply. SALARY & BENEFITS The salary range for this position, including all possible grades, is $68,604.00 - $102,900.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines