Pen Manufacturing (Formerly Pendarvis Manufacturing)

Provide high-level administrative support to executives, manage schedules, coordinate meetings, and handle confidential information. | Minimum 3-5 years of administrative experience, proficiency in Microsoft Office and Google Workspace, strong organizational and communication skills. | About the role We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will thrive in a fast-paced environment, manage competing priorities with discretion, and act as a trusted partner. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs before they arise. What you'll do Executive Support: Manage daily schedule, calendar, travel arrangements, and expense reports. Communication: Draft, proofread, and manage correspondence, presentations, and other communication. Meeting Management: Coordinate and prepare agendas, materials, and follow-up actions for meetings. Project Coordination: Assist with the planning and execution of strategic projects, ensuring deadlines are met and deliverables are accurate. Gatekeeping: Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and confidentiality. Confidentiality: Handle sensitive company and employee information with the utmost discretion. Qualifications Education: Bachelor’s degree preferred, or equivalent work experience. Experience: Minimum 3–5 years of executive-level administrative support. Skills & Competencies: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High level of discretion, integrity, and professionalism. Ability to prioritize and manage multiple tasks under tight deadlines. Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools. Strong problem-solving skills with a proactive mindset. Preferred Attributes: Experience supporting C-suite executives. Ability to adapt quickly to changing priorities and business needs. Professional presence and interpersonal skills to work effectively with diverse stakeholders.