NightHawk Services LLC

Provide administrative and operational support to the Office Manager including scheduling, document preparation, payroll data entry, employee onboarding, and project tracking. | Previous administrative or clerical experience, proficiency in Microsoft Office suite, familiarity with Paylocity preferred, strong communication and organizational skills, and ability to handle confidential information. | Job Description: Administrative Assistant to the Office Manager Position: Administrative Assistant to the Office Manager Schedule: Starting at part-time - 20 hours per week, with possibility of up to 40 as needed Overview: We are seeking a highly organized, detail-oriented Administrative Assistant to support the Office Manager in coordinating day-to-day operations across multiple business entities. This is a part-time, flexible position ideal for someone who thrives in an ever-changing, busy environment while maintaining accountability and responsiveness. The ideal candidate will be proactive, adaptable, a multi-tasker, who is comfortable working in a fast-paced setting where accuracy, confidentiality, and efficiency are critical. Job skills and assignments may vary depending on company needs. Key Responsibilities: Administrative Support - Assist the Office Manager with daily administrative functions and office coordination. - Manage calendars, appointments, and scheduling. - Draft, proofread, and distribute internal correspondence and documents. - Maintain organized filing systems and records (both digital and physical). - Facilitate communication and collaboration through Microsoft Teams. Operational Support: - Prepare and maintain spreadsheets, reports, and tracking documents in Microsoft Excel. - Draft professional documents, letters, and forms using Microsoft Word. - Support payroll data entry and workers’ compensation reporting. - Handle new employee onboarding, including entering employee data into Paylocity. - Maintain accurate employee files and ensure compliance with company processes. Payroll & Compliance Support: - Sort, review, and distribute mail correctly within the company. - Process and ensure timely payment of tolls and company-related expenses. - Enter and process child support wage garnishments accurately. - Assist in responding to and tracking unemployment claims. Project & Office Support: - Help monitor project deadlines and deliverables. - Support the preparation of presentations, reports, and meeting materials. - Provide general administrative support to leadership and staff as assigned. Qualifications: - Previous experience in office administration, administrative assistant, or clerical role. - Proficiency in: • Microsoft Teams (team communication & collaboration) • Microsoft Excel (spreadsheets, formulas, pivot tables, reporting) • Microsoft Word (document formatting, letters, forms, reports) • Microsoft Outlook and PowerPoint a plus. -Canva and AI usage as needed. - Familiarity with Paylocity preferred (training available). - Strong written and verbal communication skills. - Excellent organizational and time-management abilities. - Ability to handle confidential information with professionalism and discretion. Core Skills: - Flexible & Adaptable: Comfortable with varied tasks and changing priorities. - Detail-Oriented: Maintains accuracy and organization in all assignments. - Efficient: Able to manage multiple responsibilities in a part-time schedule. - Tech-Savvy: Comfortable learning and using new software and systems. - Communicative: Strong interpersonal and professional communication skills. - Team-Oriented: Works collaboratively to support the Office Manager and overall staff. - Problem-Solving: Resourceful in identifying and resolving issues quickly. Powered by ExactHire:184968