Mendocino Farms

Provide high-level administrative support to the CEO and oversee smooth corporate office operations including scheduling, correspondence, and event coordination. | Bachelor's degree preferred, proven executive assistant experience, strong organizational and communication skills, proficiency in Microsoft Office, and ability to maintain confidentiality. | Executive Admin - FULL-TIME – ONSITE Los Angeles, CA (El Segundo, CA) $70,000 - $85,000 per year, based on experience We’re not just selling sandwiches and salads. We’re selling Happy! Perks and Benefits: • Health, Dental, Vision, Life Insurance • 401(k) Match and other ancillary benefits • Unlimited Paid Vacation • Paid Sick Leave • Employee assistance program • Bonus Program • Parking & Transit Reimbursement • Discounted tickets through Tickets at Work • Pet Insurance • Gym Memberships • Free and delicious Mendo Meals • Clear path for growth and development SUMMARY Mendocino Farms seeks a proactive and detail-oriented individual to join our Administrative Manager to CEO. This role is a unique blend of providing high-level administrative support to our executive team while overseeing our corporate office's smooth operation. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this position offers an exciting opportunity for professional growth and impact. KEY DUTIES / RESPONSIBILITIES • Act as the CEO's primary point of contact, managing calendars, scheduling meetings, and coordinating travel arrangements. • Prepare and edit correspondence, presentations, and reports on behalf of the CEO, ensuring accuracy and professionalism. • Handle confidential and sensitive information with discretion and confidentiality. • Anticipate the needs of the CEO and proactively address administrative tasks to support their effectiveness. • Oversee the smooth operation of the corporate office, maintaining a clean, organized, and welcoming environment. • Manage office supplies, equipment, and inventory, coordinating purchases and maintenance as needed. • Serve as the liaison with building management and vendors to address facility-related issues promptly. • Implement and enforce office policies and procedures to optimize efficiency and productivity. • Assist with various administrative tasks, including managing correspondence, drafting documents, and handling phone calls. • Coordinate executive meetings, including agenda creation, meeting logistics, and follow-up action items. • Prepare and distribute internal communications, announcements, and updates as needed. • Support the CEO in special projects and initiatives, ensuring deadlines are met and objectives are achieved. • Plan and coordinate company events, meetings, and team-building activities, both onsite and offsite. • Arrange catering, transportation, and event logistics, ensuring a seamless experience for attendees. • Assist with coordinating off-site meetings and conferences, including registration and travel logistics. COMPETITIVE PAY • All Mendo Base Camp members are paid on a bi-weekly basis QUALIFICATIONS Education & Experience: • Bachelor's degree in business administration, communications, or a related field is preferred. • Proven experience as an executive assistant or in a similar role, preferably supporting C-suite executives. • Exceptional organizational skills and attention to detail. • Strong written and verbal communication skills. • Proficiency in Microsoft Office Suite and other productivity tools. • Ability to maintain confidentiality and exercise discretion. • Flexibility to adapt to changing priorities and work effectively under pressure. • Positive attitude, professionalism, and a willingness to take initiative. • Previous experience in the food service or hospitality industry is a plus. • Ability to work independently and as part of a team Skills/Knowledge/Abilities: • Strong analytical and problem-solving skills • Excellent verbal and written communication skills • Excellent interpersonal and customer service skills • Excellent organizational skills and attention to detail • Excellent time management skills with a proven ability to meet deadlines • Ability to evaluate, analyze, and resolve complex problems There is no “I” in Mendo. Mendocino Farms is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Mendocino Farms will consider qualified applicants with criminal histories for employment in a manner consistent with the Fair Chance Initiative for Hiring requirements. • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Manage facilities maintenance, vendor coordination, capital projects, and team supervision for multiple restaurant locations. | 5+ years project management in multi-unit restaurant facilities, ability to read architectural drawings, leadership skills, flexibility for travel and on-call work. | Job Title: Senior Facilities Manager Reports to: Director of Facilities Location: Remote but must live in Southern California (Must be able to commute to El Segundo occasionally) FLSA Status: Exempt Compensation: $130,000-$140,000 plus annual bonus Summary: At Mendocino Farms, we don’t just sell sandwiches – we Sell Happy! The Senior Facility Manager is responsible for ensuring the success of the Mendocino Farms’ Facilities Team and our operators. Reporting to the Director of Facilities, your main areas of responsibility will include maintaining the safety and maintenance of all Mendocino Farms buildings and properties, evaluating the effectiveness of vendors, and managing the coordination and completion of repair and maintenance, refreshes, and capital projects. Responsibilities: • Directly supervises the Facilities and Development Coordinator; Manages workflow and ensures the development of team members • Administers and ensures rapid flow and completion of work orders through the Ecotrak CMMS Platform and maintains and coordinates work orders, proposals, and invoice approval through facilities service portal and approves Repair and Maintenance /Capital Expenditures Appropriations within guideline limits. • Routinely communicates with operations and responds and to calls Acts as a resource to the field regarding repair and maintenance issues, including troubleshooting a wide range of challenges from kitchen equipment breakdowns to plumbing and roofing. Assist operations with warranty issues. • Manage coordination and completion of capital projects, including the refresh program of existing stores. Develops scope of work, review capital appropriations for accuracy, obtain and analyze bids, presents packages for approval, select appropriate contractors and vendors within established guidelines, and supervision of projects verifying budgets and time schedules are met. • Provides high-level information and analytics to Senior Management in the form of weekly updates and quarterly pourpoint decks. Strong use of analytics to make connections and informed replace/ repair decisions. • Administers the MF Facility Walk Inspection Program and travels to designated location to inspect and visit MF properties as needed. Submit written report and findings. Work with vendors and operations to resolve facility issues. Confirm that restaurant properties are safe and maintained through inspections of buildings and property sites • Maintain inventory levels at MF fulfillment center. Order additional parts and replacement parts as necessary from approved vendors. • Evaluates effectiveness of vendors and compliance of service programs including repair, preventative maintenance, hood cleaning, fire suppression, sign maintenance, security and fire alarm and other facilities focus areas. Ensures qualified vendors in all areas. • Manage coordination of transition from new store opening to operations, including set up of new vendors and PM programs. Assist with training managers on new facility. • Maintain effective communication with restaurant managers, Operation Directors, and Director of Facilities regarding status of current work projects. Prepare written communications with various contractors, vendors, and corporate departments on maintenance and capital construction issues. • Maintain and update shared file of Company’s computer system with current pictures of each restaurant (to include frames of roof, exterior, interior, and equipment) for access by the appropriate parties. Maintain both electronic and paper files on units. Requirements: • At least 5 years of direct project management required; Experience with managing multiple construction projects simultaneously preferred; Multi-Unit Restaurant is required • Bachelor’s degree in project management, Construction Management, Engineering, Architecture or related field or demonstrated previous experience in lieu of • Ability to read and interpret architectural and engineering drawings • Flexibility with work hours and travel – 50% travel may be required depending on project load. Work outside of regular business hours may be required • Leadership: demonstrated ability to lead projects and get results through others • Planning: Ability to think ahead and anticipate project challenges and mitigate risk • Management: Skill in assessing and prioritizing multiple tasks, projects, and demands in fast paced environment and possibly in multiple geographic regions • Proficient with Microsoft Office. Experience with Procore project management software a plus • Strong team player: Strong written and verbal communication skills. Continuous and effective cross-functional communication is a must Travel Requirements • Moderate travel required to company locations and corporate headquarters in El Segundo, CA • Job duties require ability to work on-call status due to the operational hours of the locations and natures of repairs and projects • Can expect to travel 30-35% of the time • Flexibility to work remotely when not required at the corporate HQ Benefits: At Mendocino Farms, we believe Selling Happy starts from within. That’s why we offer: • Competitive Salary • Annual Bonus • Meal Privileges—because food should make people feel good! • Comprehensive Health Benefits & 401k Plan with Company Match • Paid Vacation to recharge and fuel your best self Physical Requirements: • Must be able to lift 40 pounds. • Sitting / standing 6-8 hours. • Hand use: single grasping, fine manipulation, pushing and pulling • Work requires the following motions: bending, twisting, squatting and reaching