Mack & Associates, Ltd.

Manage billing, financial records, payroll, HR processes, and office operations to ensure smooth business functionality. | 3-5 years experience in billing or office management, proficiency with Google Workspace, strong organizational and communication skills. | A growing consulting firm in Chicago, IL is seeking a highly detail-oriented and organized Office & Billing Manager to join their team. This is a fully in-office position offering a competitive salary of $65,000–$80,000 + benefits. This role is ideal for a professional with strong billing experience who enjoys balancing financial responsibilities with front office operations. You will play a key role in ensuring smooth day-to-day office functionality while managing core billing and financial processes. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO. Key Responsibilities of the Office & Billing Manager: • Manage high-volume billing (150–175 invoices/month), including reviewing contracts to ensure accurate billing amounts and line items • Oversee accounts receivable, deposits, and collections, along with light accounts payable responsibilities • Process payroll and reimbursements, maintain financial records, perform reconciliations, and assist with weekly reporting (balance sheet, P&L, aging) • Support cash flow tracking and partner with leadership and external accountants on financial planning and reporting • Assist with HR-related processes, benefits coordination, and multi-state compliance (IL, CA, NC, KY, HI, OR) • Serve as the front desk point of contact while managing office operations, including vendors, supplies, mail, and general administrative support • Utilize internal systems for billing and financial management, along with Google Workspace for day-to-day communication and organization, while addressing client inquiries as needed Qualifications of the Office & Billing Manager: • 3–5 years of experience in a billing, office management, or similar administrative/financial role • Strong billing experience, including working with high-volume invoicing and interpreting contract or service-based billing structures • High level of attention to detail with strong organizational and follow-through skills • Comfortable managing multiple responsibilities across billing, office administration, and front desk functions • Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) with working knowledge of spreadsheets (no advanced functions required) • Experience with payroll systems and financial platforms is preferred • Strong communication skills with the ability to interact professionally with clients, vendors, and internal teams • Ability to work independently, prioritize tasks, and adapt in a fast-paced environment • Professional, reliable, and customer-service oriented demeanor P - 19

Provide high-level administrative and organizational support to the President to ensure efficient executive operations. | Requires 2+ years supporting executives, strong organizational and communication skills, discretion, and proficiency with Microsoft Office. | A well-established and growing organization in Oak Park, IL is seeking a highly organized and proactive Executive Assistant to directly support the President. This fully in-office role offers a salary of $100,000-115,000 and is ideal for a detail-oriented professional who thrives in a fast-paced environment and takes pride in keeping leadership organized, efficient, and prepared. This position offers a comprehensive benefits package including but not limited to medical, dental and 401k. Key Responsibilities of the Executive Assistant to President: • Manage and maintain the President’s calendar, including scheduling meetings and prioritizing appointments • Keep the President organized by tracking tasks, deadlines, and key priorities • Draft, edit, and send professional emails and correspondence on behalf of the President • Coordinate meetings, including preparing agendas, materials, and follow-ups • Serve as a gatekeeper for incoming communication, ensuring timely and appropriate responses • Assist with day-to-day administrative tasks to support executive-level operations • Anticipate needs and proactively address scheduling conflicts or priorities • Maintain confidentiality and handle sensitive information with discretion Qualifications of the Executive Assistant to President: • 2+ years of experience supporting executives or senior leadership • Strong organizational skills with the ability to manage multiple priorities simultaneously • Excellent written and verbal communication skills, including experience drafting professional emails • High attention to detail and strong follow-through • Ability to think quickly and adapt in a fast-paced environment • Tech-savvy with proficiency in Microsoft Office and calendar management tools • Professional demeanor with a high level of discretion and confidentiality • Self-motivated, proactive, and able to work independently P-3

Provide administrative and logistical support to investment professionals, managing schedules, travel, and meeting materials. | Requires 2+ years administrative experience, strong organizational skills, proficiency in Microsoft Office, and ability to manage multiple priorities in a fast-paced environment. | A Financial services company in Chicago is seeking a highly organized and detail-oriented Brokerage Coordinator to support a team of investment professionals. This fully in-person role offers a salary range of $65,000–$80,000 and plays a critical part in ensuring the day-to-day operations of the team run smoothly and efficiently. This position supports Portfolio Managers and Analysts across multiple sector teams and is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping teams organized, prepared, and operating at a high level. Key Responsibilities of the Brokerage Coordinator: • Coordinate and manage complex calendars, including scheduling analyst calls, internal meetings, and external engagements • Organize and oversee conference logistics, including registration, scheduling meetings, and preparing detailed itineraries • Arrange and manage travel plans, including flights, hotels, and transportation, ensuring alignment with conference schedules and individual preferences • Prepare materials for meetings and conferences, including pulling, organizing, and printing financial models and reports as needed • Support multiple sector teams by prioritizing administrative needs and ensuring seamless day-to-day operations • Track conference attendance and adjust travel plans based on evolving schedules and team needs • Serve as a central point of coordination for the team, maintaining clear communication and execution across all moving parts • Assist with additional administrative tasks to support Portfolio Managers, Analysts, and overall team productivity Qualifications of the Brokerage Coordinator: • 2+ years of experience in an administrative, executive assistant, or similar support role • Strong organizational and time management skills with the ability to handle multiple priorities • High attention to detail, especially when managing scheduling, travel logistics, and documentation • Excellent written and verbal communication skills • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) • Ability to thrive in a fast-paced, team-oriented environment • Proactive mindset with strong problem-solving skills • Professionalism and discretion when handling sensitive information P-8

Provide high-level administrative and personal support to the Chairman, managing complex schedules, travel, and communications. | Bachelor's degree, 10-15 years supporting C-level executives or family offices, discretion, strong communication, and frequent travel availability. | A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairmans family office. This role will require relocation to the south-central part of the U.S, as this role is not in state of Texas. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a competitive salary, benefits package including Medical, vision, dental insurance, a relocation package and PTO. Key Responsibilities of the Executive Assistant: • Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations—both professional and personal. • Provide dedicated support to the Chairman's office and acting as the crucial link between the Chairman and internal/external advisors and financial teams. • Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives. • Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners. • Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols. • Support strategic projects with high-level project management, documentation, and stakeholder alignment. • Attend meetings, capture detailed notes, and ensure execution on key action items. • Maintain 24/7 availability, as well as travel with the executive domestically and internationally. Qualifications of the Executive Assistant: • Bachelor’s degree required; advanced degrees or professional certifications preferred. • 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting. • Demonstrated discretion, professionalism, and confidentiality in high-trust roles. • Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams). • Exceptional written and verbal communication skills. • Highly organized, detail-oriented, and capable of juggling competing priorities. • Independent, proactive, and calm under pressure. • Willingness and ability to travel frequently, both domestically and internationally, on short notice. p -3

Lead and execute marketing initiatives including RFP responses, social media management, corporate video production, website updates, marketing collateral design, and event planning. | Bachelor's degree in Marketing or related field, minimum 5 years marketing experience preferably in A/E/C industry, proficiency in Adobe Creative Suite, digital marketing expertise, strong copywriting and project management skills. | Mack & Associates, Ltd. provided pay rangeThis range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay range$90,000.00/yr - $110,000.00/yrA well-established and highly respected construction firm is seeking an experienced Marketing Manager to join their dynamic team. The Marketing Manager will serve as a key strategic contributor, leading the development and execution of impactful marketing initiatives that support the company’s mission and growth objectives. The ideal candidate is a seasoned marketing professional with strong project management skills, a sharp eye for detail, and the ability to manage multiple priorities in a fast-paced environment, working both independently and collaboratively. This role offers a competitive salary between $90,000 and $110,000, along with a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) plan, summer hours, and annual bonus potential.Key Responsibilities of the Marketing Manager:Oversee production of best-in-class responses to RFPs and RFQs.Collaborate on creating winning presentations for shortlist interviews, virtual and in-person, with a focus on strategic differentiation.Manage social media channels by creating engaging content and driving audience interaction.Lead production of corporate videos that reflect the company’s mission and core values.Manage and update corporate websites to ensure a strong online presence.Design and produce marketing collateral, including brochures, case studies, and digital assets.Review and approve content and graphics developed by the marketing team.Support maintenance of CRM and project databases.Contribute to the evaluation and execution of the annual marketing plan.Identify and craft compelling industry award submissions.Plan and execute internal and external special events.Coordinate professional project photography.Perform additional duties as required.Qualifications of the Marketing Manager:Bachelor’s degree in Marketing, Communications, Business, or related field.Minimum of five years’ marketing experience, preferably in the A/E/C industry.Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator).Proven expertise in digital marketing and social media strategy execution.Strong copywriting, proofreading, and editing skills.Exceptional project management skills with the ability to juggle multiple assignments.Ability to work independently and collaboratively in a fast-paced environment.Sharp attention to detail and strategic thinking.P-2Seniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionMarketingIndustriesConstructionReferrals increase your chances of interviewing at Mack & Associates, Ltd. by 2xInferred from the description for this jobMedical insuranceVision insurance401(k)Get notified about new Marketing Manager jobs in Chicago, IL.Executive Director, Brand & Fan MarketingChicago, IL $125,000.00-$150,000.00 4 days agoGreater Chicago Area $100,000.00-$135,000.00 2 weeks agoChicago, IL $143,300.00-$214,900.00 2 weeks agoChicago, IL $97,000.00-$130,000.00 3 days agoChicago, IL $143,300.00-$214,900.00 2 weeks agoSenior Director, Global Regional Marketing & EventsChicago, IL $171,200.00-$214,000.00 1 week agoChicago, IL $48,000.00-$48,000.00 3 weeks agoChicago, IL $94,600.00-$141,800.00 2 weeks agoChicago, IL $143,300.00-$214,900.00 1 week agoProduct Marketing Manager, Corporate MarketingChicago, IL $143,300.00-$214,900.00 2 weeks agoNorthbrook, IL $75,000.00-$85,000.00 1 month agoChicago, IL $112,425.00-$157,395.00 1 week agoChicago, IL $296,000.00-$356,000.00 1 week agoAssociate Brand Manager, Marketing InnovationChicago, IL $102,100.00-$127,600.00 2 weeks agoChicago, IL $75,000.00-$75,000.00 1 month agoRegional Marketing Manager - Costa Coffee - Chicago, ILHead of Industry, Google Marketing PlatformChicago, IL $195,000.00-$275,000.00 2 weeks agoChicago, IL $220,000.00-$245,000.00 3 days agoChicago, IL $90,000.00-$110,000.00 1 week agoLN Media & Sponsorship || Regional Brand ManagerDeerfield, IL $80,000.00-$126,500.00 1 day agoChicago, IL $110,000.00-$158,000.00 1 week agoChicago, IL $100,000.00-$130,000.00 1 week agoChicago, IL $60,000.00-$70,000.00 1 day agoSenior Manager, Global Agency & Partner MarketingChicago, IL $178,000.00-$313,000.00 2 weeks agoWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr