LeadStack Inc.

Provide high-level administrative support to the VP including managing schedules, coordinating travel, preparing materials, handling communications, and supporting HR and budget processes. | Bachelor’s degree or equivalent, 5+ years supporting executive-level roles, pharma/biotech experience preferred, strong organizational and communication skills, proficiency in MS Office and Concur. | Job title: Administrative Coordinator Location: Santa Monica, CA Duration: 6 months PR: $30/hr to $35/hr on W2 Description: • We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team. • Responsibilities include managing a wide range of support functions in a fast paced, growing environment. • The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role. Responsibilities (include but limited to): • Manage schedules and coordinate travel and logistics • Prepare materials and presentations for meetings and set up rooms as needed • Responsible for processing and completing expense reports • Answer and triage phone calls for intake team as needed, assist in managing email accounts • Provide general administrative support, including providing copies, maintaining files and updating shared files on the server • Assist HR and hiring manager in coordinating interviews and greeting candidates • Assist with planning department meetings and events including support for agendas and meeting minutes as necessary • Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel • Manage multiple calendars within MS Outlook Other duties as assigned • Compile reports • Manage Org charts • Assist in budget cycles • Assist with SharePoint Requirements: • Bachelor’s degree (or equivalent experience) • 5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment • Experience working in a team environment with other administrative assistants • Exceptional attention-to-detail with the ability to meet aggressive deadlines • Skilled in organizing and prioritizing competing time demands • Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization • Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook • Experience with Concur preferred • Ability to adapt in a constantly evolving environment • Self-motivated with a strong sense of ownership in areas of responsibility • Understanding of the importance of confidentiality and discretion