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Manage the President's schedule, correspondence, communications, and Board of Trustees initiatives while supporting executive leadership and maintaining confidentiality. | Bachelor's degree with 5+ years of executive-level support experience, strong organizational and communication skills, proficiency in Microsoft Office, and ability to handle sensitive information. | Job Title Manager of Presidential Affairs Department President's Office Work Location: Main Campus Duties The Manager of Presidential Affairs plays a key role in supporting the Office of the President in advancing the College’s mission and institutional priorities. This position requires an initiative-taking professional who demonstrates exceptional integrity, strong organizational and writing skills, and a commitment to excellence. The Manager of Presidential Affairs will manage the President’s schedule and correspondence, coordinate key initiatives, draft communications on behalf of the President, and assist with Board of Trustees related initiatives. Essential Duties & Responsibilities Include The Following • Collaborate with the President to promote their public presence and institutional priorities through well-crafted newspaper articles, press releases, and public communications.2. Manage and coordinate the President’s calendar and schedule, including internal and external meetings, community engagement activities, speaking engagements, and special events. Serve as the primary point of contact for scheduling requests, coordinate logistics and follow-up, proactively prioritize and adjust commitments based on institutional priorities and emerging issues; and anticipate and resolve conflicts with discretion and professionalism.3. Monitor and manage the President’s email inbox as needed, flagging urgent communications, drafting responses, and ensuring timely and appropriate follow-through.4. Research, monitor, compile, and synthesize information on current events, legislative issues, and higher education trends to support the President’s messaging and position statements.5. Draft, edit, and proofread speeches, letters, and other communications on behalf of the President with a high level of accuracy, clarity, and professionalism.6. Work closely with the Senior Executive Assistant and Board Liaison to provide support with Board of Trustees meetings, materials preparation, and documentation.7. Assist with governance and Board matters, ensuring accurate record-keeping and procedural compliance.8. Maintain a high standard of written communication, with exceptional grammar, spelling, and attention to detail.9. Serve as a trusted point of contact for internal and external stakeholders, representing the President’s Office with professionalism and discretion.10. Support the work of the Executive Leadership Team as needed.11. Coordinate meeting materials and background information in advance to ensure the President is well-prepared for all engagements.12. Attend meetings as needed and accurately record minutes, ensuring timely distribution and proper documentation of action items, decisions, and follow-up tasks.13. Oversee sensitive and confidential information with the highest level of discretion and professionalism.14. Make sound, independent decisions while exercising good judgment in high-pressure or time-sensitive situations.15. Communicate clearly, respectfully, and professionally, while also being assertive and decisive when necessary.16. Perform other duties and responsibilities as assigned by the President. Education/Experience • Bachelor’s degree in an appropriate field of study required. • Minimum of five (5) years of relevant experience in executive-level support or a related professional role required. Please ensure qualifications are clearly reflected in your resume materials. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required in addition to the experience and education requirements above. • Proven history of providing high-level administrative and project support to senior executives. • Exceptional attention to detail, with strong organizational, communication, and time management skills. • Demonstrated experience in report writing, planning, and preparing professional presentations. • Possesses strong political acumen; ability to navigate governmental, organizational, and social settings effectively. • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Driver’s License required. • Occasional travel, limited weekend, and/or evening hours may be required. Position Status Full Time Hours Monday-Friday 8:00 a.m.-5:00 p.m. Some evening and weekends may be required. Salary/Wage $80,553-$107,464 (plus benefits) Hourly/Salary Salaried Benefits ACMS Position (Administrative, Confidential, Managerial, & Supervisory) Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include: Health, Dental, Vision, Life insurance, Optional life: Disability insurance; Tuition reimbursement; Tuition waiver; SURS Retirement plan; Vacation Days; Holidays; Sick Leave; Personal days; Bereavement days; Tax-sheltered annuity plans Visit these links to learn more about specific benefits for this position: Benefit Highlights Benefit Guide-Details Review Of Applications Begins 10/03/2025 Posting Number AP00537P Open Date 09/18/2025 Open Until Filled Yes Special Instructions To Applicants Please apply online with required materials through our web site at jobs.morainevalley.edu (please do not use third party sites such as Indeed). For best consideration, please submit complete application materials prior to review date (resume, cover letter, references, other material as required). For More Information Office of Human Resources hr@morainevalley.edu 708-974-5704

Provide administrative and frontline support to a federally funded program including data entry, purchasing, scheduling, and event coordination. | Ability to perform clerical and administrative tasks, manage data and inventory, support staff scheduling, and communicate effectively with stakeholders. | Join Our Team at Portland Community College Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. PCC, which is roughly the size of Rhode Island, has three comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area. Wherever you're coming from and wherever you're going in life, Portland Community College has the classes and programs to get you there. Our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community. Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward. PCC will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu. What You'll Do This is a Casual position at Portland Community College and has a working hour limit per fiscal year. Please see the Casual Employment at PCC section below for more details. This casual position provides vital administrative and frontline support, contributing to the daily coordination of a federally funded program that offers Spanish-language instruction and GED® preparation for adult learners. Reporting to the HEP Manager, the Administrative Assistant will work both independently and as part of a team to ensure effective delivery of services and streamlined program functions. Who We Are Looking For Key Duties and Responsibilities: • Provide administrative support to the HEP team and manager. • Manage program data entry and tracking using internal systems. • Process purchasing requests, track inventory, and maintain office supplies. • Support the distribution and tracking of student stipends. • Assist with scheduling staff meetings, preparing agendas, and taking meeting notes. • Maintain organized digital and physical filing systems for program forms and documents. • Help coordinate events, workshops, and student engagement activities. • Communicate effectively with internal and external stakeholders, including students, staff, and partners. Casual Employment at PCC Casual Employment Categories Clerical/Administrative Support Employee can work up to 599 hours in a fiscal year Service Assistant/Maintenance Employee can work up to 599 hours in a fiscal year Skilled Craft Employee can work up to 599 hours in a fiscal year Technical Assistant Employee can work up to 599 hours in a fiscal year Professional Employee can work up to 959 hours in a fiscal year Management/Supervisory Employee can work up to 1039 hours in a fiscal year Casual Compensation Range$15.95 - $18.13 Potential Benefits Eligibility As a new Casual employee, you may be eligible for certain benefits through PCC, such as Oregon Sick Leave and retirement savings plans. More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email PCCBenefits@pcc.edu if you have any questions. Required Oregon Veterans' Preference in Public EmploymentPortland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation: • Veterans: DD214 • Disabled Veterans: DD214 and Letter from the Department of VA Notice of the Availability of the Annual Security ReportPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices. Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees. Contact PCC at pccjobs@pcc.edu if you have questions