IDEA Public Schools

Manage procurement and vendor lifecycle processes, support contract execution, lead and train regional business clerks, and improve operational efficiency in a remote finance operations role. | Bachelor's degree with 2-5 years of procurement, process management, and operations experience, proficiency in Microsoft Office and ERP software, and knowledge of non-profit procurement practices. | Description Finance Operations Analyst IPS Enterprises Role Mission: The Finance Operations Analyst supports schools, regional teams, and national IPS leadership to achieve financial and operational goals. This role requires strong organizational, communication, and systems skills, along with the ability to manage information, meet deadlines, and develop creative solutions. The ideal candidate is adaptable, collaborative, and proactive—able to balance competing priorities, work across teams, and thrive in a fast-paced, evolving environment. Ownership, accountability, and a commitment to continuous improvement are essential. Supervisory Responsibilities: The Finance Operations Analyst will directly manage: • Regional Business Clerks (1-3 per region) Location: This is a remote position with preference given to candidates who live in Florida or Ohio. This position involves working closely with team members in multiple time zones. Regular meetings and collaboration will be required, so you will need to be flexible in your schedule to accommodate different time zones. The primary work hours will be between 8 AM and 5 PM, ET, with flexibility to work outside of these hours when needed to collaborate with other teams. Compensation: Salaries for people entering this role typically start between $68,000 and $80,000 commensurate with relevant qualifications and experience. This role is also eligible for a performance bonus based on individual and organization goal attainment. What You’ll Do – Accountabilities Essential Duties: Process Design: • Support design and user roll out for procurement to pay platform and develop subject matter expertise in system administration • RFP/Bid process • Contribute to contract requirements and competitive procurement including BID/ RFP processes for IPS • Assist with organizing and tracking data for all awarded RFP/BID • Develop and deliver training related to vendor contract requirements • Maintain communication with other campus/department managers around RFP/BID process and updates as needed • Vendor lifecycle and management support • Build and implement vendor and contract lifecycle plan for IPSe • Support selection and negotiation of vendor contracts, pricing, and terms of business with suppliers and review opportunities towards savings by utilizing negotiation and procurement best practices in line with internal policy and best practice • Support vendor escalations, resolution, and contract conclusion • Communicate with vendors to ensure all invoices include appropriate contract numbers and required information Operations: • Lead information management and records documentation in existing systems and new systems in progress • Participate in weekly check-ins and team meetings and report on project plans, strategy for improvements, and tactical deliverables • Act as liaison between campuses, national departments, and vendors, ensuring all contracts are approved by the required individuals or groups in a timely, efficient, and compliant manner • Play critical role in contract execution, gathering signatures and storing contracts in team systems • Monitor for responsible vendor relations; Managerial Responsibilities: • Manage workflows, training, and functional responsibilities for Florida Business Clerks • Check in weekly or bi-weekly, as needed, with each business clerk • Manage any personnel issues in partnership with human resources, National team, and campus leadership • Lead support community for issue identification, resolution • Collaborate with team on just-in-time and professional development calendar beginning spring 2026 and onward, aligned with IPS Finance Policy and IPS procurement to pay systems • Partner with the National IPS VP of Finance to build capacity in budgeting, forecasting, and managing campus operational budgets Special Projects: • Procurement stabilization and support during systems transitions • Purchase goods, materials, equipment, or services in line with IDEA policy as needed on behalf of regions • Obtain additional quotes and documentation as needed to ensure contract compliance • Lead RFC (request for check) review and execution • Provide close intervention as needed for urgent procurement needs • Provide updates and reports when required on special projects • Develop ideas and strategies to improve operational efficiency, add value, aid business performance, reduce cost, and work towards a strategy of continuous improvement • Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities • Provide continuous improvement sessions for purchasing colleagues by gathering trend data for quarterly trainings and summer institute • Take an active leadership role in Beginning of Year committees related to purchasing and attend of all meetings • Add support for annual campus budgeting by helping identify and source potential contracts that will be executed by campus/departments and assist with incorporating contracts during the budget planning process Qualifications • Bachelor's degree; accounting, business administration, or economics preferred. • 2-3 years' experience in procurement, process management, and operations required. 5 years' experience preferred. • Proficiency with Microsoft Office, specifically Excel, and Enterprise Resource Planning (ERP) software. • Knowledge of non-profit procurement practices required. • Prior charter school experience strongly preferred. Knowledge and Skills • Knowledge of basic accounting procedures, purchasing and invoicing supplies and equipment • Ability to build, organize, and refine filing systems, project management tools, and • Ability to use personal computer and software to develop spreadsheets, databases, and word processing files • Strong math, analytical, organizational and communication skills are essential • Detail oriented, entrepreneurial, team player • Computer proficiency and technical aptitude with the ability to use Microsoft products, Microsoft Office, Microsoft Word, Excel, PowerPoint. Application process: Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. Learn more about IDEA: At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

Manage procurement and vendor contract processes, support financial and operational goals, lead regional business clerks, and drive continuous improvement in finance operations. | Bachelor's degree with 2-5 years of procurement, process management, and operations experience, proficiency in Microsoft Office and ERP software, knowledge of non-profit procurement, and preferably charter school experience. | Finance Operations Analyst IPS Enterprises Role Mission: The Finance Operations Analyst supports schools, regional teams, and national IPS leadership to achieve financial and operational goals. This role requires strong organizational, communication, and systems skills, along with the ability to manage information, meet deadlines, and develop creative solutions. The ideal candidate is adaptable, collaborative, and proactive—able to balance competing priorities, work across teams, and thrive in a fast-paced, evolving environment. Ownership, accountability, and a commitment to continuous improvement are essential. Supervisory Responsibilities: The Finance Operations Analyst will directly manage: • Regional Business Clerks (1-3 per region) Location: This is a remote position with preference given to candidates who live in Florida or Ohio. This position involves working closely with team members in multiple time zones. Regular meetings and collaboration will be required, so you will need to be flexible in your schedule to accommodate different time zones. The primary work hours will be between 8 AM and 5 PM, ET, with flexibility to work outside of these hours when needed to collaborate with other teams. Compensation: Salaries for people entering this role typically start between $68,000 and $80,000 commensurate with relevant qualifications and experience. This role is also eligible for a performance bonus based on individual and organization goal attainment. What You’ll Do – Accountabilities Essential Duties: Process Design: • Support design and user roll out for procurement to pay platform and develop subject matter expertise in system administration • RFP/Bid process • Contribute to contract requirements and competitive procurement including BID/ RFP processes for IPS • Assist with organizing and tracking data for all awarded RFP/BID • Develop and deliver training related to vendor contract requirements • Maintain communication with other campus/department managers around RFP/BID process and updates as needed • Vendor lifecycle and management support • Build and implement vendor and contract lifecycle plan for IPSe • Support selection and negotiation of vendor contracts, pricing, and terms of business with suppliers and review opportunities towards savings by utilizing negotiation and procurement best practices in line with internal policy and best practice • Support vendor escalations, resolution, and contract conclusion • Communicate with vendors to ensure all invoices include appropriate contract numbers and required information Operations: • Lead information management and records documentation in existing systems and new systems in progress • Participate in weekly check-ins and team meetings and report on project plans, strategy for improvements, and tactical deliverables • Act as liaison between campuses, national departments, and vendors, ensuring all contracts are approved by the required individuals or groups in a timely, efficient, and compliant manner • Play critical role in contract execution, gathering signatures and storing contracts in team systems • Monitor for responsible vendor relations; Managerial Responsibilities: • Manage workflows, training, and functional responsibilities for Florida Business Clerks • Check in weekly or bi-weekly, as needed, with each business clerk • Manage any personnel issues in partnership with human resources, National team, and campus leadership • Lead support community for issue identification, resolution • Collaborate with team on just-in-time and professional development calendar beginning spring 2026 and onward, aligned with IPS Finance Policy and IPS procurement to pay systems • Partner with the National IPS VP of Finance to build capacity in budgeting, forecasting, and managing campus operational budgets Special Projects: • Procurement stabilization and support during systems transitions • Purchase goods, materials, equipment, or services in line with IDEA policy as needed on behalf of regions • Obtain additional quotes and documentation as needed to ensure contract compliance • Lead RFC (request for check) review and execution • Provide close intervention as needed for urgent procurement needs • Provide updates and reports when required on special projects • Develop ideas and strategies to improve operational efficiency, add value, aid business performance, reduce cost, and work towards a strategy of continuous improvement • Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities • Provide continuous improvement sessions for purchasing colleagues by gathering trend data for quarterly trainings and summer institute • Take an active leadership role in Beginning of Year committees related to purchasing and attend of all meetings • Add support for annual campus budgeting by helping identify and source potential contracts that will be executed by campus/departments and assist with incorporating contracts during the budget planning process Qualifications • Bachelor's degree; accounting, business administration, or economics preferred. • 2-3 years' experience in procurement, process management, and operations required. 5 years' experience preferred. • Proficiency with Microsoft Office, specifically Excel, and Enterprise Resource Planning (ERP) software. • Knowledge of non-profit procurement practices required. • Prior charter school experience strongly preferred. Knowledge and Skills • Knowledge of basic accounting procedures, purchasing and invoicing supplies and equipment • Ability to build, organize, and refine filing systems, project management tools, and • Ability to use personal computer and software to develop spreadsheets, databases, and word processing files • Strong math, analytical, organizational and communication skills are essential • Detail oriented, entrepreneurial, team player • Computer proficiency and technical aptitude with the ability to use Microsoft products, Microsoft Office, Microsoft Word, Excel, PowerPoint. Application process: Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. Learn more about IDEA: At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

Perform purchasing functions including processing bids and purchase orders, developing procurement strategies, vendor communication, and maintaining purchasing documentation in compliance with state laws. | 3-5 years procurement or purchasing experience preferably in education, strong communication and negotiation skills, knowledge of Texas purchasing laws, and a bachelor's degree preferred. | Procurement Analyst Procurement & Contracts Role Mission Perform technical and clerical purchasing functions for the district. Works directly with purchasing staff to implement purchasing procedures and to process bids and purchase orders and ensure compliance with applicable state laws and regulations. Supervisory Responsibilities: None Location: This is a full-time position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate. Some in-person work may be required. Travel Expectations: Minimal; 4 times per year What You’ll Do – Accountabilities Essential Duties: • Purchase instructional materials, furniture, equipment, and supplies for the district by competitive bidding, informal quotations, and negotiations following established district criteria and state purchasing rules. • Work cooperatively with district personnel to determine appropriate specifications, sources, availability, inventory, pricing, shipping, and receiving. • Develop and write procurement strategies for supplier qualifications, specifications, evaluation criteria and pre-award survey requirements. • Write, review and modify specifications for bids. • Initiate contact with vendors to check on quote requests, lead time, availability, invoices, purchase orders, and contracts. • Obtain and study comparative prices and quotations. • Make recommendations for district spending based on quotes obtained based on strategies defined by district. • Receive and evaluate formal bids and/or proposals. • Assist end users with purchase of goods/services in all aspects of the procurement process including entering requisitions, receiving, etc. Provide 1:1 and group trainings; assist with BOY, quarterly, and weekly tactical meetings • Provide backup and work cooperatively with Assistant Purchasing Director to identify new purchasing requirements, develop budget submissions, create spreadsheets identifying metrics and maintain intercompany web page. Additional Duties and Responsibilities: • Prepare and maintain vendor and bidder lists. • Creates, prepares and processes purchasing documents, enters or edits purchase order data in purchasing requisition system. • Prepare, develop and maintain a variety of correspondence, forms and documents as well as specialized reports. • Maintain physical and computerized files for the department. • Other duties as assigned. What You Bring – Competencies Knowledge and Skills: • Knowledge of procedures for purchasing and invoicing supplies and equipment. • Ability to work with numbers in an accurate and rapid manner. • Ability to analyze and organize a filing system of bid-related documentation. Proficient typing, keyboarding, and file maintenance skills. • Ability to use personal computer and software to develop spreadsheets, databases, and do word processing. • Effective communication and interpersonal skills. Proficiency in meeting constant deadlines • Knowledge of State, Texas School Districts and local district purchasing laws, rules and regulations. • Knowledge of District purchasing practices and procedures. • Strong communication skills with the ability to maintain effective working relationships with internal customers and vendor community. • Knowledge of and skill in applying advanced purchasing tools and techniques. • Advanced skill in operating standard (word processing, spreadsheets, etc.) PC software applications. • Skill in developing and preparing specifications and scope of work. Required experience: • 3-5 years of previous experience in procurement or purchasing and accounting, preferably in an education environment; • Excellent influencing, communication, coordination, and negotiation skills. Preferred experience: • Bachelor’s degree required, Business or Accounting preferred. Physical Requirements: None. Desk work. What We Offer: Compensation & Benefits: Salaries for people entering this role typically fall between $63,400 and $73,300, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment. Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/. • IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable. Application process: Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. Learn more about IDEA At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values