Heartflow

Oversee and optimize payroll operations for domestic and international employees, ensuring compliance and system efficiency. | Extensive experience in payroll, leadership in global payroll management, knowledge of payroll laws and systems, and experience with audits and compliance. | Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare. Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide. The Senior Manager, Payroll is a highly motivated, professional leadership role responsible for overseeing the entire US and international payroll function, ensuring accurate and timely payroll processing, multi-jurisdictional compliance with labor and tax laws, optimizing systems, driving system implementations, auditing processes, and maintaining confidentiality and strong stakeholder relations. The Senior Manager, Payroll will be a member of the Accounting team and report to the Sr. Director, Accounting. Job Responsibilities: Lead end-to-end payroll operations, including payroll processing for domestic and global workforces for exempt, non-exempt and international employees, managing complex calculations, deductions, and quarterly/year-end tax filings and promptly resolving payroll issues and inquiries Ensure adherence to all federal, state, and local wage/tax laws; develop policies and align compliance with regulatory and company policies and objectives Oversee payroll software, manage configurations, integrations, and support system upgrades/issues Lead the selection, implementation, and performance management of global payroll service providers Design and implement new procedures, improve payroll processes and workflows, and create/maintain Standard Operating Procedures (SOPs) for efficiency and accuracy Partner with HR, Finance, Legal, and IT to resolve issues, support initiatives including HRIS implementations, and provide guidance Develop scalable processes for US and global workforce growth, including tax registration and local compliance setup in new countries Maintain SOX compliance to ensure internal controls are operating effectively and document evidence of performance Conduct audits, reconcile data, and ensure accurate reporting to regulatory bodies and internal management Assist with financial audits, 401k audits, and other regulatory and compliance audits Manage, train and mentor direct staff Other duties as assigned Skills Needed: Extensive experience in payroll processing, ideally in multi-state/global environments Deep knowledge of payroll laws, tax regulations, and compliance Expertise with payroll software, including time and attendance system, HRIS, and implementation experience Strong analytical, problem-solving, and communication skills Leadership, organizational, and project management abilities Ability to manage multiple priorities and tight deadlines Attention to detail to ensure quality work Ability to work effectively with others in a collaborative team environment Educational Requirements & Work Experience: Minimum of 8+ years of progressive payroll experience, with at least 3+ years in a global leadership capacity Public company experience a plus CPP certification is preferred Prior experience with ADP preferred Proficient in Word, Excel and other Microsoft applications A reasonable estimate of the base salary compensation range is $160,000 to $175,000, bonus, and equity. Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination. Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals. Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.

Oversee operations analytics, workforce planning, and project execution to optimize organizational performance. | Requires extensive experience in operations, analytics, workforce management, and project leadership, with proficiency in BI tools and workforce management platforms. | Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare. Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide. The Director of Operations Analytics and Workforce Management will be responsible for overseeing three critical areas: Workforce Planning and Optimization, Operations Analytics and Operations PMO (Project Management Office). This role involves leading a team of professionals, including analysts and program managers, to achieve operational excellence. Job Responsibilities • Analytics & Performance Management: • Develop and implement a comprehensive operations analytics framework to provide data-driven insights into key performance indicators such as efficiency, capacity utilization, cost effectiveness, and quality of operations. • Establish clear KPIs and create interactive dashboards that serve as a single, reliable source of truth for monitoring and reporting on operational performance. • Utilize advanced analytics techniques to identify emerging trends, predict future outcomes, and provide strategic recommendations to support informed decision-making across the organization. • Workforce Planning & Optimization: • Lead the strategic planning of the workforce to ensure optimal staffing levels that align with service demands and support business growth initiatives. • Implement and refine advanced models, tools, and processes for accurate labor forecasting, efficient scheduling, and continuous productivity optimization to meet customer service targets. • Collaborate closely with Operations leadership, Finance, and the Commercial team to thoroughly evaluate the advantages and disadvantages of various service delivery models, ensuring alignment with overall business objectives. • Program & Project Management: • Work in conjunction with Operations leadership to identify, prioritize, and systematically track key strategic initiatives and projects. • Drive the successful execution of projects from their initial conceptualization through to full implementation, often requiring cross-functional collaboration and coordination. • Cultivate a workplace culture that embraces continuous improvement, leveraging methodologies such as Lean Six Sigma or other similar process optimization frameworks. Experience/Education • A bachelor's degree in a quantitative field such as STEM (Science, Technology, Engineering, Mathematics), Data Analytics, Operations Management, Business Administration, or a closely related discipline is required. An MBA or Master’s degree is preferred. • 10 years+ of progressively responsible professional experience within a manufacturing or service operations environment, with a strong preference for experience in the medical device or regulated life sciences industry. Skills/Qualities Required • Workforce Planning Expertise: Demonstrated expertise in long-term workforce planning, capacity modeling, and cost optimization techniques, including advanced scheduling and intraday resource management. • Proficiency in workforce management tools such as Verint, NICE, Aspect, or similar platforms is essential. • Analytics Expertise: Strong expertise in analytics, encompassing the identification of appropriate metrics, effective metric visualization, and the ability to interpret data to derive actionable insights. • Must be proficient in current business intelligence tools like Tableau, PowerBI, Domo, or similar platforms. • Project Management Proficiency: Demonstrated proficiency in various project management frameworks, with PMP certification being preferred. • Communication Skills: Excellent communication skills are paramount, with the ability to simplify complex information and articulate a clear, concise narrative for a senior executive audience. • Data-Driven Decision Maker: A proven track record of making decisions based on data analysis and insights. • Highly Collaborative: A strong ability to work effectively and collaboratively within teams and across different departments. A reasonable estimate of the base salary compensation range is $210,000 to $260,000, cash bonus, and equity. #LI-Hybrid #LI-IB1 Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination. Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals. Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.