Galdisa USA

Manage front desk duties including answering calls, greeting visitors, handling mail, scheduling meetings, and supporting office operations. | Requires minimum 2 years administrative or clerical experience, high school diploma or GED, proficiency with office equipment and Microsoft Office, and strong communication and organizational skills. | Job Summary The Receptionist serves as the first point of contact, managing front desk duties, handling communications, supporting office operations, and maintaining a professional and welcoming environment. Duties/Responsibilities • Answer and direct incoming phone calls politely, courteously, and professionally. • Greet and welcome visitors promptly, providing assistance and a positive first impression. • Receive, sort, and distribute incoming mail and deliveries; prepare outgoing mail and packages. • Maintain a clean, tidy, and presentable reception area at all times. • Monitor and restock office and breakroom supplies as needed. • Use the intercom system to guide and direct truck traffic, giving clear instructions to drivers. • Schedule and coordinate meetings; manage conference room calendars to prevent conflicts. • Manage visitor, vendor, and contractor access; maintain accurate records of signed documents. • Assist in planning and executing company events and internal activities. • Maintain and update internal newsletters and digital communication displays to inform staff of updates. • Collaborate with team members to ensure smooth daily office operations and administrative support. • Perform other related administrative duties as assigned. Skills And Abilities • Strong organizational skills with exceptional attention to detail. • Proficiency in operating standard office equipment (e.g., phones, printers, intercom systems). • Excellent verbal and written communication skills. • Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.). • Ability to maintain confidentiality and exercise sound judgment. • Bilingual proficiency in English and Spanish (preferred). Experience • Minimum of two (2) years of administrative or clerical experience. Education • High school diploma or GED equivalent required. Physical Requirements • Ability to sit for prolonged periods while working at a computer.