Fenwick & West

The Client Accounting Specialist will manage the financial aspects of assigned partners’ client portfolios, ensuring accurate billing and adherence to guidelines. They will also monitor accounts receivable and develop collection strategies while maintaining regular client contact. | Candidates should have 5+ years of legal billing experience and proficiency in automated billing systems, particularly Aderant. A bachelor's degree is required along with strong analytical and communication skills. | Job Description Summary:Fenwick is seeking a Client Accounting Specialist who will be responsible for all financial aspects of managing the assigned partners’ portfolio of clients which are performed in accordance with departmental standards. The Client Accounting Specialist will work closely with the finance management team and integrate best practices while delivering best in class service internally to our partners and externally to our clients. Job Description: Review Client and Matter set up (including rates, discounts, invoice formats and deferrals, etc.) to ensure adherence to engagement letters, billing guidelines, manage to attorney preferences and address any differences timely to provide accurate billing. Maintain documentation of all non-standard billing requirements. Update the Client and Matter Billing Instructions in Aderant, CET data base to ensure they remain current. Monitor work in progress to ensure all matters are billed per approved agreement and schedule, ensure necessary billing systems reflect current status. Produce, review and distribute prebills on a monthly basis and as needed for review by attorneys, coordinate with secretarial team to obtain prebills by monthly due date. Perform various billing functions as required to produce client invoices (edits, write downs, transfers, discounts, etc.). Audit all edits once pushed into Aderant (narrative and mathematical calculations), ensure calculations are correct and in accordance with special billing requirements prior to posting. Ensure client invoices are mailed or delivered timely in accordance with firm guidelines as well as any client guidelines. Manage attorney and client deadlines; estimate due dates as required for monthly accruals and/or closings and monthly billing due dates. Meet with billing attorneys on a regular basis to discuss new clients and matters, any special billing arrangements, aged WIP and aged Accounts Receivable or issues/disputes that require action. Actively monitor accounts receivable balances while upholding and maintaining the firm’s collection policies and procedures; escalate significant or delinquent balances to the attention of billing attorneys and management in timely manner, actively suggest collection strategies and monitor as necessary, maintain ARCS categories to reflect current client status. Maintain regular client contact to follow-up on aged billings, payments and/or promise to pay. Research and resolve client disputes timely. Engage attorney’s assistance as necessary to resolve issues promptly. To minimize financial risk exposure on aged accounts, develop and maintain collection strategies, negotiate payment arrangements and/or propose payment schedules as necessary with partner consent. Effectively utilize Aderant, ARCS, EIS, and other reports to assist with the collections process and reporting (including the Intranet). Work with Cash Receipts staff to research and resolve misapplied payments, unapplied cash/trust balances are kept to a minimum. Prepare write-off/write-down requests as necessary; ensure all proper approvals are received prior to processing adjustments. Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests. Maintain client files and correspondence (iManage). Monitor billing hotline and time correction DTE alias on a rotational basis. Share system process enhancement ideas. Propose client support enhancement ideas to attorney/management (streamline efficiencies). Utilize LinkedIn Learning for increased growth in skills, software and/or industry. Perform other related duties as assigned. Desired Skills & Qualifications Ability to handle complex accounts with limited assistance. Strong attention to detail, accuracy and organizational skills. Strong analytical and troubleshooting skills. Ability to use judgment to assess various courses of action and potential impact. Communicate effectively; both verbal and written with attorneys, staff professionals and clients. Supportive of business changes within the workplace. Ability to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environment. Strong teamwork skills. Proficient in Microsoft Office (Excel, Word, Outlook). Reporting to the Client Accounting Manager, the ideal candidate will have 5+ years of legal billing experience with automated billing systems and an understanding of legal industry’s standard billing requirements. Experience with Aderant expert (previously CMS) and/or automated accounting systems required. Bachelor’s degree required. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $60,800 - $86,000 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request. Our Story For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.

The Client Accounting Coordinator is responsible for managing the financial aspects of an assigned partners’ portfolio, ensuring accurate billing processes and maintaining client accounts. This role involves preparing invoices, collaborating with attorneys, and supporting collections activities. | The ideal candidate should have 1-3 years of finance and/or general accounting experience, along with a Bachelor’s degree in accounting or finance. Strong analytical, communication, and organizational skills are essential for success in this role. | Job Description Summary:The Client Accounting Coordinator role is a junior level, hands-on position that is responsible for managing the financial aspects of an assigned partners’ portfolio in accordance with the Firm’s and Client’s standards. The ideal candidate will have the opportunity to learn and grow on a dynamic team, in a fast-paced team-oriented environment. This position offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives. Job Description: Client Matter Set Up and Maintenance Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals, etc. to ensure and accurate billing process. Responsible for reviewing engagement letters and billing guidelines to make sure matters are set up according to firm/client standards. Continuous maintenance and documentation of all non-standard billing requirements. Management of Pending Accounts Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter. Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing. Prebills Prepare, review and distribute prebills on a monthly basis (paper/PM system); frequency may change depending on attorney portfolio. Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc. in Aderant and Prebill Viewer system. Attention to details to ensure accuracy of completed invoices. Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines. Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete, such as adding attorneys, matters and rates, into the various e-billing systems. Provide estimates to attorneys and clients as required by due dates. Provide client account analysis utilizing the various system tools (Aderant, EIS, FRP, ARCS, etc.). Collections Support the full assigned portfolio collection activities of account status and any escalations required. Communicate that with partners on above status and take accurate on next steps. Share with Collections the feedback from partners and monitor progress/resolution. Responsible for coordinating monthly meetings with assigned billing attorneys to understand how to manage their portfolio(s) by: discussing new clients and matters, any special billing arrangements, and aged WIP (Work In Progress). Responsible for communicating and assisting clients who are seeking alternative payment plan solutions. Work with Cash Receipts staff to research and resolve misapplied payments, outstanding trust or unapplied cash balances. Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary; ensure all proper approvals are received prior to processing adjustments. Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests. Monitor billing and AR hotline and time correction DTE alias on a rotational basis. Act as back up support and provide coverage for team as needed. Perform other related duties as assigned. Desired Skills and Qualifications Self-Starter, able to work with minimal support and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor. Possess strong analytical and problem-solving skills. Effective verbal and written communication skills. Ability to handle and maintain confidential and sensitive information with the appropriate discretion. Ability to organize and prioritize multiple tasks in fast paced, deadline-driven environment. Attention to detail is required to proofread invoices/reports, emails, and other communication in order to deliver accurate and thorough work product. Ability to use good judgment to assess various courses of action and their potential impact. Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business. Contributes to building a positive team spirit. Reporting to the Client Accounting Supervisor, the ideal candidate will have 1-3 years of finance and/or general accounting experience; Bachelor’s degree in accounting/finance and legal billing and accounting systems preferred. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $48,000 - $68,400 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request. Our Story For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.

Support partners in managing client and referral networks, coordinate business development activities, prepare marketing materials, and assist in proposal responses. | 10+ years experience in marketing, business development or pursuit management, proficiency with CRM tools, excellent communication and relationship skills, and understanding of technology/start-up ecosystems. | Job Description Summary:Fenwick is seeking a hands-on and proactive Senior Business Development Manager to work side-by-side with our Start-Up/VC Partners in managing their client, referral, and social networks. As a trusted advisor to the leaders in your market(s), you will bring insights, leading practices, and creative thinking to support them in their business development efforts. This position can be based in any of our U.S. office locations and offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives. Job Description: Support partners in the management of their contact networks, including staying top-of-mind with key contacts and tracking and organizing the partners’ ongoing efforts. Manage and help maintain a database of current clients, prospective clients, referrals, marketing and sales activities. Help identify potential opportunities to introduce other practices to our scaling corporate clients. Be a trusted advisor for the leaders in your market(s) by bringing insights, leading practices, and creative thinking to support them in their business development efforts. Evaluate the quality of various entrepreneurial events/organizations to help focus partners’ efforts on such events/organizations. Coordinate and schedule business development, networking and other related activities and meetings. Attend and secure speaking engagements at such events and coordinate with partners attending in developing/evaluating leads on quality companies. Assist partners with the screening of certain unfunded start-up opportunities. Support in referrals of clients seeking funding (both funded and unfunded) to VC contacts. Directly participate in and train administrative assistants on social media (including Twitter and LinkedIn) to support partner reputation building and direct targeted communications to individuals and various network groups. Draft introductions, gratitude letters, reminders, confirmations, and other correspondence and emails. Act as an accountability resource for the partners to help them achieve the networking goals they set for themselves. Prepare research and marketing/sales materials for meetings with prospective clients. Assist in responding to proposal opportunities. Assist in completing postmortems on pitches. Desired Skills and Qualifications: Impeccable written and verbal communication skills, that meet the demands of high-performing large law firm partners. Experience in marketing, business development and/or pursuit management required. Excellent relationship development and persuasive skills—at all levels of the organization. Strong project- and people-management skills. Strong analytic, critical thinking, and creative capabilities. Intermediate to advanced social networking skills. Understanding of technology industries (software, mobile, life sciences, cleantech, etc.) and start-up ecosystem. Versed in Salesforce or other CRM based tools. Highly proficient in MS Office Suite (Word, Outlook, PowerPoint, SharePoint, Excel). Reporting to the Director of Business Development, the ideal candidate will have 10+ years of experience; law firm, Big Four, or professional services experience a plus. Account management and/or customer relationship management experience preferred. Bachelor’s degree required; MBA or JD preferred. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $153,000 - $228,750 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request. Our Story For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.