Epilepsy Foundation

Gather, analyze, and manage information on donors and prospects to support fundraising efforts. | Minimum 3-5 years of prospect research experience, familiarity with CRM systems like Salesforce, and strong analytical, communication, and ethical research skills. | SUMMARY The Prospect Researcher is responsible for gathering, analyzing, and managing information on current and prospective donors, including individuals, corporations, and foundations. This role supports the Division of Advancement’s strategic priority of expanding the Foundation’s base of support by identifying and qualifying new prospects and ensuring high-potential prospects are effectively queued for gift officer portfolios. The Prospect Researcher upholds the highest standards of ethical conduct and confidentiality in accordance with the Association of Professional Researchers for Advancement (APRA) guidelines and plays a critical role in enabling relationship-building and fundraising success through high-quality research and data stewardship. DUTIES AND RESPONSIBILITIES: Prospect Research and Analysis (50%) Produce timely, in-depth research on individuals, corporations, and foundations using a wide range of biographical, organizational, and financial sources. Utilize online databases, internet resources, library and government records, and other public information repositories. Analyze and document complex information to assess financial capacity, philanthropic interests, giving propensity, and organizational or personal linkages. Extract and record key data to inform donor cultivation and solicitation strategies. Prospect Identification and Development (30%) Proactively identify and qualify new major gift prospects ($25,000+) using internal database research and external research methodologies. Apply advanced research techniques, electronic searches, and data mining strategies to build a robust pipeline of potential donors. Develop and maintain a sufficient pool of qualified prospects to support fundraising initiatives. Pipeline Management and Prioritization (15%) Collaborate with leadership to support prospect pool and pipeline prioritization. Ensure prospect research findings—including ratings, interests, and affiliations—are accurately recorded and maintained in the CRM. Develop and implement strategies to ensure newly identified prospects are accessible for cultivation by fundraising staff. Division Support (5%) Perform additional duties as assigned in support of the Division of Advancement. ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES: Demonstrated experience in prospect research, development, library research, or a related information field, preferably within a patient advocacy or human health environment. Strong analytical skills with the ability to interpret complex financial and legal documents (e.g., SEC filings, real property records). Proven ability to identify philanthropic patterns, relationships, and giving potential. Excellent written communication skills, with the ability to tailor content to specific audiences. Experience developing proactive prospecting methodologies, including database queries and data mining. High attention to detail and ability to maintain accurate and timely data records. Ability to work independently, manage competing priorities, and meet deadlines. Strong interpersonal skills, diplomacy, and professionalism. Commitment to discretion, confidentiality, and ethical research practices. Self-motivated, curious, persistent, and results-oriented. Knowledge of APRA ethics standards. Fundraising, peer-to-peer fundraising, major gifts, corporate fundraising, or special events experience is a plus. EDUCATION REQUIREMENTS Bachelor’s degree required. EXPERIENCE REQUIREMENTS 3–5 years of prospect research experience, preferably in a human health or patient advocacy setting. Minimum of 2 years of experience identifying, qualifying, and segmenting donor pools. Experience with CRM systems (Salesforce preferred). Familiarity with web-based research tools used to build prospect profiles. SUPERVISORY RESPONSIBILITIES None. MANAGES 0 direct reports. TRAVEL, WORK ENVIRONMENT, AND PHYSICAL REQUIREMENTS Full-time position (35 hours per week), with flexibility and occasional evening or weekend work required due to events. Work involves prolonged periods of computer use and document review. Occasional standing, movement, and lifting up to 30 pounds for event setup (e.g., boxes, tables, chairs). Telework privileges may be requested in accordance with Foundation policy; satisfactory performance and excellent customer service are required. Regular attendance at Foundation meetings, trainings, and events is expected. Pay Range $60,000 - $65,000

Manage and administer employee benefits and leave programs, ensuring compliance with relevant laws and regulations, and support related HR functions. | Requires 4+ years of experience in employee benefits, knowledge of applicable laws, and proficiency with HRIS and benefits systems. | Summary The Benefits Specialist’s primary responsibility is to manage and administer benefit and leave programs for the Foundation and to ensure compliance with ERISA, HIPAA, ACA, COBRA, Section 125, FMLA, State Leaves, Unemployment, Workers’ Compensation, and other federal and state regulations affecting employee benefits plans. This role is required to maintain confidentiality and to safeguard sensitive employee and HR information, files, records, and data. The ideal candidate has previously worked in a relevant role within a similar organization. You will manage the day-to-day administration of health, dental, vision, life, disability, wellness, retirement, leave, and mandated benefits. In this role, you will also manage eligibility and enrollment; build and maintain relationships with plan providers; manage benefit invoices and payroll deductions and contributions; resolve disputes; and manage job descriptions and classifications. In addition, you must be well-versed in employee benefits, leave, compliance, and coordinating the annual benefits renewal. You must have strong organizational and analytical skills; maintain a thorough understanding of and stay up to date with relevant laws and regulations; ensure confidentiality of information; and possess effective program and time management skills. Duties and Responsibilities (90%) Benefit and Leave Management and Administration (80%) You will ensure compliance with ERISA, HIPAA, ACA, COBRA, Section 125, FMLA, Workers’ Compensation, and all other federal and state regulations affecting employee benefits. You will provide day-to-day administration of health, dental, vision, life, disability, wellness, and retirement programs (401(k)). This also includes determining eligibility, offering coverage, and administering leave, workers’ compensation, and unemployment claims. You will serve as the primary point of contact for employee benefits and leave, and as an escalation point for complex employee benefit inquiries and issue resolution. You will collaborate with HR, Payroll, and external vendors to maintain the integrity and effectiveness of the Foundation’s benefits programs. You will prepare, review, distribute, and maintain compliance documentation, including Summary Plan Descriptions (SPDs), Summary of Benefits and Coverage (SBCs), Form 5500 filings, and required employee notices. You will administer nondiscrimination testing, ACA reporting, and audit preparation. You will coordinate the annual renewal and open enrollment activities, including system setup, distribution of employee communications, and vendor coordination. You will monitor regulatory changes and partner with the CHRO and legal counsel to interpret and implement new requirements. You will audit benefit enrollment data, payroll deductions, and employer contributions for accuracy and timeliness, collaborating with Payroll and HR to ensure accuracy and timeliness. You will oversee vendor and plan compliance with Business Associate Agreements and data privacy standards. You will collaborate with brokers, carriers, and third-party administrators to ensure accurate eligibility, billing, and claims management. This includes monitoring and managing automated file feeds for health and retirement plans. Compensation Support (10%) You will assist with maintaining job descriptions, levels, and determining job classifications. You will support the annual merit and compensation processes, including updating the HRIS with salary information. Additional Duties and Responsibilities (10%) As needed, you will respond to and submit information and statistics for regulatory agencies and organizations. Other duties, as assigned. Education and Experience HR or related degree and/or equivalent work experience. Four (4) or more years of practical experience administering employee health and welfare, leave, and retirement plans. PHR, CEBS, QKA, or other relevant certifications are desirable. Extensive knowledge of employee benefits, employment regulations, and applicable laws. Insurance industry knowledge. Experience working in a variety of benefit plan structures (including consortium benefits). Strong computer literacy and familiarity working with data file feeds. ADP WorkforceNow experience is strongly preferred. Nonprofit experience is desirable. Additional Knowledge, Skills, and Abilities Deep understanding of health insurance, retirement, disability, life insurance, and wellness programs. Working knowledge of compensation laws, principles, practices, and procedures. Ability to work independently with minimal supervision on assigned duties; a strong sense of ownership and urgency in completing assigned job duties is essential. Proficiency in HR technology, Microsoft Office applications, and related software. Proven ability to meet deadlines and operate effectively under high work pressure. Excellent written, verbal, and interpersonal communication skills. Excellent time management, organizational, and problem-solving skills. Uses sound judgment and maintains strict confidentiality. Travel, Work Environment, and Physical Requirements Work is performed remotely from an approved location. HR staff must adhere to telework policies and procedures, including safeguarding information and equipment. Satisfactory performance and excellent customer service must be maintained. Prolonged periods of sitting at a desk and working on a computer. Occasional travel is required for events, conferences, or business meetings. Regular attendance is required for Foundation meetings and trainings. Compensation $70,000 - $80,000 annualized, base pay amount

Provide high-level administrative support to the CEO and Board, including calendar and email management, meeting coordination, travel and expense management, and project support. | Minimum 3 years supporting C-level executives and boards, advanced Microsoft Office and video conferencing skills, project management, confidentiality, and ability to work EST hours remotely. | Summary The Executive Assistant is responsible for providing high-level and comprehensive administrative support to the CEO and Board of Directors, serving as a confidential assistant and an excellent collaborator. The Executive Assistant performs a wide variety of daily administrative and executive support-related activities, with minimal or no supervision, to facilitate the CEO’s ability to effectively lead the organization. This includes calendar management and scheduling; board meeting management and governance support; managing logistics for executive meetings, including collecting and preparing information for meetings; project coordination; designing and producing complex documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements; reconciling credit card statements; and completing expense and mileage reports. This dynamic position requires the ability to anticipate needs (be proactive), think critically, have a high level of digital efficiency and proficiency, offer solutions to problems with a high level of professionalism and confidentiality, and effectively communicate and interact with diverse staff and other constituents of all levels. In addition, this position must be able to travel as needed and work on an Eastern Standard Time (EST) schedule. Primary Duties and Responsibilities Support to the CEO: Strategic calendar management: Provides efficient calendar management and scheduling of CEO commitments and organizational meetings/events. Requires high-level interaction with internal and external parties. Prioritizes inquiries and requests while troubleshooting conflicts, making judgements and recommendations to ensure smooth day-to-day engagements. Email management/communications: Strategically manages the CEO’s email communications, developing an inbox structure based on preferences. Acts as coordinator and bridge for smooth communication between the CEO, staff, board members, and external contacts, maintaining credibility, trust, and support with all constituencies. Daily CEO briefings: Works closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," staying attuned to environmental issues and keeping the CEO updated. Anticipates needs in advance of meetings, conferences, and events. Meeting management: Coordinates all executive meetings and retreats. Shadows the CEO in critical meetings, taking notes, tracking, and following up on action items as necessary. Liaison: Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including highly confidential or critical issues. Prioritizes and determines the appropriate course of action, referral, or response, reflecting the CEO’s style and organizational policies. Project coordination: Serves as project manager for special projects, including planning, coordinating presentations, compiling and disseminating information, and participating in other organizational initiatives. Travel/expense management: Coordinates CEO travel. Reconciles the CEO’s credit card statements; assists with managing the executive office budget; processes executive/board-related expense reports. Acts under delegated authority from the President/CEO. Support to the Board of Directors: Liaison/communications: Acts as liaison and provides support to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties. Arranges and coordinates logistics for board and committee meetings: scheduling, drafting agendas, developing and distributing presentation materials, and recording minutes. Ensures compliance with bylaws and manages all board-related communications. Meeting management: Prepares materials for board meetings, including coordinating dates with the Chair, Committee Chairs, and CEO, issuing notices, setting deadlines, editing documents, and preparing final materials for CEO review. Works with departments to ensure timely distribution. Coordinates ancillary materials such as presentations to meet the CEO’s specifications. Governance support: Drafts minutes for Board and committee meetings, secures approvals from the Chair and CEO, and prepares them for presentation. Maintains records of minutes, motions, resolutions, corporate documents, and insurance policies. Ensures board directories are up to date and supports board elections, orientations, and governance documentation. Other Administrative and Executive-Related Support: Provides administrative support to the CEO, Board of Directors, affiliates, and related committees. Drafts, proofreads, and edits agendas, itineraries, minutes, memos, and correspondence. Available to travel for meeting and conference coordination. Exercises autonomy in performing administrative functions. Manages highly confidential and sensitive information. Implements and maintains electronic filing systems and recordkeeping. Other projects and duties as assigned. Additional Responsibilities: Other projects and duties as assigned. Supervisory Responsibilities: This position does not have supervisory responsibilities. Education and Experience: Minimum of 3 years’ experience as an Executive Assistant or in a similar role directly supporting a CEO and C-Level executives, as well as board of directors. Experience managing highly confidential information. Experience managing multiple high-level projects. Knowledge, Skills, and Abilities: Strong project management and collaboration skills. Knowledge of nonprofit structures, organization, and administrative procedures. Advanced proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint) and Adobe Acrobat. Advanced expertise with Zoom and Teams video conferencing platforms. Experience with platforms such as Onboard, Salesforce, PN3, Egencia, ADP, and AI project management tools. Ability to assess priorities and make decisions on appropriate responses and actions. Strong professional communication skills, internally and externally. Experience reconciling credit card and expense reports. Ability to manage highly confidential and sensitive information. Work Environment, Travel, and Physical Demands: Remote position based in the Eastern Time Zone. Full-time role, 35 hours per week, Monday–Friday, with EFA core hours of 10 am–4 pm EST. Regular use of office equipment in a remote environment. Must be able to sit for extended periods at a computer, lift and move boxes/equipment as needed, and set up meeting spaces. Travel up to 25% for meetings and events. Expected to regularly attend Foundation meetings and trainings. Salary Range: $70,000 - $73,000