Epilepsy Foundation

Developing and overseeing training programs, managing LMS, and leading educational initiatives for a health-focused organization. | Master's degree preferred, experience in educational training, curriculum development, managing LMS, and supervising staff. | Summary Reporting to the Vice President, Programs and Training, the Senior Director, Training & Education is responsible for directing the development and implementation of all training activities offered to achieve the organization’s educational mission. The Senior Director, Training & Education will have the ability to: Develop learning programs and lead the organization’s efforts as a continuing education provider for a variety of professionals to strengthen public education and knowledge about seizures and epilepsy, Oversee the development, planning, implementation and evaluation of all the education and learning opportunities within the learning management system (LMS) and with the local network of the organization’s offices and partners, Design and deliver distant learning and programs, and support cross-departmental activities, Lead and maintain accreditation processes for the organization as a continuing education provider, and Conduct presentations to outside organizations to promote the work of the organization and its mission. Essential Duties & Responsibilities Provides oversight for multiple staff members and contractors/consultants supporting activities to meet program development, implementation and evaluation objectives of the training programs. Grows the training capacity of the Foundation’s network and partners. Ensures compliance with IACET Standard requirements. Creates tools and resources to support technical assistance for the organization’s local network and partners; provides technical assistance through site visits and conference calls. Maintains a comprehensive training work plan for each program, updating work plans on a quarterly basis and reporting to supervisor any variables in the work plan or program budgets. Conducts national and local outreach through presentations and conference workshops to promote assigned programs and initiatives. Coordinates national partnerships to support program outreach and expansion of training and educational offerings. Stays abreast of the latest educational research, literature, and issues related to assigned initiatives, projects and audiences. Oversees the primary liaisons for all assigned workgroups/advisory committees outlined in the program scope of work. Interfaces with the local network and partners to provide training, coordination, and monitoring of programs related to federal cooperative agreements and corporate sponsor agreements. Manages online learning management systems and data collection. Oversees implementation of online learning communities in system. Identifies potential funding sources. Develops educational materials and curricula for training of various groups on topics related to the targeted populations. Collaborates with internal departments for coordination of resources to ensure favorable workflow of activities. Provides reports on training and education milestones, targets and deliverables. Develops and monitors program budget as requested. Performs related work as required. Education & Experience Preferred master’s degree in communications, public health, education, or health service area considered. Preferred experience in educational training and curriculum development in a public health or education, not-for-profit service-based organization, or other relevant work experience. Experience in managing learning management systems within a national organization or complex healthcare setting. Experience in policy, systems and environmental approaches to chronic disease prevention and health promotion. Experience working within a state or county health agency and/or a health system. Ability to apply culturally and linguistically appropriate services standards to educational training programs. Experience with continuing education credentialing practices. Experience in supervising staff. Specific Knowledge, Skills, & Abilities Knowledge of: Health education theory, public health program development best practices. Contemporary adult learning principles. Educational curriculum development policy, systems and environmental change. Chronic disease domains. Learning management systems and e-learning authoring tools. Effective principles and practices of program management and program evaluation. Microsoft Office, social media, and other business and educational technology applications to support learning and engagement. Ability to: Oversee a robust learning management system for a national organization. Lead a national training program for chronic disease management and health promotion. Communicate, orally and in writing, with a variety of stakeholders including service providers, individuals from diverse cultural backgrounds, and those with disabilities. Lead and maintain a continuing education program for a variety of professionals. Work independently on a variety of diverse tasks with minimal supervision. Travel as needed to support programs. Supervisory Responsibilities Yes Pay Range: $109,000 - $119,000

Provide high-level administrative support to the CEO and Board, including calendar and email management, meeting coordination, travel and expense management, and project support. | Minimum 3 years supporting C-level executives and boards, advanced Microsoft Office and video conferencing skills, project management, confidentiality, and ability to work EST hours remotely. | Summary The Executive Assistant is responsible for providing high-level and comprehensive administrative support to the CEO and Board of Directors, serving as a confidential assistant and an excellent collaborator. The Executive Assistant performs a wide variety of daily administrative and executive support-related activities, with minimal or no supervision, to facilitate the CEO’s ability to effectively lead the organization. This includes calendar management and scheduling; board meeting management and governance support; managing logistics for executive meetings, including collecting and preparing information for meetings; project coordination; designing and producing complex documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements; reconciling credit card statements; and completing expense and mileage reports. This dynamic position requires the ability to anticipate needs (be proactive), think critically, have a high level of digital efficiency and proficiency, offer solutions to problems with a high level of professionalism and confidentiality, and effectively communicate and interact with diverse staff and other constituents of all levels. In addition, this position must be able to travel as needed and work on an Eastern Standard Time (EST) schedule. Primary Duties and Responsibilities Support to the CEO: Strategic calendar management: Provides efficient calendar management and scheduling of CEO commitments and organizational meetings/events. Requires high-level interaction with internal and external parties. Prioritizes inquiries and requests while troubleshooting conflicts, making judgements and recommendations to ensure smooth day-to-day engagements. Email management/communications: Strategically manages the CEO’s email communications, developing an inbox structure based on preferences. Acts as coordinator and bridge for smooth communication between the CEO, staff, board members, and external contacts, maintaining credibility, trust, and support with all constituencies. Daily CEO briefings: Works closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," staying attuned to environmental issues and keeping the CEO updated. Anticipates needs in advance of meetings, conferences, and events. Meeting management: Coordinates all executive meetings and retreats. Shadows the CEO in critical meetings, taking notes, tracking, and following up on action items as necessary. Liaison: Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including highly confidential or critical issues. Prioritizes and determines the appropriate course of action, referral, or response, reflecting the CEO’s style and organizational policies. Project coordination: Serves as project manager for special projects, including planning, coordinating presentations, compiling and disseminating information, and participating in other organizational initiatives. Travel/expense management: Coordinates CEO travel. Reconciles the CEO’s credit card statements; assists with managing the executive office budget; processes executive/board-related expense reports. Acts under delegated authority from the President/CEO. Support to the Board of Directors: Liaison/communications: Acts as liaison and provides support to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties. Arranges and coordinates logistics for board and committee meetings: scheduling, drafting agendas, developing and distributing presentation materials, and recording minutes. Ensures compliance with bylaws and manages all board-related communications. Meeting management: Prepares materials for board meetings, including coordinating dates with the Chair, Committee Chairs, and CEO, issuing notices, setting deadlines, editing documents, and preparing final materials for CEO review. Works with departments to ensure timely distribution. Coordinates ancillary materials such as presentations to meet the CEO’s specifications. Governance support: Drafts minutes for Board and committee meetings, secures approvals from the Chair and CEO, and prepares them for presentation. Maintains records of minutes, motions, resolutions, corporate documents, and insurance policies. Ensures board directories are up to date and supports board elections, orientations, and governance documentation. Other Administrative and Executive-Related Support: Provides administrative support to the CEO, Board of Directors, affiliates, and related committees. Drafts, proofreads, and edits agendas, itineraries, minutes, memos, and correspondence. Available to travel for meeting and conference coordination. Exercises autonomy in performing administrative functions. Manages highly confidential and sensitive information. Implements and maintains electronic filing systems and recordkeeping. Other projects and duties as assigned. Additional Responsibilities: Other projects and duties as assigned. Supervisory Responsibilities: This position does not have supervisory responsibilities. Education and Experience: Minimum of 3 years’ experience as an Executive Assistant or in a similar role directly supporting a CEO and C-Level executives, as well as board of directors. Experience managing highly confidential information. Experience managing multiple high-level projects. Knowledge, Skills, and Abilities: Strong project management and collaboration skills. Knowledge of nonprofit structures, organization, and administrative procedures. Advanced proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint) and Adobe Acrobat. Advanced expertise with Zoom and Teams video conferencing platforms. Experience with platforms such as Onboard, Salesforce, PN3, Egencia, ADP, and AI project management tools. Ability to assess priorities and make decisions on appropriate responses and actions. Strong professional communication skills, internally and externally. Experience reconciling credit card and expense reports. Ability to manage highly confidential and sensitive information. Work Environment, Travel, and Physical Demands: Remote position based in the Eastern Time Zone. Full-time role, 35 hours per week, Monday–Friday, with EFA core hours of 10 am–4 pm EST. Regular use of office equipment in a remote environment. Must be able to sit for extended periods at a computer, lift and move boxes/equipment as needed, and set up meeting spaces. Travel up to 25% for meetings and events. Expected to regularly attend Foundation meetings and trainings. Salary Range: $70,000 - $73,000