Davis Wright Tremaine LLP

The E-Billing Specialist is responsible for submitting monthly invoices through vendor sites and maintaining progress reports of submitted and rejected invoices. The role requires clear communication with clients, attorneys, and vendor support to resolve e-billing issues. | Candidates should have 3+ years of experience in an accounting department, preferably in a law firm or professional services organization. A college degree in Finance or Accounting is preferred, along with advanced skills in Microsoft Excel and Word. | This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Electronic Billing Specialist to join our team in our Seattle, Portland, Los Angeles, San Francisco, Anchorage, New York, or Washington D.C. offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. This position is responsible for submitting monthly invoices through vendor sites, maintaining monthly progress reports of submitted and rejected invoices, monitoring client/vendor system requirements, and other tasks as assigned. This position will require clear and concise communication with clients, attorneys, staff, and vendor support. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Ensure the timely and accurate submission of electronic invoices for assigned clients; provide quality assurance and review invoices for compliance with client e-billing requirements Upload and submit invoices using the eBillingHub and 50+ vendor sites Independently analyze, troubleshoot, and resolve complex e-billing issues Partner with clients and attorneys to address rejected or pending invoices; follow up promptly and regularly until a resolution is reached Establish strong working relationships with clients, attorneys, and staff and communicate regularly regarding e-billing setup, issues, and questions Create and maintain detailed electronic notes for each client, including client-specific and vendor-specific requirements; work closely with the Billing team to ensure client requirements are followed Create and upload client accrual spreadsheets as needed Manually edit invoices as necessary to incorporate client submission requirements Maintain client vendor sites, reconcile firm and client information, and coordinate with Rate Administrator and attorneys to update rates, budgets, or status reports Implement new e-billing clients and vendors, including mapping in the eBillingHub and setup in Aderant Assist with other accounting projects, as needed Join us if you have: 3+ years in an accounting department preferred; previous experience in a law firm or professional services organization, supporting a multi-office environment, strongly preferred College degree in Finance or Accounting, preferred Advanced skills in Microsoft Excel and Microsoft Word Ability to prioritize workload, multi-task, and work independently Data-oriented with a high degree of accuracy, attention to detail, and quality control Ability to meet deadlines and handle stressful situations in a calm, composed manner Excellent customer service and communication Excellent time management and organizational skills Demonstrated ability to learn new technologies quickly and independently Knowledge of eBillingHub, BillBlast, Aderant, Elite 3E, or other similar softwares, preferred Ability to establish and maintain professional relationships with clients and colleagues Ability to work overtime as needed Who We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. What’s in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Washington State The annualized salary range for this position in Washington is $72,000 to $79,000 ($36.92 to $40.51 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. California The annualized salary range for this position in Los Angeles is $69,000 to $79,000 ($35.38 to $40.51 hourly); and in San Francisco is $77,000 to $88,000 ($39.49 to $45.13 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. New York The annualized salary range for this position in New York City is $71,000 to $81,000 ($39.01 to $44.51 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. District of Columbia The annualized salary range for this position in Washington D.C. is $73,000 to $82,000 ($37.44 to $42.05 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:www.dwt.com/dei. Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com. #LI-AF1

Manage incoming and outgoing mail and packages, provide messenger services, assist attorneys and staff with office support tasks, and maintain office supplies and organization. | At least 2 years of office support or customer service experience, proficiency with Microsoft Office, strong interpersonal skills, ability to lift 40 lbs and work on feet, valid driver's license, and high school diploma or GED. | Description This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Coordinator to join our team in our Seattle office. This is an essential position that will require five days in-office. This position is responsible for a variety of office support functions, such as: processing and delivering incoming USPS and interoffice mail and vendor/ courier packages, processing outbound USPS mail and vendor/courier packages, performing various downtown and driving messenger duties, and providing assistance to the attorneys and legal staff, and to the firm-wide administrative teams as needed. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a Typical Day You Will • Sort and distribute incoming and interoffice mail; includes inbound express and courier materials. This support function includes scanning and routing mail electronically to specific Firm contacts per established guidelines • Assist in processing outbound mail and vendor/courier packages, ensuring all packages are tracked. This support includes facilitating large shipments for both the legal and administrative teams and can include extracting addresses and contact information from spreadsheets • Meter mail and packages for delivery to post office; includes processing USPS materials at the off-site location • Monitor team mailbox and chat-based workspace and respond to emails and office correspondence in a timely manner • Assist with the collection of payments for personal shipments from attorneys and staff when using USPS system and/or other courier sources; including documenting client billing numbers for accounting • Assist with updating the mail and package routing system and other reference lists in a routine manner; includes processing the daily "out" list to keep current with the attorney and staff pairings that relate to the mail/packing receipt activity • Participate in team and other special projects as assigned; includes support with moving boxes and light inter-office moves, working closely with the practice group legal assistants and administration to support routine and special mailings, scanning and delivering client materials to the legal team, serve as main contact for vendor support per Operations Manager’s directive, etc. • Assist with the general appearance of the support services department; includes ordering and stocking of supplies, organizing workflow product, and cleaning the support services area in a routine manner • Assist with preparation support of offices and workstations for new attorney and staff hires and/or for interoffice moves; includes box delivery and assistance with moving employee's work content and/or personal items to new space • Serve as an in-house messenger; performing responsibilities by using the company vehicle, public transportation and/or by walking and able to execute accurate completion to support the smooth operation of our team • Use various software applications, such as Microsoft 365 to help complete tasks throughout the day and help maintain electronic office reference materials and Intranet Portal pages as needed • Participate in routine check-in meetings with the Operations Manager to discuss services, projects, progress towards completion, goals and needs • Maintain a punctual schedule and regular attendance • Other administrative responsibilities as requested Join Us If You Have • 2+ years related work experience in office support, customer service, and copy or mailroom environment • Proficient in using computer and standard office applications; such as, Microsoft Office products, fax machines, copiers, scanners and phones • Possess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skills • Able to work effectively in a team-oriented, service environment • Able to learn, prioritize, and manage multiple tasks and projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs • Able to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate • Able to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format • Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance • Able to lift 40 lbs., be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart) is required • GED/High School Diploma required; advanced education preferred • Able to read and write English proficiently • Valid driver's license required; includes proof of insurance to operate company vehicle • Able to work extended hours or periodically change hours if needed • May be required to change work shift temporarily to accommodate special coverage needs - come in early or work later when needed Who We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. What’s in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to: • Choice of health and vision insurance plans • 2 paid volunteer days for qualifying community service work • Dental plan • Fertility and adoption benefit • Paid sabbatical after 13 years of service • Tuition reimbursement • Commuter benefits • Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Washington State The annualized salary range for this position in Washington is $59,000 to $64,000 ($30.26 to $32.82 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:www.dwt.com/dei. Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].

Manage and administer all leaves of absence ensuring compliance with laws and firm policies, coordinate with employees and supervisors, maintain records and reporting, support HR projects, and handle wellness committee tasks. | 5+ years HR experience with leave administration, proficiency in leave management or HRIS systems (Paylocity preferred), knowledge of FMLA, ADA, state leave laws, strong organizational and communication skills, and a bachelor's degree or equivalent experience. | Description This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Leave Administrator to join our team in our Seattle, Portland, Anchorage, Los Angeles, or San Francisco offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our listed offices. The Leave Administrator will support the Human Resources (HR) department by managing, administering, and tracking all leaves of absence across the firm. This role ensures compliance with applicable federal, state, and local laws, as well as firm policies, while maintaining appropriate communication with employees, supervisors, and external stakeholders. This position will work closely with the HR team on other team projects and initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and a customer-service mindset to support the leave management process for a sophisticated and high-performing workforce. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Leave Administration • Manage all leaves of absence, including but not limited to FMLA, state-protected leaves, parental leave, medical leaves, military leave, and other firm-provided leave programs • Track leave status, deadlines, and required documentation to ensure compliance and reduce risk • Partner with employees and supervisors throughout the leave process, providing guidance and updates on leave requirements and timelines • Calculate state pay leave benefits in combination with paid leave from the firm for semi-monthly and bi-weekly payrolls, update timesheets as needed Compliance Management • Ensure compliance with federal, state, and local leave laws, such as FMLA, ADA, and applicable state-specific leave regulations • Work closely with internal and external legal counsel or leave experts as needed • Maintain documentation and records for all leaves and related communications in accordance with compliance requirements and firm policies Coordination & Communication • Act as the primary point of contact between employees, Human Resources, Professional Development, Payroll, and external vendors for leave-related inquiries and administration • Partner with HR and department leaders to provide guidance on accommodations and return-to-work strategies • Facilitate clear communication to all stakeholders regarding leave outcomes, responsibilities, and next steps Documentation & Reporting • Maintain accurate records related to leaves, including required notices, supporting documentation, and correspondence • Create and manage leave reporting and tracking systems, ensuring timely processing and follow-up on outstanding leave-related matters • Handle the uploading and tracking of employee information and documents in HRIS database and document management system (SharePoint) • Administer the Bright Horizons benefits; create and upload monthly employee eligibility file • Assistance with maintenance of HR portal webpage • Reconcile HR expenses in expense management system HR Department Support • Provide support on HR-related projects, initiatives, and communications, and provide additional assistance to HR Management as assigned • Handle the uploading and tracking of employee information and documents in HRIS database and document management system (SharePoint) • Administer the Bright Horizons benefits; create and upload monthly employee eligibility file • Assistance with maintenance of HR portal webpage • Reconcile HR expenses in expense management system • Respond to employment verifications Wellness Committee Support • Take minutes at Committee meetings • Organize and schedule Wellness meetings • Design monthly newsletter using Concept software • Assist with the launch and monthly maintenance of staff eligibility files for wellness platforms Join us if you have: • 5+ years of experience in HR, with specific experience in leave administration preferred • Familiarity with the legal services industry or professional services environment is a plus • Experience working with leave management systems or HRIS platforms required; proficiency in Paylocity, or similar systems is strongly preferred • Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent relevant work experience) KNOWLEDGE, SKILLS, and ABILITIES • In-depth understanding of FMLA, ADA, and other key leave legislation, along with the ability to interpret and apply them in a business context • Familiarity with state-specific regulations regarding leaves (e.g., California CFRA, WA PFML) • Understanding of basic payroll processes and their interaction with leave management • Self-motivated with strong organizational and time management skills, with the ability to prioritize competing tasks and meet deadlines • Excellent written and verbal communication skills • Ability to navigate and lead sensitive, high-impact conversations with empathy, clarity, and professionalism • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and leave management software • Ability to maintain a high level of confidentiality and professionalism when working with sensitive employee information • Comfortable navigating complex leave scenarios and effectively communicating recommendations to employees and management • Adaptability in a fast-paced, evolving environment while maintaining precision and accuracy in work • Strong analytical and problem-solving skills and instincts for identifying when to escalate issues to senior HR leadership or legal counsel Who We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. What's in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to: • Choice of health and vision insurance plans • 2 paid volunteer days for qualifying community service work • Dental plan • Fertility and adoption benefit • Paid sabbatical after 13 years of service • Tuition reimbursement • Commuter benefits • Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Washington State The annualized salary range for this position in Washington is $86,000 to $95,000 ($44.10-$48.72 hourly). Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. California The annualized salary range for this position in Los Angeles is $85,000 to $95,000 ($43.59-$48.72 hourly); and in San Francisco is $101,000 to $112,000 ($51.79-$57.44 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here:www.dwt.com/dei. Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected]. #LI-AF1