Con-Real, LP

You would oversee office and facilities operations, coordinate technology and compliance needs, support accounting documentation, and improve administrative processes. | The role requests 3–5 years of administrative or office operations experience, Microsoft Office proficiency, basic accounting knowledge, vendor coordination, discretion, and strong organizational and communication skills. | Position Overview: Con-Real is seeking an organized, dependable, and proactive. Administrative Operations Manager to oversee the company's daily administrative, operational, and facility needs. This position is responsible for ensuring that office operations run efficiently, company resources are properly maintained, and essential administrative functions are completed accurately and on time. The ideal candidate is a self-motivated professional who can independently manage multiple responsibilities, resolve operational issues, coordinate with vendors, and provide administrative and accounting support in a fast-paced commercial construction environment. Responsibilities: Office & Facilities Management • Oversee daily office operations to maintain an organized, efficient, and professional workplace. • Serve as the primary point of contact for office maintenance, facility repairs, equipment issues, and other operational needs. • Respond to urgent office or facility matters outside normal business hours when necessary. • Monitor and maintain adequate inventory of office supplies, kitchen supplies, restroom products, copier paper, and other workplace necessities. Technology & Equipment Coordination • Coordinate computer, software, and technology setup for new employees. • Manage employee technology access during onboarding and offboarding, including the timely removal of access following termination. • Ensure employees have the necessary computers, equipment, and technology resources to perform their jobs. • Maintain records of company-issued technology and equipment. • Coordinate with external IT providers or vendors when technical support, troubleshooting, or equipment replacement is necessary. Corporate Compliance & Licensing • Maintain and coordinate renewals of company business insurance policies, certificates, and required documentation. • Monitor state business licenses, registrations, and other required renewals to ensure continued compliance. • Maintain accurate records of insurance documentation, licensing, and renewal deadlines. • Coordinate with insurance agents, regulatory agencies, and other external parties regarding administrative compliance requirements. Accounting & Financial Administration • Review, categorize, and code company American Express (AMEX) transactions to the appropriate expense accounts. • Maintain accurate supporting documentation for company credit card expenses. • Assist the Accounting Department with financial and administrative tasks as requested. • Help organize receipts, invoices, expense records, and other financial documentation. Administrative Operations & Coordination • Independently prioritize and manage daily administrative responsibilities. • Identify operational inefficiencies and recommend improvements to office procedures. • Maintain organized administrative records and documentation. • Assist with special projects and additional administrative responsibilities as assigned. Requirements: • 3–5 years of experience in office management, administrative operations, business administration, or a related field. • Experience independently coordinating multiple administrative or operational functions. • Strong organizational, problem-solving, and time-management skills. • Proficiency in Microsoft Office, including Excel, Word, and Outlook. • Basic understanding of accounting procedures, expense coding, and financial documentation. • Experience coordinating with vendors, service providers, and external business partners. • Ability to manage confidential company and employee information with discretion. • Strong verbal and written communication skills. • Ability to respond to urgent facility-related issues outside normal business hours when necessary. We are a boutique style professional company in commercial construction, program management, and technology. We specialize in large-scale projects with a small-scale team. Located in Arlington, Tx, we value independent, innovative personalities who are wanting the responsibility of running their own project. Join Today!