Bill & Melinda Gates Foundation

Providing high-level administrative support, managing complex calendars, coordinating team operations, and supporting event logistics for a nonprofit data team. | Supporting senior management with calendar, travel, and correspondence; coordinating team activities; and utilizing AI tools like MS CoPilot and ChatGPT. | The Foundation We are the largest nonprofitfighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities.As a workplace, we're committed to creating an environment for you to thrive both personally and professionally. The Team USP Data team works to unlock the full potential of data and artificial intelligence to improve educational and economic outcomes. Our vision is that by 2045, all learners and the adults who support them are empowered by safe, evidence-based, AI-enabled solutions that deliver personalized experiences and universally recognized skills - enabling them to navigate pathways, move across institutions, and thrive in meaningful work. To achieve this, we invest in three catalytic areas: AI solution enablement, trusted evidence for AI in education, and dynamic feedback systems. We amplify this work through investing in focus geographies, driving strategic partnerships with hyperscalers and co-funders, and supporting other teams within U.S. Program in using data and AI to drive equitable impact. Applications will close on Monday, February 23, 2026 Your Role The Senior Assistant plays a key role in ensuring the smooth and efficient operation of the U.S. Programs Data Team by providing high-level administrative and operational support to multiple principals and the U.S. Data Director. This position requires exceptional organizational skills, sound judgment, and the ability to manage complex calendars, coordinate cross-time-zone meetings, and ensure that leaders' time aligns with key strategic priorities. Acting as a trusted partner, the Senior Assistant anticipates needs, resolves scheduling conflicts, and provides thoughtful recommendations to help optimize productivity. Beyond core administrative support, the Senior Assistant contributes to team operations through event coordination, rhythm of business management, and knowledge-sharing. The successful candidate will bring a proactive, collaborative approach to supporting the team's mission and daily operations. What You'll Do Administrative and Calendar Support • Provide proactive, strategic calendar and workflow management for multiple principals and the U.S. Data & AI Director, ensuring alignment with division goals and priorities. • Anticipate and resolve scheduling conflicts, manage competing demands, and coordinate meetings across multiple time zones. • Manage high-volume correspondence, travel logistics, and expense reports with accuracy and discretion. • Leverage technology and AI tools (such as Microsoft CoPilot, ChatGPT, and automation systems) to improve efficiency and streamline administrative processes. Team Operations • Collaborate with the operations and planning functions to track priorities, manage systems, and support the team's operational processes. • Support the team's rhythm of business by coordinating recurring meetings, retreats, and operational activities. • Support onboarding for new staff. • Partner with the U.S. Data & AI leadership team to achieve team goals and create deliverables, as needed. • Play a key role in establishing and sharing team norms/best practices. Events and Logistics Management • Plan and manage logistics for team events, retreats, convenings, and partner meetings-both domestic and international. • Coordinate agendas, materials, and follow-up actions to ensure successful outcomes. • Provide onsite support for major meetings or convenings as needed. Travel and Communication • Manage complex domestic and international travel for principals and the U.S. Data Director, including flights, lodging, visas, and ground transportation. • Ensure all trip details and briefing materials are prepared and communicated in a timely manner. • Act as a liaison between principals, team members, and external partners, maintaining confidentiality and professionalism in all communications. Knowledge Management • Assist with knowledge management tools such as SharePoint, MS Teams, and internal databases • Maintain updated team resources, including organizational charts and distribution lists • Lead or contribute to administrative community efforts that enhance coordination and shared learning across the U.S. Programs division. Your Experience • A Bachelor's degree or equivalent demonstrated experience. • Broad knowledge of the mission, values, resources, culture, systems, and business strategies. • Ability to prioritize effectively, utilize time precisely, communicate decisions and process to execution in a clear effective manner. • Knowledge of how to best make decisions on behalf of leaders, speaking in the voice and to the key messages/vision/goals agreed upon by the leadership team. • Understanding of how to identify team needs and opportunities and how to champion and resolve them. • Intermediate experience in an administrative job supporting senior management or executives. • Experience leading and building relationships to gain the respect and trust of others. • Experience adopting approach, goals, and methods to achieve solutions and results in dynamic situations, helping others deal with the ongoing demands of change. • Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly preferred. • *Must be able to legally work in the country where this position is located without visa sponsorship. The range for this role in these locations is $35.67 to $50.00 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process. Hiring Requirements As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check. Candidate Accommodations If you require assistance due to a disability in the application or recruitment process, please submit a request here. Inclusion Statement We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.

Providing high-level administrative support, managing complex calendars, coordinating team operations, and supporting events and logistics. | Supporting senior management with calendar, travel, and communication management; experience with AI tools and supporting teams in dynamic environments. | The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally. The Team USP Data team works to unlock the full potential of data and artificial intelligence to improve educational and economic outcomes. Our vision is that by 2045, all learners and the adults who support them are empowered by safe, evidence-based, AI-enabled solutions that deliver personalized experiences and universally recognized skills – enabling them to navigate pathways, move across institutions, and thrive in meaningful work. To achieve this, we invest in three catalytic areas: AI solution enablement, trusted evidence for AI in education, and dynamic feedback systems. We amplify this work through investing in focus geographies, driving strategic partnerships with hyperscalers and co-funders, and supporting other teams within U.S. Program in using data and AI to drive equitable impact. Applications will close on Monday, February 23, 2026 Your Role The Senior Assistant plays a key role in ensuring the smooth and efficient operation of the U.S. Programs Data Team by providing high-level administrative and operational support to multiple principals and the U.S. Data Director. This position requires exceptional organizational skills, sound judgment, and the ability to manage complex calendars, coordinate cross-time-zone meetings, and ensure that leaders’ time aligns with key strategic priorities. Acting as a trusted partner, the Senior Assistant anticipates needs, resolves scheduling conflicts, and provides thoughtful recommendations to help optimize productivity. Beyond core administrative support, the Senior Assistant contributes to team operations through event coordination, rhythm of business management, and knowledge-sharing. The successful candidate will bring a proactive, collaborative approach to supporting the team’s mission and daily operations. What You’ll Do Administrative and Calendar Support Provide proactive, strategic calendar and workflow management for multiple principals and the U.S. Data & AI Director, ensuring alignment with division goals and priorities. Anticipate and resolve scheduling conflicts, manage competing demands, and coordinate meetings across multiple time zones. Manage high-volume correspondence, travel logistics, and expense reports with accuracy and discretion. Leverage technology and AI tools (such as Microsoft CoPilot, ChatGPT, and automation systems) to improve efficiency and streamline administrative processes. Team Operations Collaborate with the operations and planning functions to track priorities, manage systems, and support the team’s operational processes. Support the team’s rhythm of business by coordinating recurring meetings, retreats, and operational activities. Support onboarding for new staff. Partner with the U.S. Data & AI leadership team to achieve team goals and create deliverables, as needed. Play a key role in establishing and sharing team norms/best practices. Events and Logistics Management Plan and manage logistics for team events, retreats, convenings, and partner meetings—both domestic and international. Coordinate agendas, materials, and follow-up actions to ensure successful outcomes. Provide onsite support for major meetings or convenings as needed. Travel and Communication Manage complex domestic and international travel for principals and the U.S. Data Director, including flights, lodging, visas, and ground transportation. Ensure all trip details and briefing materials are prepared and communicated in a timely manner. Act as a liaison between principals, team members, and external partners, maintaining confidentiality and professionalism in all communications. Knowledge Management Assist with knowledge management tools such as SharePoint, MS Teams, and internal databases Maintain updated team resources, including organizational charts and distribution lists Lead or contribute to administrative community efforts that enhance coordination and shared learning across the U.S. Programs division. Your Experience A Bachelor’s degree or equivalent demonstrated experience. Broad knowledge of the mission, values, resources, culture, systems, and business strategies. Ability to prioritize effectively, utilize time precisely, communicate decisions and process to execution in a clear effective manner. Knowledge of how to best make decisions on behalf of leaders, speaking in the voice and to the key messages/vision/goals agreed upon by the leadership team. Understanding of how to identify team needs and opportunities and how to champion and resolve them. Intermediate experience in an administrative job supporting senior management or executives. Experience leading and building relationships to gain the respect and trust of others. Experience adopting approach, goals, and methods to achieve solutions and results in dynamic situations, helping others deal with the ongoing demands of change. Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly preferred. **Must be able to legally work in the country where this position is located without visa sponsorship. The range for this role in these locations is $35.67 to $50.00 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process. Hiring Requirements As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check. Candidate Accommodations If you require assistance due to a disability in the application or recruitment process, please submit a request here. Inclusion Statement We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity. Guided by the belief that every life has equal value, the Gates Foundation works to help all people lead healthy, productive lives. In developing countries, we work with partners to create impactful solutions so that people can take charge of their futures and achieve their full potential. In the United States, we aim to ensure that everyone—especially those with the fewest resources—has access to the opportunities needed to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Mark Suzman, under the direction of Bill Gates and our governing board.

Provide high-level administrative support to the Chief Communications Officer, managing schedules, coordinating projects, and facilitating communication within the foundation. | Minimum 10 years of senior administrative experience, excellent organizational, communication, and technological skills, with the ability to handle complex tasks and sensitive information. | The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally. The Team The Communications Division, led by the Chief Communications Officer, oversees the foundation’s global communications strategy. The division brings together internal and external communications to advance the foundation’s mission to create a more equitable world. The Office of the CCO (OCCO) ensures resources are aligned against insights and strategic priorities. We foster an inclusive, innovative, and high-integrity culture and efficient enabling environment in line with the values of One Global Foundation and Impact First. We advance the Communication Division’s vision through clear processes and operations, ensuring close coordination with internal and external stakeholders. Application Deadline: Friday, February 20, 2026 Your Role The Executive Assistant (EA) fills a cross-divisional leadership role and provides executive-level administrative and organizational support to the Chief Communications Officer (CCO). You will ultimately be accountable for the planning and allocation of the CCO’s time spent across the foundation’s communications priorities, in close partnership with the Chief of Staff (COS), and in consultation with the OCCO team. Using outstanding judgment, this role will manage the flow of information to/from the CCO and will coordinate a range of projects supporting the daily operations of the team. The EA will work in close collaboration with the COS, the Program Assistant (PA) team, division business partners, and client leadership teams. The EA will play a key role in the Communications Division and Office of the CCO team, providing executive level support for the CCO in an adaptive client service environment, focusing attention to detail and accuracy, particularly when under pressure. Excellent judgement, proactive thinking and action, ownership of assigned responsibilities, resourceful problem solving and acting with integrity and discretion are all critical skills for success in this role. This role facilitates and coordinates a range of critical tasks and projects in support of the team, the broader administrative community and the Communications division. In addition, a proactive, versatile, adaptive, and willing to pitch in where needed and a teamwork focused approach is paramount for success. *This position is based in our Seattle, WA office and must adhere to 50% in office work. Relocation will not be provided. What You’ll Do Manage the CCO’s time by using excellent decision-making skills, prioritizing effectively, and presenting decisions and process in a clear effective manner, this includes ownership of how the CCO’s time is spent in service of goals and making adjustments as needed. Organize and maintain the CCO’s complex calendar, including a large volume of internal and external meetings in a highly dynamic environment requiring frequent re-prioritization and shifting appointments. Support the planning and execution of leadership meetings, town halls, and global conferences, including run-of-show management, Q&A facilitation, IT/AV coordination, and post-event follow-up. Apply high levels of professionalism and discretion in partnership with team’s leadership on handling and triaging the CCO’s internal and external communication. Serve as an information resource and a cross-foundation liaison, including providing relationship process proxy and extension of leadership voice. Coordinate daily workflow and project progress, including managing the CCO’s information management, ensuring clear roles and responsibilities; tracking tasks and deliverables; and following-up on outstanding action items. Facilitate arrangements for travel, both domestic and international, and logistics for external and internal meetings, speaking engagements and conferences. Act as thought partner and trusted advisor to the CCO and their leadership team, making sure they have the best available information, guiding them toward making good decisions about use of time and looping in all relevant parties as needed. Build working relationships with key partners internal and external, with an inclusive approach. Manage the coordination of recruitment and onboarding processes for the division. Play a key role as a member of the CCO Office team in planning division-wide communications, meetings, events, and other activities and helping to ensure strategic and consistent use of CCO voice. Provide team operational support, including but not limited to management of the team SharePoint site, maintaining an organized filing system, and planning and managing all aspects of events. Support inclusive culture through modeling behaviors and actions; raise issues in a timely fashion to appropriate stakeholders. Serve as a mentor and provide support to program assistants across the division. Ability to travel up to 10% domestically and internationally. Your Experience A minimum of 10 years' work experience in a senior administrative role for a complex and fast-paced organization. Complex Calendar management, travel arrangements, and event planning assistance. Ability to make judgment calls while being highly professional and diplomatic, knowing when to ask for help or advice. Culturally competent & open to continual learning, especially regarding inclusive behaviors. Demonstrated ability to consistently produce high-quality work products; mindful and detailed in checking work to ensure accuracy and completeness. Strong written and verbal communications skills. Demonstrated leadership and customer service experience, highly responsive with strong interpersonal communication skills. Experience establishing organizational systems to improve efficiency while effectively adapting to shifting priorities in a dynamic work environment. Advanced proficiency in MS Office Suite (Outlook, Teams, PowerPoint, Excel); adept at leveraging emerging technologies (including AI, LLM, ML). Skilled in additional platforms such as Salesforce CRM, Concur, PeopleSoft, Zoom, and Adobe. Ability to think and plan proactively, anticipate next steps, take initiative, exercise discretion while handling confidential information, and apply sound judgment in making impactful decisions. Excellent time and project management skills, utilizing clear systems and composure to deal with multiple tasks at once. *Must be able to legally work in the country where this position is located without visa sponsorship. #LI-PA1 The hourly rate range for this role is $46.92 to $70.38 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process. Hiring Requirements As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check. Candidate Accommodations If you require assistance due to a disability in the application or recruitment process, please submit a request here. Inclusion Statement We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity. Guided by the belief that every life has equal value, the Gates Foundation works to help all people lead healthy, productive lives. In developing countries, we work with partners to create impactful solutions so that people can take charge of their futures and achieve their full potential. In the United States, we aim to ensure that everyone—especially those with the fewest resources—has access to the opportunities needed to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Mark Suzman, under the direction of Bill Gates and our governing board.