Baylor College of Medicine

Manage research grants and financial operations for a surgical research department, including proposal development, award management, and reporting. | Bachelor's degree and six years of relevant experience in grant management, preferably in clinical or basic science research. | Summary The Michael E. DeBakey Departmesnt of Surgery at Baylor College of Medicine seeks an experienced and strategic Lead, Research Administration to manage the administrative and financial operations of the Office of Surgical Research. The Department of Surgery's research operations include over 300 clinical trials and grants with over $157M in total funding. The Lead, Research Administration plays a key role in the strategic planning for achieving the Department's research goals and continued improvement of extramural and NIH funding. The ideal candidate will bring strong communication, analytical, and organizational skills to drive operational excellence in a dynamic surgical research environment. Potential for hybrid work after initial training period. Employees with CRA certification are eligible for certification pay. Job Duties • Provide grant program expertise, financial expertise, and guidance related to sponsored research and educational grant application development for faculty, postdocs, and graduate students pursuing independent funding. • Maintain awards portfolio. • Coordinate directly with faculty needing assistance and support to develop individual and multi-program proposals. This includes assistance with grant proposal application systems and grant progress or financial reports due to sponsors (closeout of sponsored awards). • Serve as liaison between faculty, BCM central offices, national and international institutions, and/or federal/private funding agencies. • Responsible for the management of high impact projects and department priorities (T32 awards, transfer of grants and contracts of PIs joining BCM, multi-PI grant applications, CPRIT recruitment awards and U01s). • Coordinate design and implementation of training for division and department administrators on research operations. • Manage time and effort reporting of research staff and faculty. • Work with department finance and administrative teams to ensure correct faculty effort/salary calculations. • Prepare,submit and follow up on grant applications and set up grant and subcontract initial applications,renewals, and no‐cost extensions, by certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the Department. • Design, maintain and oversee research databases. • Provide research metrics reports to department leadership. • Perform other job-related duties as assigned. Minimum Qualifications • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. • Six years of relevant experience. Department Specific Criteria • Experience with grant management in basic science and/or clinical research. Preferred Qualifications • Experience with programmatic grants a plus. • Experience with strategic planning. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Assist clinicians with patient care, perform routine clinical tasks, and manage administrative duties in a vascular surgery setting. | High school diploma, completion of an accredited Medical Assistant program, certification as a Medical Assistant, and BLS certification. | Job Title: Medical Assistant I - Vascular Surgery Division: Surgery Work Arrangement: Onsite only Location: Houston, TX Salary Range: $37,147 - $46,059 FLSA Status: Nonexempt Work Schedule: Monday - Friday, 8 a.m. - 5 p.m. Summary The Michael E. DeBakey Department of Surgery is seeking a motivated and detail-oriented Medical Assistant I to work within the Division of Vascular Surgery. The Medical Assistant will provide support to clinicians and patients before and after their appointments. The Medical Assistant will work directly with multiple providers to provide high-quality patient care. Prior BCM MA externs are strongly encouraged to apply. Job Duties • Performs routine patient care responsibilities such as taking vital signs, venipuncture (blood draws), collecting specimens, EKGs/ECGs, and laboratory Point of Care Testing. • Collects patient history, performs medication reconciliation and enters information in EPIC. • Notes the primary complaint/reason for patient's visit. • Sets up instruments and equipment for Physician. • Assists with procedures as needed. • Administers medication under direction of a supervising Physician. • Instructs patients on general care and medicine procedures. • Maintains patient and service rooms in a neat and orderly condition. • Schedules patient tests, procedures, and appointments. • Conducts patient outreach phone calls and post visit follow-ups. • Responds to routine patient phone calls and My Chart messages and routes to RN, ACP or MD as needed. • Performs clerical/administrative responsibilities such as filing and/or scanning patient medical records, obtaining lab/x-ray reports, hospital notes, and referral information. • Takes inventory of clinic supplies and order supplies as needed. • Sorts and distributes clinic mail and medical records to the appropriate clinic personnel. • Performs other job-related duties as assigned. Minimum Qualifications • High school diploma or GED and completion of an approved Medical Assistant Training program through an accredited institution. • No experience required. • Current certification as a Medical Assistant through an accredited professional organization (AAMA, AMT, ARMA, NCCT, NHA, NAHP, or AMCA). New employees who are not currently certified, must obtain certification within six months of employment. • Current Basic Life Support (BLS) Certification through American Heart Association. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer. Requisition ID: 23892

Assist with day-to-day operations of the residency program including trainee recruitment, appointment management, event planning, and compliance with accreditation requirements. | High school diploma or GED with four years of relevant experience, preferably in GME programs, strong organizational and communication skills, and knowledge of Microsoft Office. | Summary The Medicine - Residency Program is seeking a Senior Coordinator, Program Management that will assist in the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Program Requirements. This position will work directly under the Supervisor of Residency. The Senior Coordinator will interact with faculty, residents, and institutional and regulatory administrative offices as directed by the Supervisor. Candidates should possess a fundamental knowledge of graduate medical education accreditation or be willing to learn. Job Duties • Assists with the day-to-day operations of an education program Coordinates the trainee recruitment process and on boards new trainees. • Assists with the management of resident appointments, reappointments, and terminations. • Assists with IM grand rounds. • Handles increasing scope and complexity of duties including ability to effectively multitask, communicate, and manage many personality types. • Assists with audio/visual needs, plans meetings, conferences, events. Handles confidential trainee information with professionalism. • Facilitates monthly GME Resident parking. • Handles confidential trainee information with professionalism. • Develops knowledge of ACGME, GME, NRMP, MedHub, and other accreditation and compliance systems. • Partners with program leadership to develop and present long-term strategies that support program viability, growth, and enhancement. • Performs other job-related duties as assigned Minimum Qualifications • High School diploma or GED. • Four years of relevant experience. Preferred Qualifications • Four years of experience in GME programs. • Advanced knowledge of Microsoft Office Programs, and will be detail-oriented. • Exceptional written and verbal communication skills. • Be regarded as team players, and have strong and proven organizational skills. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Provide administrative and receptionist support for Pediatrics department including managing logistics, communications, calendar, faculty support, mail, and travel arrangements. | High school diploma or GED with two years of relevant experience, preferred bilingual Spanish/English and healthcare or administrative experience. | Job Title: Coordinator, Business Operations - Pediatrics Division: Pediatrics Work Arrangement: Onsite only Location: Houston, TX Salary Range: $47,372 - $55,731 FLSA Status: Nonexempt Work Schedule: Monday - Friday, 8 a.m. - 5 p.m. Summary The Department of Pediatrics is seeking Coordinator, Business Operations who will serve in an administrative and receptionist role for Texas Children's Hospital. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp. This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position. This position is onsite located in the Texas Medical Center. Job Duties • Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp. Administrative support for the Pediatrics Fellows College: lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director. • Provides clerical and data entry assistance, ie, monthly American Academy of Pediatrics (AAP) faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment. Greet department visitors. • Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary. • Sorts and distributes incoming and outgoing mail. Generates shipping labels as needed. • Generates and maintains filing systems. • Orders supplies for the department. • Facilitates service calls for shared equipment. • Creates occasional travel managements (arrangements and reimbursements; travel expense reports) • Performs other job-related duties as assigned. Minimum Qualifications • High School diploma or GED. • Two years of relevant experience. Preferred Qualifications • Bilingual Spanish/English. • Healthcare and/or Administrative experience. • Basic skills in Microsoft (word, outlook, excel). Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer. Requisition ID: 23501

Oversee financial management, research administration, human resources, and business strategy for the ICTR, ensuring compliance, budget execution, grant management, and strategic planning. | Bachelor's degree with 5+ years relevant experience, managerial experience supervising 2+ people, strong financial management skills, preferably with higher education and clinical research administration experience. | Summary The Senior Manager, Business Operations oversees financial management, research administration, human resources, and business strategy for the Institute for Clinical and Translational Research (ICTR). They ensure financial integrity and compliance, manage budget execution and revisions, and facilitate financial contracts and audits. Additionally, the role will oversee grant management, HR transactions, and contribute to strategic planning and process improvements. Current BCM employees eligible to transfer are encouraged to apply. Job Duties • 50% - Financial Management: • Executes the annual budget, ensuring alignment with organizational priorities, optimizing resource allocation, and maintaining financial accountability throughout the fiscal year. Participates in the annual budget planning and process as required. Prepares ad hoc reports as requested for specific reporting purposes. • Manages and facilitates the end-to-end financial contract lifecycle, ensuring compliance, accuracy, and efficiency. • Manages and facilitates, reconciliation, and auditing of financial transactions and procurements, ensuring compliance, accuracy, and efficiency. • Manages space inventory, equipment inventory, and financial reporting. Provides advice based on data to ICTR leadership. • Forecasts and executes budget revisions as needed, ensuring strategic alignment with financial goals and regulatory compliance; oversees and executes PEPT transactions as required, maintaining accuracy and fiscal accountability. • Partners with module leaders to develop, refine, and maintain comprehensive cost analyses for module services, ensuring accurate financial planning, cost recovery, and sustainability of CTPH operations. Conducts monthly and quarterly meetings with Principal Investigators to review current and forecasting spending trends and needs. • 25% Research Administration: • Oversees the full lifecycle of pre-award and post-award grant management for ICTR, including institution-wide grant applications. Ensures compliance, financial stewardship, and strategic alignment of funding. Coordinates active projects with internally and externally funded employees, maintaining accurate effort tracking and optimizing resource utilization. • Reviews and approves grant application proposals for sections assigned in the College's electronic Biomedical Research and Assurance Information Network (BRAIN). • 20% Human Resources: • Manages the full lifecycle of budgeted positions, overseeing the submission and approval of new and replacement roles, equity adjustments, employee relations matters, and other HR transactions, including onboarding and offboarding, to ensure alignment with organizational strategy and workforce planning. Maintains the ICTR vacancy tracker. • 5% Business Strategy and Planning: • Actively participates and contributes to program and business planning such as process improvement and operational changes. • Performs other job-related duties as assigned. Minimum Qualifications • Bachelor's degree. • Five years of relevant experience. Preferred Qualifications and Skills • Master's degree • Higher Education experience • Clinical Research Administration experience • Strong financial management experience • Must have managerial experience, ideally supervising 2 or more • Strong communication, responsiveness, resourcefulness, can do attitude, great work ethic, team player who can also take the lead, can delegate, accepting and working with ambiguity, cross-functional collaboration Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Manage a $32M budget and lead administrative operations, process improvements, and strategic initiatives for the Neonatology division including staff supervision and inter-facility collaboration. | Bachelor's degree with 4+ years relevant experience, preferably a Master's degree, project management experience, and knowledge of internal BCM systems. | Summary The division of Neonatology is seeking for a leader to join our team-based administrative office setting with primary responsibilities for supporting business operations including the management of administrative staff with responsibilities that include credentialing, faculty support, GME support, purchasing, financial transactions and budget management. The position has a large focus in supporting the office of the division chief, ensuring day-to-day administrative operations run smoothly. This position also manages a $32M expense budget. Job Duties • Manages and develops Pedi-Newborn budget of $32M budget, including all financial transaction approvals for operational funding sources (make-whole). • Responsible for development and leading process improvement initiatives, and implementation of aspects of the Division's Chief's strategic plan, specifically initiatives related to education, faculty recruitment, and development. • Main contact and recognized administrative leader for the division; all Department of Pediatrics communications will be directed to this leader for compliance, implementation, communication and driving results. • Manages relationships for Ben Taub hospital presence ensuring affiliate invoicing and clinical FTE needs are met and communicated. • Leads, plans and is the main contact for the division's national conferences (CHNC, BALI, Nursing Symposium, etc.). • Drives collaboration on inter-facility projects (like NICU Expansion) to ensure TCH and BCM teams are aligned with processing mapping, prioritization and meeting deadlines. • Drives collaboration between TCH affiliate leadership as the BCM representative for marketing efforts, ensuring BCM mission values are represented in TCH/Clinical marketing materials. • Provides supervision to administrative team members and daily operations. • Responsible for monthly reconciliation of Community Initiatives cost allocations (14 sites). • Responsible for Ben Taub affiliate FTE invoice allocations (only division within Pediatrics). • Responsible for submitting and processing faculty promotions. • Primary division contact and responsible for the management of the Division's strategic initiatives and ensuring adherence to the project management Gantt chart for Pedi-Newborn. • Main and primary division administrative contact for the Department of Pediatrics; all communications from DOP route to this administrative leader for execution, communication and implementation. • Manage HR activities for the division including administrative staff and faculty staffing plans/management of CART models, and positions justification for the BCM staff within Pedi-Newborn. • Responsible for financial transaction approvals (Concur, Jaggaer) and budget control, management and maintenance for Pedi-newborn operational funding (make-whole). • Drives collaboration on inter-facility projects (like NICU Expansion) to ensure TCH and BCM teams are aligned with processing mapping, prioritization and meeting deadlines. • Drives collaboration between TCH affiliate leadership as the BCM representative for marketing efforts ensuring BCM mission values are represented in TCH/Clinical marketing materials. • Faculty onboarding/offboarding. • Processes faculty promotions. • Responsible for enforcement, formulation and communication of division, department and College policies and procedures. • Responsible for all HR reporting, and updates within BCM/Peds HRMS approval system and SuccessFactors including payroll, contracts, HR transactions in SF, etc., SGA account management (observers/trainees/volunteers, etc.), S4 Hana Reporting and supplemental pay review and approval ($5M annually). • Performs other job-related duties as assigned. Minimum Qualifications • Bachelor's degree. • Four years of relevant experience. Preferred Qualifications and Skills • Master's degree • Project management experience • Knowledge of internal BCM systems Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Manage and maintain fundraising database systems, create analytical reports, support integrations, and ensure data quality and security. | Bachelor's degree or equivalent experience, 4+ years in database management or related field, advanced Excel skills, and experience with Blackbaud CRM and fundraising systems. | Summary This role requires a broadly experienced, analytical, and self-motivated data professional. The Associate Director, Philanthropic Data Analytics is responsible for maintaining operations and integrity of the organization’s fundraising information management system, Blackbaud CRM and the third-party systems that integrate into BBCRM. Additionally, responsibilities include managing data requests, creating analytical reports for fundraising activities, and developing custom solutions within our donor database. This position reports directly to the Senior Director of Philanthropic Operations. Requires an understanding of computer systems such as: Blackbaud products, specifically BBCRM, Power BI, Luminate Online, Almabase, GiveCampus, Papersave, SQL, SAP BusinessObjects, MS Office Suite with an emphasis on Excel. Internal title: Senior Data Analytics Associate; working title: Associate Director, Philanthropic Data Management and Analytics Job Duties • Assist with database administration and maintenance including monitoring data quality, designing and implementing protocols, managing operation of database functions, and training staff. • Act as a liaison to the database including managing access, designing queries, generating datasets, and developing strategic database solutions that meet the advancement needs of our organization. • Design, build, and publish reports using a variety of reporting applications and data visualization tools for College departments and leadership for fundraising evaluation, planning, and donor solicitation. Applications include Power BI, Blackbaud CRM, Luminate Online, Excel, SKY Reporting, Insight Designer, and Business Intelligence. Provides analysis based on data as requested. • Support database integrations with multiple third-party platforms and perform data imports of constituent data including contact records, prospect research, education, employment, endowment, and scholarship information. • Create standards, processes, and procedures to ensure data integrity and database efficiency. • Ensure data access across processes is secure and follows HIPAA compliance standards. • Performs other duties as assigned. Minimum Qualifications • Bachelor's degree. Four years of relevant experience may substitute for degree requirement. • Four years of relevant experience. Department-specific Requirements • Experience managing fundraising information management systems is required. • Advanced skills in Microsoft Office, specifically Excel, is required. Preferred Qualifications and Skills • A minimum of five (5) years of experience in database management or related field, with preference given to experience with Blackbaud products. • Thorough knowledge of fundraising principles and methods strongly preferred. • Advanced knowledge of designing, developing and generating reports from a relational database using Structured Query Language (SQL) is strongly preferred. • Knowledge of advancement and transformation platforms such as Almabase, GiveCampus, Cvent, Velocity, etc. • Experience creating custom solutions and integrations within Blackbaud CRM or similar database system strongly preferred. Work Authorization Requirement: Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. This position is not eligible for visa sponsorship. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.