Aspire Public Schools

Manage regional operational compliance, charter renewals, professional development for site operations staff, student recruitment and enrollment, and support business managers. | 3+ years experience in operations or related field, strong organizational and communication skills, ability to manage multiple projects, experience with policy development, and commitment to social justice values. | Description Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation. Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. GENERAL SUMMARY: The Regional Operations Managers, is responsible for regional operational compliance, charter renewals, the design and execution of professional development for site-based operations teammates (Business Managers and Office Assistants) and building a community of practice among Business Managers, coaching for Business Managers, regional operations systems diagnosis and improvement, managing and improving the year round student recruitment and enrollment process, ESSENTIAL DUTIES & RESPONSIBILITIES: Charter Renewal • Manage charter renewal process by developing and monitoring timelines and project plans • Oversee implementation of charter renewal project plans, collaborating with a diversity of stakeholders • Contribute to developing content for renewal petition, including pulling and analyzing data, creating data visualizations, writing leader biographies, editing for grammatical accuracy, clarity, and coherence • Stay abreast of policy changes and political context for charter renewal in the Los Angeles • Partner with Executive Director on strategy development for charter renewal advocacy • Partner with Executive Director and Engagement & Advocacy Assistant to ensure preparation for stellar performance at hearings • Oversee organization and production of materials, and partner with Executive Assistant on execution Enrollment • Manage Year round student recruitment and enrollment process • Enrollment timelines of the year • Liaison with district enrollment partners • School mint set up and liaison • Produce weekly enrollment report • Analyze application funnel • Partner with Regional Engagement and Advocacy teammates for marketing, outreach, and publicity. • Collaborate with CV Equity Team and Pro-Black Coordinators on design and implement approach to improve enrollment of Black/African American students • Identify "pain points" in enrollment strategies and plans, and redesign improved approaches • Orchestrate regional supports and collaboration with school sites Business Manager Support and Development • BM selection, coaching and support • Partnering with Business Managers and Principals, collaboratively reviews, monitors and improves operational systems and procedures at sites • Collaboratively participate in Operations CoP design, planning and execution Compliance • Ensure the organization is compliant with federal, state, authorizer, and Aspire compliance (i.e. SARC, SSC, and ELAC) • Manage and oversee successful completion of compliance requirements, collaborating with authorizers, Home Office, school site leaders and Regional Team as needed • Develop timelines and project plans for compliance • Provide consultation and support to site personnel as needed • Collaborate with Executive Director on local grant funding opportunities and management of current ones (i.e. Measure G & Measure N) COVID containment and response • Assess and improve COVID prevention policies, practices and routines • Stay abreast of changes in guidance and best practices related to preventing and responding to the spread of COVID • Advise regional and school leaders on mitigation process improvements • Provide direct consultation for site leaders Independent Studies compliance • Ensure compliance with Independent Studies hours, attendance, and contracts Facilities management and support • Serve as liaison between school site leaders and landlords to prevent and resolve facilities concerns • Support with acquisition of services beyond the scope of building manager • Partner with school site leaders on managing emergency facility matters Additional • Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior • Perform other related duties as required and assigned REQUIRED KNOWLEDGE, SKILLS & ABILITIES • Demonstrated track record in seeing and dismantling racism and other forms of oppression • Strong organizational, planning, time management, and multi-tasking skills • Strong attention to detail and communicator • Strong analytical, critical thinking and problem solving skills • Demonstrated skills in identifying issues, formulating and implementing solutions • Unafraid of data! Driven to discover issues and insights that help drive to a decision • Collectivist orientation, with ability to build strong interpersonal relationships and work effectively in a collaborative environment • Ability to think strategically, anticipating future outcomes and events and incorporating them into thoughtful solutions • Ability to manage multiple projects simultaneously, adjust priorities and work autonomously in ambiguous environments • Track record of leadership, influence, curiosity and perseverance • Enjoy identifying opportunities to reinvent and simplify current processes • Experience in education or nonprofit sector • Demonstrated ability to influence people • Demonstrated interest in continuous improvement • Strong commitment and passion for social justice and Aspire Public School's core values • This role will require travel up to 70% time to schools across the region and will require some periodic travel to all Aspire regions and/or other locations for conferences/professional development EDUCATION • Bachelor's degree preferred or equivalent work experience in a manager and operations capacity EXPERIENCE • 3+ years of progressively responsible experience in operations, education, non-profit organizations, business, or project management. • Experience developing, implement, and refining policies and/or procedures • Strong written and oral communication skills. • Experience working in a fast-paced, high-capacity work environment. Compensation: Aspire Public Schools is dedicated to our teammate's well-being! In addition to a competitive base salary that is benchmarked against local districts and charter schools, we offer employees exceptional benefits, including paid time off, 100% core health benefits coverage on select plans, life insurance/long-term disability, participation in a CA state retirement plan, tuition reimbursement plan, and adoption assistance program. Our salary schedule based on years of experience for this position type is reflected here: Aspire Public Schools Regional Operations Manager Salary Schedule is linked here. Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans.

Provide administrative and project support for regional leadership including managing schedules, preparing reports, coordinating student testing, and handling communications. | Requires 3+ years administrative support experience in a fast-paced environment, proficiency with Microsoft Office and PowerSchool or similar databases, strong organizational and communication skills, and ability to work independently. | ABOUT ASPIRE Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation. Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. COMPENSATION $32.00- $42.00 based on years of experience in like position. JOB SUMMARY The Administrative Assistant provides administrative and project support for Regional leadership and staff. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions Provide administrative support for the Associate Area Superintendent and Regional Staff to include copier projects (including PowerPoint preparation), mail handling, researching topics, supplies control and necessary communications internally and externally Analyze and create reports based on PowerSchool and Edusoft Coordinate the administrative aspects of internal and external student testing Creating electronic copies of educational materials Assist the above in the management of schedules and handle calls from both internal and external sources Summarize, communicate and track all incoming family complaints, follow through to a satisfactory compromise with all parties involved. Coordinate Aspire-wide educational activities Organize logistics of Regional educational activities Support other Aspire team members as necessary Additional: Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior Perform other related duties as required and assigned. QUALIFICATIONS Competencies: Highly proficient in administrative support functions Excellent organization, time management and follow-up skills; strong sense of urgency Demonstrated ability to successfully handle multiple projects concurrently Ability to work independently Ability to anticipate and resolve problems Excellent communication and interpersonal skills with demonstrated ability to write clearly and persuasively Strong command of word processing; exemplary spelling and grammar skills Ability to maintain the highest level of confidentiality Ability to interface well with all departments of the company and to represent the organization in a highly professional manner Bilingual-Spanish language speaking and writing Ability to learn new software Minimum educational level: Two years college or equivalent work experience Experience required: 3+years in administrative support position in a fast-paced, changing work environment Proficiency with Microsoft Office and Power School or comparable database system School or school district office experience preferred Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.) Physical requirements: Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping) Demonstrate normal depth perception Sitting, walking or standing for extended periods of time Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone See and read a computer screen and printed matter with or without vision aids Distinguish colors Hear and understand speech at normal levels and on the telephone with or without auditory aides Read and understand rules and policies, labels, and instructions. Transport supplies, set up and clean up for regional PD meetings Work authorization requirements: Clear the Department of Justice background screening Authorized to work in the United States Provide health (TB) clearance (most update every four years) WORK ENVIRONMENT The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Aspire Public Schools has implemented a Remote Work policy, limiting on-site office availability. Therefore, employees must have the ability to work remotely regularly. This position may also require periodic travel to school sites in order to interact with school leaders. Work indoors in a standard office environment, computer lab, and/or classroom environment Work is performed in indoor and outdoor environments Exposure to dust, oils, and cleaning chemicals Some exposure to childhood and other diseases in a school environment May be required to work outside of typical work days and office hours to meet operational deadlines