American Oncology Network

The Research Study Activation Coordinator facilitates the activation of clinical research studies, ensuring compliance with institutional policies and regulatory standards. This role involves managing study start-up activities, coordinating contracts and budgets, and implementing process improvements. | Candidates should have a high school education and a bachelor's degree in a related field, along with 2-3 years of experience in clinical research. Certification in clinical research is preferred, and strong organizational and communication skills are essential. | Location: Remote Position Pay Range: $57,699.20 - $107,140.80 This position supports our AON Research Team. Job Description Summary: The Research Study Activation Coordinator is responsible for facilitating the activation of clinical research studies within a healthcare research network setting. This role ensures that all administrative, regulatory, and operational tasks are completed efficiently to initiate clinical trials in compliance with institutional policies, sponsor requirements, and regulatory standards. The coordinator serves as a liaison between site network, study sponsors, investigators, and internal teams, ensuring seamless study start-up processes Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures. Performs other duties and projects as assigned. Performs all duties in accordance with regulatory requirements and organizational policies and procedures. Primary Key Performance Areas: KPA 1 – Management and Oversight of Study Start-up Activities for Multi-Research Site Network Effectively manage all tasks related to study feasibility, site readiness, and initiation of clinical trials. Coordinate timely and accurate submission of study-related documents with site and regulatory colleagues. Maintain strict adherence to Good Clinical Practice (GCP), FDA regulations, and other relevant guidelines during study activation. Act as the central point of contact for sponsors, investigators, and internal teams, ensuring effective communication and collaboration throughout the activation process. Provide clear, timely updates on the status of study activation activities to all stakeholders. KPA 2 – Provide Contract and Budget Coordination Facilitate contract negotiations and budget finalizations in collaboration with legal and financial teams. Monitor budget approvals and milestone tracking to ensure alignment with project objectives. KPA 3 – Facilitate and Implement Process Improvement Identify and implement opportunities for improving study activation workflows and reducing inefficiencies. Maintain accurate and comprehensive documentation of all activities in compliance with institutional policies and regulatory requirements. Deliver training sessions to research staff on protocol requirements, regulatory standards, and activation processes. Support team members in developing expertise in clinical trial activation tasks. Position Qualifications/Requirements: Education:. High school education required Bachelor’s degree in life sciences, healthcare, or a related field Certifications/Licenses: Certification in clinical research (e.g., CCRP, CCRC, or equivalent) preferred Previous Experience: Minimum 2-3 years of experience in clinical research or a related field Strong knowledge of clinical trial processes, IRB requirements, and regulatory guidelines Excellent organizational and multitasking skills with a high level of attention to detail. Effective communication and interpersonal skills to collaborate with diverse stakeholders. Proficiency in research management systems and Microsoft Office Suite. Core Capabilities: Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required. Prior experience with electronic medical records (EMR) is preferred Prior experience with clinical trial data entry systems (EDC) preferred Prior Clinical Trial Management Systems (CTMS) preferred. Travel: <25% Standard Core Workdays/Hours: Monday to Friday 8:00 AM – 5:00 PM. #AONA American Oncology Network AON is an alliance of physicians and veteran healthcare leaders dedicated to ensuring the long-term success and viability of oncology diagnosis and treatment in community-based settings. It is the fastest growing national network of community oncology practices delivering local access to exceptional cancer care. AON serves its expanding network of partner practices by providing proven practice management expertise. Our employees across the country work together to empower physicians to make cancer care better. By driving integrated, collaborative care, we are proudly helping community oncologists deliver the highest quality care to every patient. Cancer touches everyone. Being able to make a difference in the lives of those fighting this disease is something our employees at AON cherish and never take for granted. A career in oncology offers all sorts of rewards. But working at AON offers employees more than most. As a fast-growing national company, the opportunity to join a national workforce with flexible work options is available. We offer competitive compensation packages that include comprehensive health insurance with a robust provider network. Our 401k, which offers a 100% match and investment options, is available to full-time and part-time staff members, and we feature a generous Paid Time Off (PTO) program. At AON, we offer you more than a job, we offer you a career. As a network of independent oncology practices working together as one, we host annual summits each year, providing our employees a chance to collaborate with AON peers from across the country. Promoting from within is a priority at AON, and we support our team members continued growth through professional development programs and tuition assistance.