American Elevator Group

The Accounts Payable Specialist is responsible for posting vendor invoices, maintaining records, and resolving discrepancies with vendors. This role involves collaborating with department supervisors and managing vendor accounts to ensure timely payments. | Candidates should have at least 2 years of experience in accounting and an associate's degree in accounting. Proficiency in Microsoft applications and strong organizational and communication skills are essential. | Job Details Job Location: Remote Mid Atlantic Region - West Chester, PA Position Type: Full Time Education Level: BS-Bachelor of Science Salary Range: $30.00 - $32.00 Hourly Travel Percentage: Negligible Job Shift: Day Job Category: Accounting Description The Mid-Atlantic region is part of American Elevator Group (AEG), the largest independent elevator service company in North America. AEG consists of well-established elevator service companies operating across the United States. Backed by Arcline Investment Management, AEG has a substantial presence in the elevator industry and is experiencing rapid growth. We are seeking an experienced Accounts Receivable Specialist to support our business in the Mid-Atlantic Region. Reporting to the Regional Controller, the Accounts Payable Specialist is responsible for collaborating particularly closely with vendors, department supervisors, and account managers. This role must maintain contact with vendors and supervision to ensure orders are being assigned properly and purchases made are in accordance with the estimated material costs per job. Responsibilities: Post vendor invoices daily by verifying and entering transactions received electronically through A/P email address and hard copies through office mail. Maintain records by receiving, entering, and scanning vendor invoices for electronic storage on server. Look after every detail on invoices and match up to initial purchase order request. Obtain approval from department supervisors to process and post invoices. Resolve invoice discrepancies with vendors while working with each department supervisor. Set invoices up for payment and process check requests monthly once approved by management. Match invoices and check stubs for filing hard copies. Analyze vendor accounts and prepare monthly reports on spending by department and by vendor. Keep track of electronic and credit card transactions on a regular basis and record in accounting system. Monitor accounts to ensure payments to vendors are up to date. Process returns and credit memos from vendors as needed following RMA procedures. Maintain records and vendor accounts with up-to-date information. Correspond with vendors and supervisors and respond to any queries regarding purchases or invoices. Submit monthly reports and help in month end closing. Maintain database of all purchase orders, requisitions, and match to invoices to be paid monthly; close any open, unresolved purchase orders after month end. Maintain files for purchase orders, requisitions, and other paperwork as needed. Assume responsibility for all correspondence regarding all vendor invoices. Assist as needed to answer/direct phone calls, dispatch field mechanics and communicate with customers and supervisors. Perform data mining and collection utilizing company server and GP system. Attend meetings as requested to improve operational excellence. Produce monthly and quarterly reports for management team, within required deadlines. Produce monthly spreadsheet tracking total receipts for the month. Manage new vendor financial relations, introductions, enter contact information in company records. Take telephone enquiries from vendors regarding their account. Monitoring and reporting company spending by credit card. At all times comply with company policies, procedures, and instructions. Contribute to improving the business and enhancing the reputation of the company by putting forward innovative ideas and by implementing change as requested. Performs other duties as assigned. Work Environment & Hazards: This job operates in a general office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Special Physical Demands: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up-to fifteen pounds at times. Work Contact Group: Effective working relationships are an essential part of daily work. Internal: Colleagues within their region; and External: Telephone communication Customers/vendor Qualifications Qualifications: 2+ years' experience in accounting or similar experience Associate's degree in accounting, required Must have experience in Accounting, Data Entry Skills, General Math Skills, GP Financial Software, Analyzing Information, Diligence, Thoroughness, Reporting Research Results, Verbal Communication. Must have exceptional multitasking skills and the ability to work in a challenging environment Excellent organization skills Excellent written and oral communication skills Excellent computer skills Proficient in Microsoft applications, including but not limited to Word, Excel, and Outlook. We are proud to offer a comprehensive benefits package designed to support the health, well-being, and professional growth of our team. Benefits include competitive salary, 90% employer covered health insurance, dental, and vision insurance, alongside various employer sponsored benefits. Highly competitive 401(k) safe harbor match which is 100% vested upon plan entry, generous paid time off, flexible work arrangements, professional development opportunities with tuition reimbursement, and more! AEG is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.