Alimentiv

Lead and oversee global clinical services operations, ensuring alignment with organizational goals, regulatory compliance, quality, and sponsor relations. | Bachelor's degree with 15+ years or postgraduate degree with 10+ years in clinical operations leadership within CROs, with strong leadership and operational expertise. | As the VP, Trial Enablement Functions, you'll direct and shape Alimentiv's global Clinical Services team. You'll oversee the transformation of strategic decisions into operational plans, ensuring timely and smooth implementations that, aligned with organizational direction and goals, adhere to all compliance guidelines and minimize risk while protecting both the financial health and the reputation of the Organization. expertise supporting the leadership team in the areas of clinical research, regulatory adherence, site/product/service development, quality, delivery, and safety. Responsibilities • As a VP, Trial Enablement Function, you'll own the following: • Strategic/Operational Planning & Growth • In conjunction with the Executive team and the Board of Directors, participate in strategic and operational decision processes, ensuring continued alignment of clinical operations with organizational goals and direction. • Provide direction, oversight, support and approval to senior management team during short- and long-term Clinical Services planning and development. • Act as primary contact with Sponsors and Research Partners. • Assist in corporate promotion, sponsor relations for complex international bids/startups, as needed. • In conjunction with the senior leadership team, identify/validate future resource needs. • Approve/oversee implementation of clinical improvements and/or expansions • Stay current on industry best practices and current environment. • Operational Performance/Quality and Project Support • Assume the primary responsibility for the performance of the organization's Clinical Services division and the associated operational functions, including data sciences/data management, regulatory affairs, clinical safety, TMF operations, vendor management, and the process and training center of excellence. • Provide direction and guidance to unit managers and senior leaders in the areas of issue escalation/resolution and prioritization, performance/product improvement, risk management and product/service quality, ensuring programs are in place and adhere to corporate, sponsor, industry and regulatory requirements and best practices. • Oversee and/or approve clinical research policies, processes, systems, guidelines and contracts related to product/service development, delivery and quality. • Drive quality and continuous improvement initiatives through unit managers and senior leaders, leveraging key performance indicators, metrics and the department/individual goal setting mechanism to generate high impact financial and non-financial value. • Sponsor/Public Relations • Represent and support the Corporation with Sponsors, at industry and/or academic events, actively promoting the organization and its services. • Actively support the VP of Business Development by seeking out and identifying potential growth opportunities. • Support complex multi-country project development by providing expertise and guidance that support recruitment, procurement and training activities. • Develop and/or oversee sponsor/client communications, content and delivery. • In conjunction with the business development and marketing team, assist with creating and/orapprovingclinicalresearchmediareleasesandotherclinicalresearch related external communications. • Employee Leadership and Development • Manage and budget for the activities of the Clinical Research team, ensuring adequate staffing with qualified personnel. • Provide ongoing support to staff in the areas of work allocation, resource planning training and development, process development, expense management, employee engagement and performance management {staff role development, evaluations, performance improvement and lost time management). Qualifications • Education & Experience: Undergraduate degree (Bachelor) and a minimum of 15 years related experience and/or training/continuous ongoing development OR post-graduate degree/professional certification and a minimum of 10 years of related experience and training/continuous ongoing development • Exceptional leadership skills and experience, coaching a team while imparting a client-centric mindset • Contract Research Organization experience required • Expertise in operations leadership capacity, specifically in service development, delivery, and quality • Expertise in operationalizing clinical operations aligned with organizational goals

Manage clinical projects ensuring quality, schedule, budget, and regulatory compliance while maintaining client relationships and overseeing team performance. | Minimum 7 years clinical project experience, molecular biology knowledge, clinical translational study experience, strong communication, attention to detail, and teamwork skills. | Acts as the primary regional representative for the execution and delivery of clinical project(s); cultivate excellent Sponsor relationships, provide project oversight, assisting with project delivery services as required, ensuring that projects are adequately and appropriately staffed, meet sponsors quality, schedule, and budgetary requirements, that delivery is consistent with project and regulatory guidelines/requirements and are consistently completed on time. Champion the project forecasting process, monitor third party agreements, manage team performance, and ensure overall project control standards are established, monitored, met and, where appropriate, improved. Contribute to Business Development activities by assisting with proposals, bid defenses and prospect development. Responsibilities may also include additional Administrative, Staff and Budgetary responsibilities for a small satellite office. Client Relations • Establish and maintain high quality, well-functioning client relationships throughout project life cycle, working with client(s) and CPMs to establish delivery expectations, metric, and communication standards. • Ensuring client remains well informed on project progress, risks, issues and changing needs and that clients' queries are appropriately addressed and resolved in a timely manner, within established project guidelines/standards. • When required assist with RFP/bid defense processes. Project Delivery • Oversee, monitor and/or manage project planning and implementation activities. • Working with CPMs and other functional specialists to deliver high quality projects that include all required elements within pre-established corporate standards. • Review and approve project scope, budget, metrics, tools, recruitment, and training requirements with CPM ensuring all project elements are in place, are realistic, are completed and delivered, and adhere to all project and regulatory requirements. Control and Evaluation • Oversee and review project critical path(s) providing guidance and regular feedback to Clinical Project Managers to ensure process aligns with client expectations, that project SOPs, controls, guidelines, regulatory standards, and industry best practice are being met or exceeded, and that consistent high quality service level is maintained from internal and third-party providers throughout the project life cycle. Project Services Communication • Identify, review and/or deliver communications, using the most appropriate medium and methodology, to project team(s) and stakeholders throughout the project life cycle to ensure roles and responsibilities, project progress, project delivery or data issues and ongoing project planning/ methodology revisions are clearly communicated and understood. • Established stakeholder feedback processes, to confirm issues always addressed appropriately, in a timely manner. Unit Performance • Evaluate, assign, and monitor unit resource requirements to ensure all current and upcoming projects are planned, staffed and resourced appropriately and that staff and third-party vendor performance meets or exceeds sponsor, project and regulatory expectation. • This will include hiring, terminations, performance evaluations, staff training and development activities and providing input to the director during the corporate budget process. Qualifications • Applicants should have a minimum of seven years of related work experience with ongoing training, and a three-year College Advance Diploma/Degree in a relevant field of study, preferable in (Health) Sciences or Clinical Research. • Applicants should have experience with molecular biology • Applicants should have experience running clinical translational studies. • The successful candidate must exhibit the following skills: self-motivation with strong communication skills and a commitment to achieving positive results. • Strong attention to detail and keenness to understand the importance of building collaborative relationships to achieve results. • Ability to engage in continuous learning and self-development. • Ability to continually foster teamwork. Working conditions • Occasional travel • *Accommodations for job applicants with disabilities are available upon request $110,500 - $184,000 a year + bonus PHISHING SCAM WARNING: Alimentiv is aware of the continued increase of phishing scams, leveraging various methods of attack via email, text, voice and social media. Please note that Alimentiv only uses company email addresses, which contain "@alimentiv.com", to communicate with candidates via email. If you are contacted by someone about an open job at Alimentiv, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you've been a victim of a phishing scam, please contact your local government cyber authority to report. Apply for this job

Lead and supervise the payroll team to ensure accurate global payroll processing, compliance, reconciliations, and continuous improvement while managing stakeholder relationships and special projects. | 4-9 years payroll experience with leadership, PCP or CPM certification, knowledge of payroll regulations and tax laws, experience with payroll vendors and systems, and strong communication and organizational skills. | The Team Lead, Payroll will be responsible for accurate processing of payroll, benefits administration, reconciliations and government remittances globally. Responsible for ensuring internal “customer” satisfaction, the Team Lead, Payroll will support the Payroll Team in responding to questions or concerns fully, and in a timely manner. In conjunction with the Sr. Manager, People & Culture, the Team Lead, Payroll will develop, implement, and evaluate payroll strategy, practices, processes and technology solutions for the organization in a global context. The Team Lead, Payroll will interface with a variety of stakeholders including the People & Culture team, Finance team, vendors, leaders and employees, and will contribute to and/or lead other special projects/duties as assigned. In addition, the Team Lead, Payroll will supervise daily activities of the Payroll Team, providing support, mentorship and guidance, ensuring workload is appropriately distributed, and handling escalations. Responsibilities • As the Team Lead, Payroll, you'll be involved in a combination of the following activities: Payroll Operations (25-35%) • Lead the Payroll Team in providing full cycle preparation and administration of payroll globally in compliance with required legislation in each country Alimentiv operates • Ensure the accurate and timely processing of wage adjustments, retroactive pay, statutory holiday pay, overtime, bonuses, deductions and contributions, and other compensation elements for direct employees and EOR workers • Implement and oversee monthly reconciliation process to provide to accounting & finance team • Act with urgency to resolve payroll discrepancies and answer employee queries about wages, deductions, and taxes • Act as primary liaison with outsourced payroll vendor, driving accountability for service levels and issue resolution • Keep abreast of any legislative changes pertaining to payroll and benefits globally and coordinate system parameter changes • Ensure payroll data integrity across HRIS, payroll, and vendor systems • Oversee creation and maintenance of the payroll calendar and payday schedules for employees globally • Maintain employee confidence and protect payroll operations by keeping information confidential Customer Service and Continuous Improvement (25-35%) • Respond to questions/concerns from employees, leaders, HR and other stakeholders in a timely manner • Work cross-functionally, particularly with HR and Finance, to provide expertise on payroll matters and to facilitate effective integration of payroll-related activities • In conjunction with the Sr. Manager, People & Culture, establish, maintain, track, and report on the performance of the Payroll Team against service level agreements for response time • Act as subject matter expert for global payroll and provide guidance/support to employees, leaders, and members of the HR and Finance teams • Prepare and maintain payroll process documentation to support training needs and support continuous improvement • Train and support team members in the use of payroll-related systems and procedures • Proactively communicate changes/interruptions in payroll to employees Payroll Audit & Compliance (10-15%) • Prepare reports for management, finance department and auditors • Work with government agencies when necessary to ensure full compliance by overseeing audits where required • Prepare accurate and timely reconciliations on a regular basis • Provide support to finance with year-end financial audit and any other third parties' audits • Audit payroll data regularly to ensure accuracy and compliance with company and legal standards • Monitor compliance with accounting policies and internal accounting controls Team Supervision, Mentorship, and Engagement (10-15%) • Supervise, mentor, train, provide leadership and oversee the development of direct reports by setting individual performance goals and development objectives to support department and company strategies and objectives • Evaluate training needs and conduct performance reviews for assigned staff • Support the Sr. Manager, People & Culture in identifying and quantifying resource requirements; participate in staffing decisions; onboard and train new staff • Maintain positive team morale; facilitate conflict resolution as required Operational Planning & Oversight (5-10%) • Participate in the development and execution of departmental strategies to enhance service delivery, staff engagement, and operational efficiencies • Assist with departmental budget planning Professional Practice (5-10%) • Act with integrity and balance the interest of all parties in carrying out payroll activities • Model ethical practices for staff • Adhere to payroll legal requirements in carrying out all payroll activities; keep current on changes to the laws that govern payroll practices • Maintain awareness of broad economic, societal, technological, political, global, and demographic trends; Evaluate the credibility of sources of information Special Projects • Support other HR and/or payroll projects/duties as assigned Qualifications • Minimum qualifications: • 4 - 9 years of progressive payroll experience, including leadership or team lead responsibilities with proven project management skills • PCP or CPM designation (or international equivalent) required; strong knowledge of payroll regulations, tax laws, and compliance requirements • Experience in accounting/reconciliations of payroll liabilities accounts and knowledge of Payroll GL • Hands-on experience with outsourced payroll vendors (global payroll experience preferred), HRIS, and payroll systems • Intermediate knowledge of Microsoft Excel Preferred skills & experience: • Experience managing payroll across multiple jurisdictions; strong knowledge of Canadian and US payroll required, with global exposure highly valued Interpersonal: • Exceptional attention to detail • Ability to prioritize multiple tasks while meeting deadlines timely and accurately • Strong verbal and written skills, to align with various stakeholders and maintain strict confidentiality • Excellent customer service skills, ability to explain complex issues at an understandable level + bonus