Albert Einstein College of Medicine

Provide high-level administrative and operational support to HR leadership, managing scheduling, communications, and coordination of HR initiatives. | Bachelor's degree and 5-8 years of executive-level support experience with strong organizational, communication, and technical skills. | Position Responsibilities • Collaborate closely with the Vice President and Human Resources leadership in Employee and Labor Relations to coordinate and execute strategic administrative and operational priorities. Oversee the day-to-day functioning of the HR leadership office, exercising independent judgment in managing executive scheduling, prioritizing workflows and coordinating complex administrative operations to ensure alignment with organizational needs and responsive service to the Einstein community; • Independently prioritize and manage multiple concurrent projects and requests, evaluating urgency and impact, and ensuring timely follow-up, resolution, and communication of outcomes. • Prepare and manage executive-level correspondence on behalf of the Vice President and HR leadership, including researching and drafting responses that require discretion and are consistent with HR policies and labor relations considerations; • Handle highly sensitive and confidential information with professionalism, sound judgment, and appropriate discretion; • Coordinate committees, including the Retirement Plan Committee and supporting the Director of Benefits by assisting with agenda development, gathering input, and ensuring timely preparation and distribution of materials and documentation of outcomes; • Manage and align the HR departmental calendar of initiatives, events, and communications, coordinating across HR functions to support prioritization of commitments and effective representation. Work closely with Internal Communications and Creative Services to help coordinate and execute communication and branding strategy; • Partner with HR teams to coordinate campus-wide employee engagement and recognition initiatives and events, including execution of departmental programs such as retreats and planning meetings, and assess opportunities for continuous improvement. Manage promotion and nominations of BRAVO recognition for staff; • Develop and maintain systems for document management and recordkeeping for HR leadership, ensuring organization, accessibility, and timely retrieval of information. • Coordinate operational logistics for HR, including facilities requirements, procurement activities, and travel arrangements for HR leaders and staff, exercising judgment in managing resources and competing priorities; • Support administration of Child Care grants and nomination and award processes, ensuring accuracy and timely processing of expenditures and reimbursements; • Coordinate updates and maintenance of HR website content, working with HR and communications teams to ensure information is current, accurate, and aligned with organizational standards; • Perform additional responsibilities as needed to support HR leadership and departmental operations. Qualifications • Bachelor’s Degree or equivalent combination of education and related work experience; • 5 – 8 years’ experience supporting at the executive level; • Submission of writing samples is required. Skills And Competencies • Demonstrates exceptional organizational skills and flexibility in managing competing priorities, with the ability to support a diverse range of programs and stakeholders in a dynamic environment; • Interact effectively with individuals at all levels of the organization, maintaining professionalism, discretion, and sound judgment in a fast-paced, high-demand environment; demonstrates a proactive, resourceful, and solutions-oriented approach under pressure; • Exhibits advanced written and verbal communication skills, with the ability to draft clear and effective communications; demonstrates strong analytical thinking, decision-making ability, and attention to organization, detail, and accuracy in all work; • Demonstrates strong executive calendar and coordination skills, including managing complex scheduling and supporting meetings and committees with multiple stakeholders. • Demonstrates proficiency in developing and supporting presentations, including preparing and formatting materials using PowerPoint; • Maintains advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and demonstrates the ability to quickly learn and effectively utilize new systems and technologies. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Minimum Salary Range USD $70,000.00/Yr. Maximum Salary Range USD $80,000.00/Yr.

Manage clinical experience program operations, partnerships, student placements, and compliance. | Bachelor's degree with 3-5 years program management experience; strong communication, organizational, and problem-solving skills. | POSITION RESPONSIBILITIES The Clinical Experience Program Manager (CEPM) oversees the coordination and implementation of medical students' initial clinical experiences within the curriculum. These experiences are designed to provide structured exposure to clinical practice and support the development of foundational skills. The role works closely with clinical preceptors, Montefiore Health System sites, local clinic partners, and the Becoming a Physician (BAP) course team to facilitate student placements and ensure a high-quality learning environment. The CEPM manages clinical partnerships, oversees student placement processes, and supports program evaluation and continuous improvement while ensuring compliance with institutional and accreditation requirements. BAP/ELCP Program • Manage the clinical experience component of the BAP course across the pre-clerkship curriculum and transition to clerkship • Oversee day-to-day program operations, including timelines, processes, and clinical education activities • Develop and refine workflows to improve operational efficiency and address program challenges • Build and maintain relationships with clinical preceptors and affiliated practice sites, including external health systems • Serve as the primary liaison to clinical partners, supporting onboarding, communication, and ongoing engagement • Coordinate and support periodic clinical site visits to assess experience quality and gather feedback • Facilitate affiliation agreements and related documentation in collaboration with institutional offices • Oversee administration of student clinical site ranking, lottery, and placement processes • Monitor placement capacity and outcomes, making adjustments as needed • Serve as a key resource for students regarding clinical experience logistics and issue resolution • Collaborate with course leadership to support course materials, scheduling, and communications • Coordinate preceptor orientation and support alignment with curriculum expectations • Support integration of clinical experiences within the broader curriculum and accreditation requirements • Track program performance, collect feedback, and implement improvements to enhance the student and preceptor experience • Maintain program records related to participation, agreements, and activities • Support budget tracking and basic reporting for program expenses • Perform other related duties as assigned; Student Training Program: • Oversee administration of required student training programs, including system access, completion tracking, and compliance • Prepare status updates and reports for program leadership • Serve as a central resource for students, faculty, staff, and clinical partners • Collaborate with internal teams to support effective program operations • Maintain confidentiality of student and site information and perform other related duties as assigned. QUALIFICATIONS • Bachelor's degree in healthcare administration, education, public health, business administration, or a related field required; Masters is preferred; • Minimum of 5 years of relevant experience in program management, academic administration, healthcare operations, or a related field required. Candidates with a bachelor's degree and 3-5 years of directly related experience demonstrating progressive responsibility may also be considered. Equivalent combinations of education and experience, including a relevant master's degree, will be considered Competencies: • Communicates clearly, concisely, and professionally with diverse audiences (students, faculty, clinical partners); tailors messaging based on context and stakeholder needs. • Effectively manages multiple priorities, deadlines, and complex logistics; maintains strong attention to detail and follow-through. • Builds and sustains productive working relationships with internal and external partners; navigates competing needs and expectations. • Analyzes issues, evaluates options, and implements practical solutions; knows when to escalate more complex concerns. • Works effectively across teams and functions to support shared goals and program success. • Takes ownership of responsibilities, proactively identifies needs, and follows through on commitments. • Responds effectively to changing priorities, program needs, and stakeholder demands. • Demonstrates responsiveness and a service-oriented approach in supporting student and stakeholder needs. Salary VerbiageIn compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.Minimum Salary RangeUSD $90,000.00/Yr.Maximum Salary RangeUSD $100,000.00/Yr.Employment Type: OTHER