YAC Robot Systems, Inc.

Compensation

Full Description

Procurement Specialist (Commercial Parts) Job Title: Procurement Specialist (Commercial Parts) Supervisor: Procurement Manager FLSA Status: Non-exempt JOB SUMMARY The Procurement Specialist is responsible for purchasing materials, parts, supplies, tools, equipment and services as required for the operations of the company in order to support customers and production. They are to consult with the YAC Production, Engineering, and Sales teams in order to ensure all materials purchased are within budget and received by the due date. They must follow up on ordered parts to ensure project deadlines are met. The Procurement Specialist must maintain good relationships with all vendors. They will also be responsible for miscellaneous administrative duties. PRINCIPAL JOB RESPONSIBILITIES · Strive to build mutually beneficial relationships with all suppliers. This goes beyond simply buying and selling parts; it involves directly negotiating with various companies, including parts manufacturers and authorized distributors, to optimize costs, ensure on-time delivery, maintain quality, manage inventory effectively, and mitigate risks. ·Receive purchase requisitions from employees, create purchase orders on all materials in the ERP system, and order all materials from the approved vendor list. Prepare request for quotes (RFQ) on materials when necessary. Establish pricing, lead times, freight costs, and payment terms. ·Regularly communicate information regarding purchased materials, prices, lead times, issues, etc., to employees and management. Must follow through with communications on requested parts from placing the order through delivery of parts to appropriate person/project/department/vendor. ·Coordinate corrective actions for defective or non-conforming products. Coordinate the return or exchange of purchased goods with vendors. ·Provide the Procurement Manager information in regards to current vendor material costs, lead times, actual delivery times, and quality of materials. ·Regularly report cost reduction and process improvement achievements to management using quantitative data. ·Utilize purchase history information to negotiate a standard price for repeat purchasing to reduce expenses. ·Consistently follow up on purchased items to ensure they are delivered according to the project schedule. Communicate with vendors regularly to ensure delivery dates are met, questions and concerns are answered, and quality is maintained. ·Coordinate corrective actions for defective or non-conforming products. Coordinate the return or exchange of purchased goods with vendors. ·Maintain and stock necessary materials for production efficiency while reducing waste. ·Arrange and coordinate pickups/shipments of materials and products. This will include shipments to and from YAC. Create appropriate packing slips and commercial invoices for domestic and international shipments. ·Communicate and recommend ways to improve department inefficiencies, such as processes, procedures, forms, meetings, etc. ·Manage the office supply and break room inventories. Order and distribute supplies per company procedure. ·Perform a wide variety of technical and office administrative duties as required by daily operations. ·Other duties as necessary to ensure organizational success and customer satisfaction. EDUCATIONAL REQUIREMENTS High School Diploma Associate’s/bachelor’s degree is preferred QUALIFICATIONS AND EXPERIENCE 3+ years related purchasing experience in a manufacturing environment. Written and oral fluency in the Japanese language is a plus. Strong customer service orientation. Must possess proficient computer skills. Ability to demonstrate experience with Microsoft Office programs such as Word, Excel, and Outlook. Experience with an ERP system is a plus. Must be organized and detail-oriented with the ability to prioritize assignments and follow through with accuracy. Proven written and verbal communication skills with the ability to communicate with all levels inside and outside the organization. Must be able to successfully interact with all internal departments to meet their needs. Strong analytical and problem-solving skills. Shipping experience, including international, is a plus. Experience reading engineered drawings is a plus. TYPICAL PHYSICAL DEMANDS / WORK ENVIRONMENT While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to use hands to finger, handle, or feel, as well as reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position requires work in an office setting but may require occasional exposure to the manufacturing setting.