World Renew

Compensation

Full Description

Job Description: • Proposals submitted in response to this RFP must include: Company name, address, contact information, ownership/organization structure • Proposals should be submitted in PDF format, clearly labeled with “RFP # WRHRIS2025”, date, and vendor name Requirements: • Description of company background and relevant experience, especially with global nonprofits or organizations operating globally, managing multi-country payroll/HR, or with humanitarian/field staff complexity • Names/titles of key personnel who would lead the implementation and ongoing support for World Renew • References (minimum three) from organizations with similar complexity, including contact information • Implementation plan and timeline (data migration, configuration, testing, rollout) • Maintenance and support plan, including how updates/releases, compliance updates, customizations, and user support are handled • Description of hosting/infrastructure, security, data privacy compliance (e.g., encryption, audit logs, data protection policies) • Training plan for administrators and end-users (onboarding, self-service use, regional staff, multilingual support if applicable) • Cost proposal using a clear fee matrix: separate line items for software license/subscription, implementation services, training, support/maintenance, customization, third-party software (if any), and ongoing subscription fees • Contract terms — including contract length, renewal options, termination clauses, service-level agreements (SLAs) Benefits: • Support for global data privacy compliance (e.g., General Data Protection Regulation (GDPR), HIPAA (Health Insurance Portability and Accountability Act), other relevant data protection regulations) • Robust security protocols — encryption, secure hosting, audit logs, access control • Scalability and flexibility to handle multiple employee types and global operations • Mobile and low-bandwidth usability for remote or field-based staff • Change management support — training, documentation, and communication plans for rollout • Transparency and accountability — audit trails, reporting, documentation for donor reporting, compliance, and audits