Work Well, LLC

Compensation

Full Description

About Work Well Work Well partners with founders, small teams, and growing organizations to build strong operational foundations across finance, people, and business infrastructure. We support our clients holistically—helping them operate sustainably, compliantly, and with clarity as they grow. Role Overview Work Well LLC is seeking a Part-Time Operations Coordinator to support the CEO and multiple client businesses across operations, finance, and people administration. This role is ideal for a highly organized, detail-oriented professional who enjoys keeping systems running smoothly, supporting leaders behind the scenes, and working across multiple companies and projects. You will play a key support role in day-to-day operations, bookkeeping, payroll coordination, HR administration, compliance support, and reporting, helping ensure Work Well and its clients operate efficiently and effectively. This is a remote, part-time role with flexible hours and opportunities for increased responsibility as the business grows. 📍 Remote or Hybrid if Local | ⏱ ~5–15 hours/week | 💼 $20-25/hr This Role Is Best For… • Someone who enjoys wearing multiple hats and supporting several small businesses or clients at once • A detail-oriented operator who likes bookkeeping, organization, and clean systems • A self-starter comfortable working independently in a remote, part-time role • Someone interested in operations, finance, and HR coordination, but not seeking a CPA- or HR Manager–level role • A professional who values discretion, reliability, and process over constant firefighting Key Responsibilities Operations & Executive Support • Provide day-to-day administrative and operational support to the CEO • Manage calendars, scheduling, communications, and follow-ups • Track projects, deadlines, and deliverables across multiple companies • Create and maintain operational documentation, trackers, and workflows Financial & Bookkeeping Support • Perform monthly bookkeeping for multiple entities, including invoice entry, transaction coding, and bank/credit card reconciliations • Organize bills, forecast cash disbursements, and prepare payments with approval • Generate standard monthly financial reports and summaries • Support invoicing, expense tracking, and financial organization Payroll & Compliance Administration • Support payroll administration, including payroll data input, state account maintenance, and reporting • Assist with company compliance tasks such as Secretary of State filings, registrations, filing legal documents, and credit & vendor applications • Maintain organized financial, payroll, and compliance records Human Resources Coordination • Support job descriptions, job postings, applicant tracking, and interview coordination • Assist with applicant screening, job offers, onboarding, and offboarding administration • Provide ongoing employee lifecycle administrative support across multiple companies • Maintain confidential HR records and documentation Reporting & Continuous Improvement • Prepare simple financial and operational analyses for monthly internal and client reports • Support client communications, reminders, and follow-ups • Identify opportunities to streamline processes and improve internal systems Preferred Qualifications • Experience in operations, administration, finance, or project coordination • Experience supporting bookkeeping, payroll, and financial administration for small businesses or multiple clients • Familiarity with bookkeeping, budgeting, expense tracking, and payroll processes • Proficiency with tools such as QuickBooks, Gusto, Rippling, Wave, ZipRecruiter, or similar platforms • Experience supporting HR administration, including recruiting, onboarding, and employee lifecycle coordination • Trusted with confidential financial, payroll, and HR information • Highly organized, detail-oriented, and comfortable managing multiple priorities in a remote environment • Proficient with Google Workspace, Slack, and project management tools (Asana, Trello, Monday)