WithMe, Inc.

Compensation

Full Description

Job Description: • Coordinate travel for company team members including flights, hotel accommodations, meals, meeting rooms, ground transportation, and offsite activities. • Serve as the point of contact for travel-related questions, changes, and urgent situations. • Maintain travel policy compliance and support budget tracking. • Negotiate with vendors or providers when needed to optimize cost, convenience, or experience. • Own and manage the company’s airline business travel program, including registration and profile setup for new hires to ensure adherence to policy. • Plan and coordinate internal in-person and virtual events such as summits, leadership offsites, quarterly gatherings, and monthly social events. • Collaborate with department leaders to align on event goals, attendee needs, and logistics (activities, meals, and location-based programming). • Manage event execution including venue sourcing, travel arrangements, activity scheduling, agendas, swag or gift procurement, and communication. • Coordinate involvement of additional internal or external stakeholders such as local team members or clients. • Gather post-event feedback to improve future events. • Contribute to People Operations initiatives as needs evolve across the organization. • Assist with candidate and stakeholder communications as needed across multiple time zones. • Help maintain accurate data and records in relevant systems or shared drives. • Support meeting preparation by organizing agendas, capturing notes, and coordinating follow-ups. • Maintain clear documentation and communication to ensure alignment across involved teams. Requirements: • Two years of experience in travel coordination, event planning, administrative support, or operations strongly preferred. • Strong attention to detail and ability to manage multiple priorities. • Excellent communication skills, both written and verbal. • Comfort working in a fully remote, fast-paced, cross-functional environment. • Proficiency in Google Workspace (Docs, Sheets, Calendar) a plus and ability to quickly learn new tools and systems. • A calm, solution-oriented attitude when navigating changes or challenges. • A team-first, people-centered mindset with an interest in improving team experience. Benefits: • Comprehensive health, dental and vision coverage • Retirement plan with company match • Life and disability plans • FSA and HSA accounts • Annual training and education allowance • Flexible vacation for full-time salaried exempt employees and competitive paid time off for hourly nonexempt employees • Employee equity