Wesley Child Care Center

Compensation

Full Description

Primary Purpose The Program & Administrative Operations Manager is responsible for specific aspects of Wesley Child Care Center, including administrative services, daily operations functions, program management/ assistance, and customer service for families. The Program & Administrative Operations Manager works closely with the executive leadership team to ensure that Wesley provides trusted, nurturing, secure and developmentally appropriate preschool education, before-school, after-school programs, and summer camps serving the unique needs of families within the Glenview community. The Program & Administrative Operations Manager reports to the Preschool Program Director (for Preschool related duties) and the Executive Director. Scope The Program & Administrative Operations Manager provides administrative and program support within the daily operations of a non-profit organization dedicated to child enrichment and education programming. Major Responsibilities Program · Serve as Preschool Director in the Preschool Director’s absence and occasionally provide classroom coverage as necessary · Serve as a secondary on-site decision-maker for the children/staff of the Preschool Program · Assist with Preschool staff and program schedules/calendars · Assist with and attend all Staff Meetings and In-Service Trainings · Enforce and monitor all Wesley, DCFS, NAEYC and ExceleRate safety standards, policies, and licensing/accreditation standards and assist the Preschool Program Director with reporting · Develop monthly meal/snack menus, complete related food orders, and receive/organize deliveries · Assist Program Directors with enrollment process/paperwork · Assist Program Directors with program budget monitoring · Assist Program Directors with program analysis to identify needs, optimizations, and growth opportunities Administrative · Serve as first point of contact for Wesley Child Care Center (phone and reception) · Assist and collaborate with Directors across departments, providing administrative assistance as needed/requested · Assist with miscellaneous scheduling (meetings, tours, maintenance, special activities) · Compile and complete supply orders for administrative office and programs · Manage all equipment and equipment maintenance · Assist in the planning and management of Wesley events & fundraising efforts · Assist with/manage website content updates · Assist with ensuring all outbound communications are accurate and represent the highest level of professionalism · Cultivate/maintain digital filing system and physical file storage retention/destruction · Assist Executive Leadership with monthly board meeting preparation · Any other duties as assigned General · Embody and promote the positive, professional image of Wesley Child Care Center · Participate in fostering a culture of collaboration, accountability, and continuous learning within the team Skills / Knowledge Required · Bachelor’s Degree required (Early Childhood Education or related field preferred) · Level II Illinois Director Qualification (or Level I with planned path to achieve Level II within 90 days) · Gateways ECE Level V Credential (or Level IV with planned path to achieve level V within 90 days) · Meet DCFS Director qualifications/standards · 5+ years of relevant experience (previous work with children ages 0-12, 0-5 preferred) · 3-5 years of administrative or management experience · Knowledge of and experience with DCFS Licensing, Illinois ExceleRate and NAEYC Accreditation processes/requirements · Technical knowledge & working proficiency in Microsoft Office 365 and Outlook Suite · Excellent Communication (written, verbal, interpersonal) & Customer Service · Must complete background check requirements, including those mandated by DCFS Professional Qualities Required · High-level processing and decision making · Approachable and open to feedback/direction · Self-motivated · Flexible/Adaptable · Team Player Additional Knowledge & Skills (Not Required) · Non-Profit Experience · Experience with ProCare and/or ADP platforms Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push and/or pull light to moderate amounts of weight (up to 40lbs); to operate office equipment requiring repetitive hand movement and fine coordination including use of computer keyboard; to travel around the facility and/or other locations and to verbally communicate to exchange information. Normal Work Hours and Conditions: Full-time, Monday through Friday, including some weekday evenings, occasional early morning, late evening, and weekend hours related to meetings or events. Location: Wesley Child Care Center is located at 727 Harlem Avenue Glenview, IL 60025 Benefits: · Medical, Dental and Vision Insurance · Disability Insurance · Life Insurance · 403b Retirement Plan · Simplified Employee Pension Plan (SEP) · Child care Reimbursement · Tuition Reimbursement · Paid Vacation/Sick/Personal Wesley Child Care Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to providing a work environment that is inclusive and accessible to all individuals. Candidates with disabilities are encouraged to apply and may request reasonable accommodation during the recruitment process. If you need assistance or accommodations, please contact Wesley Child Care Center. Job Type: Full-time Salary Range: $65,000–$75,000 per year. Additional consideration may be given to candidates with exceptional qualifications and experience.