Washington University in St. Louis

Compensation

Full Description

Scheduled Hours 37.5 Position Summary The Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal university/school and external agency procedures and policies related to research administration. Contracting responsibilities are university–wide and include preparing, negotiating and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine. This is a remote position. Job Description Primary Duties & Responsibilities: Prepare, review and negotiate outgoing subagreements. Includes but is not limited to: Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements. Provide detail-oriented review of SUBSystem Required Items while providing expert guidance and enforcing compliance with university, school and external agency policies related to outgoing subawards. Analyze sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements. Manage workload using status transparency for prioritization. Ensure accurate and timely submission of all subawards to OSRS Signing Official for approval. Administer and Manage the SUBS template portfolio of attachments, institutional database and internal Process documents. Exercise sound judgment regarding financial information to accurately create and approve Supplier Contracts (formerly Purchase Orders) and Supplier Contract Amendments in the university financial system (Workday) for subrecipient funding encumbrances. Provide expert advice and training to university research administrators and faculty on research administration processes and policies. Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov. Prepare weekly status report of SUBS teamwork load to facilitate prioritization and necessary follow-up of workload for Subagreements. Assist Manager with special projects and perform other tasks as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or a table Repetitive wrist, hand or finger movement Ability to move to on and off-campus locations Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification is required for this position. Work Experience: Research Administration (1 Year) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications Experience with sponsored research administration in a large university environment. Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles. Knowledge of university’s organization, policies/procedures. Knowledge of the Uniform Guidance (UG). Knowledge of and ability to negotiate key contract terms and conditions. Preferred Qualifications Education: Bachelor's degree Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Accounting Processes, Analytical Thinking, Critical Analysis, Critical Thinking, Cross-Functional Teamwork, Customer Service, Deadline Management, Detail-Oriented, Diplomacy, Federal Acquisition Regulations (FAR), Federal Grants, Microsoft Office, Multidisciplinary Collaboration, Multitasking, Negotiation, Oral Communications, Organizational Context, Prioritization, Professional Judgement, Relationship Building, Research Administration, Teamwork, Word Proccessing, Working Independently, Written Communication Grade G11 Salary Range $53,100.00 - $90,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Should I consider applying to older job postings? Yes. Due to the unique needs of each search, the selection process may occur at different paces for open positions. Individuals are encouraged to apply to all open positions of interest for which they meet the Required Qualifications. Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)